Business Coordinator

Mississippi State University; Starkville (MS); On-site; USD 40,000 - 60,000; Full time

Job summary

Mississippi State University is seeking an administrative accounting support role within a department. The position involves reconciling fiscal records, handling budgets, vouchers, and journal entries, and assisting with annual reporting.

Required are 4–6 years of related experience and a high school diploma, with a preferred bachelor’s degree in accounting or business. Knowledge of spreadsheet software and 10-key calculator is essential.

Qualifications

• Education: High school diploma.
• Experience: 4–6 years directly related to duties.
• Substitution: no substitutions allowed.
• When education exists but experience is lacking, additional education may be counted toward experience.

Responsibilities

• Reconcile and assist with fiscal administration for the department/unit, including budgets, funding, grants, contracts, payroll, travel, and purchasing.
• Maintain system of revenue posting and processing vouchers for payment of goods and services.
• Prepare requisitions for purchases and communicate with vendors for prices, bids, and information.
• Prepare journal entries and transfer funds between accounts following guidelines.
• Prepare schedules and reports for monthly and annual reporting.
• Reconcile division records with university accounting records.
• Gather data for budget preparation and inventory reports; procure supplies and equipment.

Skills

Spreadsheet proficiency

10-key calculator

Education

High school diploma

Bachelor’s degree in accounting or business

Job description

Position Function

Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting duties.

Salary Grade

12

Please see Staff Compensation Structure for salary ranges.

Department Profile

The Mississippi State University Department of Chemistry includes 30 faculty and staff and 90 students, hailing from more than 16 countries and over 20 states. The department graduates around 20 Bachelor’s, 5 Master’s, and 10 Doctoral students each year. In addition, the department teaches approximately 5000 students each year. For more information on the Department of Chemistry, please visit www.chemistry.msstate.edu.

Essential Duties and Responsibilities

• Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
• Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
• Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
• Transfer funds between accounts following established guidelines.
• Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
• Reconcile division financial records with university accounting records.
• Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
• Maintain files and records in support of accounting data.
• Perform related duties as assigned.

Minimum Qualifications

• Education: High school diploma
• Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
• Substitution allowed: Indicated education is required; no substitutions allowed.
• When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications

• 1. Bachelor’s degree in accounting or business.
• 2. Experience in fund accounting.

Knowledge, Skills, and Abilities

• Knowledge and previous experience using spreadsheet software program.
• Ability to operate computer keyboard and 10-key electronic calculator.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at [phone] or [e-mail]. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired.