Business Analyst 4

Talent Software Services; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Talent Software Services seeks a Business Operations Specialist to maintain vendor relationships and act as a business analyst for non-IT projects, reporting to a project manager or director. You will review contracts, budgets, and processes, reconcile data, collaborate with Sales, Operations, and Analytics teams worldwide, and use Excel, Power BI, and SQL to drive insights and improvement.

The ideal candidate has 5–10 years of analytics and sales operations experience and excels at translating

Qualifications

• Bachelor's degree in business management, economics, finance, accounting or relevant field required.
• 5–10 years experience in analytics, sales operations, or business operations.
• Strong proficiency in Excel, Power BI and SQL.

Responsibilities

• Review and approve contracts, cost proposals and contract supplements.
• Approve project and work breakdown structures.
• Review and approve the documentation of business processes.
• Approve project budgets and expenditures, monitor transaction controls and costs against budgets.
• Predict potential budget overruns and offer solutions.
• Consult with corporate offices, project managers, auditors, client and sub-consultant representatives regarding future proposals.
• Prepare sub-agreements and review and input sub-consultant invoices to ensure contact compliance.

Skills

Advanced Excel

Data Analysis & Reporting

Sales Operations / Business Operations

Education

Bachelor's degree in business management, economics, finance, accounting or relevant field

Tools

Power BI

SQL

Excel

Job description

Typical Day in the Role

• Purpose of the Team: The purpose of this team is ___ Supports sales partners in managing and maintaining client books of business, ensuring correct alignment of clients, segments, and organizational data accuracy.
• Key projects: This role will contribute to ___Handling high-volume change management (~1000 requests per fiscal year), including book/client updates, personnel changes, LOA processing, and related data correction work.

Summary

The main function of a business operations specialist is to maintain vendor relationships, acting as a business analyst for non-IT projects or filling organizational roles above an administrative level, but below a management level. Other responsibilities may include maintaining all project management processes, including project goals, deadlines, metrics and budget. The business operations specialist usually reports to a project manager or director.

Job Responsibilities

• Review and approve contracts, cost proposals and contract supplements.
• Approve project and work breakdown structures.
• Review and approve the documentation of business processes.
• Approve project budgets and expenditures, monitor transaction controls and costs against budgets.
• Predict potential budget overruns and offer solutions.
• Consult with corporate offices, project managers, auditors, client and sub-consultant representatives regarding future proposals.
• Prepare sub-agreements and review and input sub-consultant invoices to ensure contact compliance.

Skills

• Verbal and written communication skills, attention to detail, customer service and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong knowledge of business and management principles involved in strategic planning, resource allocation, and production methods.
• Strong ability to apply accounting and mathematical principles to work as needed.
• Strong ability to analyze business trends and project future revenues and expenses.
• Previous experience with computer applications, such as Microsoft Word and Excel; Enterprise Application experience a plus.

Education/Experience

• Bachelor's degree in business management, economics, finance, accounting or relevant field required.
• 8-10 years experience required.

Explain a typical day in the role.

A typical day in this role involves partnering with Sales, Operations, and Business Analytics teams to process and validate data changes that support critical sales planning activities. You'll spend time reviewing datasets, reconciling discrepancies, troubleshooting issues and escalations, and ensuring the accuracy of account, territory, quota, or organizational data within internal systems. In addition, you'll collaborate with stakeholders across global regions, support reporting and analysis requests using tools like Excel and Power BI, and contribute to process improvement initiatives that enhance efficiency and data quality. The role combines analytical problem-solving, operational execution, and cross-functional collaboration in a fast-paced environment.

What is the ideal background of a candidate for this role?:

The ideal candidate for this role would have a strong background in business analytics, sales operations, data management, or a related operational support function, with 5-10 years of experience working with large datasets and cross-functional stakeholders. They should be highly proficient in Excel and comfortable using analytical tools such as Power BI, SQL, and reporting platforms to validate data, identify trends, and solve business problems. Success in this role also requires someone who thrives in a fast-paced, global environment, can manage multiple priorities simultaneously, and is able to work through ambiguity with minimal supervision. The strongest candidates are detail-oriented problem solvers who combine analytical rigor with excellent communication and stakeholder management skills, enabling them to translate complex data into actionable insights and effectively partner with Sales, Operations, and leadership teams across regions. Experience in sales planning, business operations, marketing analytics, or digital advertising would be especially valuable, as would a track record of driving process improvements and supporting strategic business initiatives.

What are unique selling points that would get candidates interested in your role over another?:

This role offers a unique combination of analytics, business operations, and strategic impact. You'll work at the center of companies Advertising's sales engine, partnering with stakeholders around the world to ensure critical business decisions are powered by accurate data, while gaining exposure to sales planning, operational strategy, and process transformation initiatives that directly influence revenue growth.

How will contractor performance be measured?

The contractor consistently delivers accurate work with minimal supervision, processes requests on time, quickly learns our tools and business processes, builds strong relationships with stakeholders, and proactively identifies ways to make the team's operations more efficient.

Candidate Requirements

• Best vs. Average: The ideal resume would contain ___ Strong stakeholder management, self-resourcefulness, quick learning ability, and solid analytical capability beyond basic ticket processing.

Top 3 Must-Have Hard Skills 8 - 10 years of experience in:

Advanced Excel

VLOOKUP/XLOOKUP, PivotTables, data validation, reconciliation, and large dataset management.

Data Analysis & Reporting

Experience analyzing business data, creating reports, identifying trends, and using tools such as Power BI and SQL.

Sales Operations / Business Operations

Managing business-critical data, processing change requests, supporting stakeholders, and working within operational processes.

Ideal Candidate Profile: 5+ years in analytics, sales operations, business operations, or a similar data-focused role.