Business Coordinator - Service Line Operations

Utmb; Webster (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

UTMB Health is seeking a Business Coordinator to support service line operations, coordinating administrative and financial activities between UTMB and EMS vendors. The role requires an Associate’s degree or equivalent and two years of office experience.

You will reconcile accounts, prepare reports, maintain databases, conduct audits of EMS bills, and help with purchasing, invoicing, and customer service. Monday–Friday, 8am–5pm, on-site with local vendors.

Qualifications

• Associate’s degree or equivalent and 2 years of office related experience.
• Auditing experience preferred.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage, coordinate, and support administrative and business management activities.
• Reconcile accounts, verify postings with invoices and purchase orders.
• Coordinate accounts receivable and posting revenues.
• Prepare detailed financial, statistical, and annual reports.
• Audit EMS bills for patient identity, EMS pickup/dropoff locations, and payer information.
• Develop and maintain office record keeping systems.
• Prepare agendas and coordinate meeting notifications.
• File process/area records and maintain retention schedules.
• Provide customer service and resolve procedure-related questions.

Skills

Attention to detail

Organizational skills

Auditing experience

Education

Associate degree or equivalent

Job description

Business Coordinator - Service Line Operations

Associate’s degree or equivalent and 2 years of office related experience.

Preferred Qualifications:

Auditing experience preferred.

Job Summary:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

Manages and supports the administrative and business/financial execution between UTMB and its EMS vendors.

Job Duties:

Financial related tasks

Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

Identifies variances in expenditures and reports to customers as appropriate.

Coordinates the process’ accounts receivable and posting revenues.

Maintains detailed reports and records of accounting data.

Assists in the preparation of detailed financial, statistical, and annual reports.

Coordinates with purchasing to ensure timely issuance of Purchasing Orders to EMS vendors

Software related tasks

Composes correspondence and memorandums in appropriate business letter format.

Proofreads all completed assignments for grammar, format, and structure.

Creates, maintains, and manipulates databases and spreadsheets.

Clerical tasks – filing, scheduling, reporting, etc.

Conducts audits of EMS bills to verify patient identity, EMS pickup and dropoff locations, and payer information.

Develops area/process office record keeping systems.

Compiles data for necessary reports and develops reports that are user friendly.

Coordinates meeting notifications and prepares agendas.

Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.

Customer Service

Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.

Ability to think independently and make decisions as necessary.

May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

Initiates improvements in work process/environment.

Analyzes and standardizes procedures for improved efficiencies.

Prioritizes daily work assignments.

Contributes ideas and suggestions for improvements to the process.

Supports and assists in the cross training of team members.

Good overall knowledge of Non-Exempt Administrative Support role skills.

Adheres to internal controls and reporting structure.

Performs related duties as required.

Knowledge/Skills/Abilities:

• Strong attention to detail
• Strong organizational skills
• Experience in auditing is a plus

Salary Range: Actual salary commensurate with experience.

Work Schedule:

Monday through Friday, 8am to 5pm.

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.