Business Assistant II

Utah State University; Logan (UT); On-site; USD 39,000 - 47,000; Full time

Job summary

Utah State University is seeking a Travel and Financial Services Specialist to support the Facilities Business Office. The role covers travel authorizations, P-card management, reimbursements, and documentation workflows in a centralized financial services team.

You will liaise with travelers and departments, ensure policy compliance, and prepare travel arrangements for college guests. Proficiency in Excel and reporting tools like Argos/Brio is expected.

Qualifications

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required.

Responsibilities

• College level liaison with travelers, departments, and travel office.
• Monitor travel authorizations and reimbursements for compliance with University policy.
• Manage and review documentation submitted for travel authorization and reimbursements.
• Initiate and oversee procedures for obtaining additional documentation needed to reimburse travelers (i.e. itemized receipts, missing receipts forms, meal and & entertainment forms, etc.).
• Prepare travel arrangements for college guests according to University policies.
• Reconciles P-card expenses and receipts for college personnel.
• Attaches appropriate receipt documentation for P-card expenses for college.
• Enters and applies P-card expenses to applicable work orders and accounts.
• Provides coordination of documents required for business transactions.
• Reviews and reconciles financial records.
• Initiate and prepare college level reimbursements and purchases in EZBuy.
• Make cash and check deposits for college.
• Coordinates documentation of computers, laptops, and capital equipment.
• Generate various reports, using excel and third-party reporting tools (Argos, Brio, etc.) as needed.
• Communicate and coordinate with departments within and outside of the departments concerning financial and policy matters.
• Analyze current procedures and suggest improvements to increase accuracy and efficiency.
• Provides support to Financial Officer as needed.
• Attends Business Services and departmental staff meetings.
• Performs miscellaneous job-related duties as assigned.

Skills

Accounts payable

P-card management

Excel

Communication

Cash handling

Education

Associate degree or higher in business

Tools

Argos

Brio

Job description

Overview

This position is part of the Business Services Team in Facilities and focuses on travel, P-card services, and other financial services. The position is located within the Facilities Business Office and will report to the Financial Officer.

Overview

This position is part of the Business Services Team in Facilities and focuses on travel, P-card services, and other financial services. The position is located within the Facilities Business Office and will report to the Financial Officer.

Responsibilities

• College level liaison with travelers, departments, and travel office
• Monitor travel authorizations and reimbursements for compliance with University policy
• Manage and review documentation submitted for travel authorization and reimbursements
• Initiate and oversee procedures for obtaining additional documentation needed to reimburse travelers (i.e. itemized receipts, missing receipts forms, meal and & entertainment forms, etc.)
• Prepare travel arrangements for college guests according to University policies
• Reconciles P-card expenses and receipts for college personnel
• Attaches appropriate receipt documentation for P-card expenses for college
• Enters and applies P-card expenses to applicable work orders and accounts
• Provides coordination of documents required for business transactions
• Reviews and reconciles financial records
• Initiate and prepare college level reimbursements and purchases in EZBuy
• Make cash and check deposits for college
• Coordinates documentation of computers, laptops, and capital equipment
• Generate various reports, using excel and third-party reporting tools (Argos, Brio, etc.) as needed
• Communicate and coordinate with departments within and outside of the departments concerning financial and policy matters
• Analyze current procedures and suggest improvements to increase accuracy and efficiency
• Provides support to Financial Officer as needed
• Attends Business Services and departmental staff meetings
• Performs miscellaneous job-related duties as assigned

Minimum Qualifications

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required

Knowledge, Skills, And Abilities

• Knowledge of accounts payable procedures.
• Knowledge of accounts reconciliation and ability to reconcile accounts.
• Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
• Knowledge of purchasing policies and practices for a public institution.
• Skilled with computer programs, including spreadsheets and relational databases.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Core Characteristics

• Critical Thinking
• Customer Service
• Dependable
• Trustworthy
• Ethical
• Proactive
• Strong Work
• Ethic

Disclaimer

This job description has been designed to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to the job.

Advertised Salary

Minimum $43,000; commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Work is normally performed in a typical interior office work environment. Limited physical effort required. Limited exposure to physical risk.

University Highlights

As Utah’s student-centered, land-grant research university, Utah State University expands opportunity and strengthens communities across the state through learning, discovery, extension, and engagement. Founded in 1888, USU now holds two Carnegie distinctions: R1 status for very high research activity and the Carnegie Community Engagement Classification. Its innovative research and scholarship is grounded in reciprocal partnerships with local, regional, and global communities, advancing knowledge and serving the public good across Utah, the nation, and the world. With over 50 world-class research facilities and the nation’s second-oldest undergraduate research program, USU prepares students to become active, civically engaged leaders who can address critical societal challenges.

USU enrolls over 29,800 students, both online and in person at locations throughout the state . Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, which it joined July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when it named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA coordinator in the Office of Human Resources at 435-797-0122 or [e-mail] .

• updated 10/26

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

• updated 08/2026

Civil Rights & Title IX Office

Old Main Room 405
1475 Old Main Hill, Logan UT 84322
[e-mail]
[phone]
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
Denver Regional Office
303-844-5695| [e-mail]
U.S. Department of Education
Office of Assistant Secretary for Civil Rights
800-421-3481 | [e-mail]

• updated 08/2026