Business Coordinator III

Texas A&M University System Offices; College Station (TX); On-site; USD 41,000 - 60,000; Full time

Benefits offered by this job

Competitive health benefits

Paid vacation and holidays

Retirement plan with TRS

Tuition assistance

Wellness programs

Job summary

Texas A&M University System Offices in College Station, TX is seeking a Business Coordinator III to support Academic Affairs. The role provides staff support for purchasing, travel, expense reporting, budget monitoring, and policy compliance.

Requires a Bachelor’s degree or equivalent with four years of related experience, plus strong skills in travel invoicing, word processing, and spreadsheets. Excellent organizational and interpersonal abilities are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience.

Responsibilities

• Monitors departmental expenditures, reconciles accounts, processes invoices, and assists with budget tracking and financial reports.
• Coordinates purchase requisitions, purchase orders, vendor communications, purchasing card transactions, and related documentation.
• Arranges business travel, processes travel authorizations, prepares expense reimbursements, and ensures compliance with travel policies.
• Maintains records, inventory, coordinates office operations, manages supplies, and supports administrative processes.
• Assists with conferences, meetings, catering, registration, and associated financial transactions.
• Ensures transactions and administrative processes follow applicable System policies, university rules, and state requirements.
• Serves as a point of contact for employees, vendors, and other departments regarding business procedures.

Skills

Budget management

Travel processing

Vendor communication

Customer service

Education

Bachelor’s degree

4 years related experience

Job description

Job Title: Business Coordinator III Agency Texas A&M University System Offices Department Academic Affairs

Proposed Minimum Salary: commensurate

Job Location: College Station, Texas

Job Type: Staff

Salary: $3,657.33 - $5,416.66 per month commensurate with experience.

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to:

• competitive health benefits
• paid vacation, sick leave, and holidays
• a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS)
• if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options
• tuition assistance
• wellness programs to promote work/life balance

Job Description Summary: The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment. Provides administrative, financial, and operational support to Academic Affairs. Coordinates purchasing, travel, expense reporting, budget monitoring, and other business activities to ensure efficient operations and compliance with university and System policies.

• Financial and Budget Support: Monitors departmental expenditures, reconciles accounts, processes invoices, and assists with budget tracking and financial reports.
• Purchasing and Procurement: Coordinates purchase requisitions, purchase orders, vendor communications, purchasing card transactions, and related documentation.
• Travel Coordination: Arranges business travel, processes travel authorizations, prepares expense reimbursements, and ensures compliance with travel policies.
• Administrative Operations: Maintains records, inventory, coordinates office operations, manages supplies, and supports administrative processes.
• Event and Meeting Support: Assists with conferences, meetings, catering, registration, and associated financial transactions.
• Compliance: Ensures transactions and administrative processes follow applicable System policies, university rules, and state requirements.
• Customer Service: Serves as a point of contact for employees, vendors, and other departments regarding business procedures.

Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of processing travel and invoicing.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Knowledge of procurement process.

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only.

Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting.

Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.