Business Development Coordinator

Keesen Landscape; Englewood (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Keesen Landscape in Englewood, CO seeks a Business Development Coordinator to support the sales team by managing research, CRM data, and proposal coordination. You will help ensure opportunities move forward and that critical information is organized and accurate.

The role emphasizes coordinating materials for responses, preparing meeting materials, and tracking pipeline activities, while working closely with Marketing and Operations to streamline processes.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong research and problem-solving ability.
• Professional written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Comfort working with CRM systems and technology.
• Proficiency with Microsoft Office, including Excel.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Research target companies, properties, decision-makers, and market opportunities.
• Develop and maintain prospect lists by territory, vertical, or strategic initiative.
• Identify relevant RFPs, public bids, ownership changes, and other potential opportunities.
• Provide organized, actionable prospect information to BDMs.
• Maintain accurate prospect, account, contact, and opportunity information.
• Support effective use of HubSpot, Aspire, and other sales tools.
• Track opportunity stages, activities, follow-up, and pipeline information.
• Maintain data quality, completeness, and consistency.
• Coordinate the administrative and operational components of active sales opportunities.
• Assemble and coordinate proposal materials.
• Track status, next steps, and required follow-up.
• Help ensure opportunities and commitments do not fall through the cracks.
• Prepare meeting materials, customer information, presentations, and account research.
• Coordinate scheduling, follow-up, territory information, and sales documentation.
• Track referrals, introductions, and relationship information.
• Proactively identify ways to reduce administrative workload for BDMs.
• Serve as a liaison between Business Development and Marketing.
• Coordinate requests for sales collateral, presentations, campaigns, events, and customer materials.
• Provide Marketing with prospect lists, customer information, photos, testimonials, and inputs.
• Coordinate registrations and attendee information for events and campaigns.

Skills

Organizational skills

Attention to detail

Research ability

Communication skills

Time management

CRM usage

Excel proficiency

Independent work

Job description

Position Summary

The Business Development Coordinator (BDC) supports the Business Development Team by managing the research, coordination, systems, and follow-through that allow Business Development Managers (BDMs) to spend more time building relationships, developing opportunities, and closing new business. The BDC serves as a key operational partner to the sales team, helping ensure prospect information, CRM activity, opportunities, proposals, and internal coordination are accurate, organized, and moving forward.

Key Responsibilities

Prospect Research & Sales Intelligence

• Research target companies, properties, decision-makers, and market opportunities
• Develop and maintain prospect lists by territory, vertical, or strategic initiative
• Identify relevant RFPs, public bids, management changes, ownership changes, and other potential opportunities
• Provide organized, actionable prospect information to BDMs

CRM & Sales Operations

• Maintain accurate prospect, account, contact, and opportunity information
• Support effective use of HubSpot, Aspire, and other sales tools
• Track opportunity stages, activities, follow-up, and pipeline information
• Maintain data quality, completeness, and consistency

Opportunity & Proposal Coordination

• Coordinate the administrative and operational components of active sales opportunities
• Organize required documentation, estimating requests, internal reviews, and deadlines
• Assemble and coordinate proposal materials
• Track status, next steps, and required follow-up
• Help ensure opportunities and commitments do not fall through the cracks

Business Development Support

• Prepare meeting materials, customer information, presentations, and account research
• Coordinate scheduling, follow-up, territory information, and sales documentation
• Track referrals, introductions, and relationship information
• Proactively identify ways to reduce administrative workload for BDMs

Marketing & Event Coordination

• Serve as a liaison between Business Development and the centralized Marketing Team
• Coordinate requests for sales collateral, presentations, campaigns, events, and customer materials
• Provide Marketing with prospect lists, customer information, photos, testimonials, and other required inputs
• Coordinate registrations, attendee information, and BDM follow-up for events and campaigns

Marketing owns strategy, branding, content development, and campaign execution. The BDC helps connect those resources to the needs of the Business Development Team.

Qualifications

• Strong organizational and time-management skills
• Excellent attention to detail
• Strong research and problem-solving ability
• Professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Comfort working with CRM systems and technology
• Proficiency with Microsoft Office, including Excel
• Ability to work independently and take ownership of responsibilities

Preferred Experience

The preferred candidate will have demonstrated experience in the following areas:

• Supporting multiple salespeople or business development professionals
• Administering a CRM and enforcing data standards for accuracy, completeness, and consistency
• Coordinating proposals or requests for proposals (RFPs) from intake through final submission
• Building sales-support workflows, templates, and checklists
• Producing pipeline, activity, or forecasting reports
• Improving administrative processes that were undefined or inconsistently applied
• Training salespeople on a new system or process
• Managing deadlines and follow-up across Sales, Estimating, Operations, and Marketing

Experience in commercial services, property management, or a related field is preferred. HubSpot and Aspire experience are helpful but not required.

Ideal Candidate

The ideal Business Development Coordinator is highly organized, curious, resourceful, process-driven, service-oriented, and accountable for follow-through. They enjoy helping a sales organization operate efficiently and take pride in making sure important information, opportunities, and commitments continue moving forward.