Business Center Manager for College of Engineering

The University of Texas at El Paso; El Paso (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

The University of Texas at El Paso’s College of Engineering seeks an experienced administrator to direct the Business Center’s day-to-day operations, ensuring accuracy and timeliness of financial transactions and services for faculty and staff.

Under minimal supervision, you will supervise staff, manage grants accounting, purchasing, travel, and reconciliation, and develop streamlined processes to improve data integrity and reporting for department chairs and principal investigators.

Qualifications

• Experience managing day-to-day operations of a business center or similar administrative unit.
• Familiarity with grants accounting, purchasing and travel processes.
• Ability to train staff and prepare financial and analytical reports.

Responsibilities

• Directs day-to-day operations of the Business Center.
• Oversees complex financial transactions including accounting, budgeting, payroll, purchasing and records management.
• Supervises staff and provides training on grants accounting, purchasing and travel processes.
• Develops and implements business process management methods to improve data flows, controls and efficiency.
• Prepares monthly financial reports for department chairs and principal investigators.

Skills

Budget development

Grants accounting

Staff supervision

Data reporting

Job description

Hiring Department

College of Engineering

Reports To

College Administrative Officer

Job Location

On-site; El Paso, TX

Posting End Date

Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours

40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status

Exempt

Earliest Start Date

As soon as possible.

Salary

Commensurate with experience.

Required Application Materials

• Resume
• Cover Letter
• List of three references

Position Summary

Under minimal supervision and with extensive latitude for the use of initiative and independent judgment, directs and oversees the Business Center day to day operations. The Business Center is responsible for processing all business transactions and providing various financial, analytical and business process transactional services to faculty and staff within area of assigned responsibility. Plans, assigns, and supervises the work of others.

Statement Of Duties And Responsibilities

Manages the day to day operations of the Business Center. Oversees the completion, accuracy and timeliness of a variety of complex, business transactions to include a combination of accounting (posting/reconciling), budget development and monitoring, personnel and payroll transactions, purchasing and inventory, records management and other related area. Supervises Business Center Specialists and student assistants and provides training regarding various business transactions such as: grants accounting, purchasing and procurement, travel, and reconciliation of accounts. Establishes clear expectations from Business Center staff and prepares annual staff performance evaluations to identify strengths and improvement opportunities. Establishes system of controls for business process management systems and develops procedures to improve existing systems; establishes business process management methods for capturing, defining, analyzing, and streamlining business processes for better delivery of administrative services, data flows, approvals, feedback loops, internal controls, and process execution. Ensures documentation and accuracy of business processes, controls that are effective, efficient and protect data integrity. Coordinates with appropriate functional leads to implement processes which improve data integration and processes improvements across all functional areas. Prepares monthly financial reports for Department Chairs and Principal Investigators on various funding sources: federal, state, local, and private to ensure compliance with university policies. Interprets and applies procedures and regulations to the administration of government and private research grants, contracts, and gifts. Participates in the implementation of goals, policies, priorities, and procedures related to business process management regarding resource allocation, human resources modeling, and coordination of people and resources; communicates and coordinates policies, practices, and procedures with department chairs/managers, vendors, reporting agencies, clients, and other customers. Prepares and reviews a variety of statements and reports for trends, analyses, and other studies. Identifies and resolves issues, concerns, discrepancies, problems and inconsistencies, determining appropriate corrective procedures. Collects research financial data based on specific criteria, established facts, and draws valid conclusions at the end of the fiscal year. Manage grant post-award activities that include: budget transfers, cost transfers, disencumbrance of funds, and cost sharing tracking of expenditures. Provide training to student organizations regarding cash management, accounting activities, expenditures allowances, credit card issues and other topics coordinated with the Director of Outreach. Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to. Acts as liaison between departments and internal or external customers; interacts with clients by telephone, electronically or face to face to identify and support their transactional needs/requirements; proactively engages customers through reporting and personal responses; obtains, researches and evaluates all relevant information to handle inquiries and complaints; responds promptly to customer inquiries/requests; handles and res...