Business Affairs Coordinator, long-term freelance

INNOCEAN Worldwide Canada; Huntington Beach (CA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health benefits

401k match

Paid sick days

On-site Barista

Oceanfront campus

Job summary

INNOCEAN USA, a full-service ad agency in Huntington Beach, seeks a Legal & Business Affairs Coordinator for a long-term freelance hybrid role (3 days onsite). You will learn SAG/AFTRA contracts, vendor negotiations, rights and clearances while supporting production across broadcast, industrial and digital projects.

The ideal candidate has 6–12 months in an ad agency environment, strong communication skills, and attention to detail in a fast-paced setting. Benefits available.

Qualifications

• 6–12 months internship or office experience in an ad agency or production company.
• Knowledge of union contracts preferred.
• Strong written and verbal communication skills.
• Attention to detail and ability to multitask.

Responsibilities

• Create estimates for production projects and related needs.
• Process purchase orders and invoices.
• Coordinate with external vendors (talent agents, licensors, music, production companies).
• Assist in setting up new vendors with the finance team.
• Monitor production costs through job reconciliation with producers and L&BA managers.
• Manage talent rights expirations and renewals; track licenses and agreements.

Skills

Organization

Time management

Communication skills

Interpersonal skills

Analytical thinking

Tools

Extreme Reach (XR)

PRO databases

Job description

INNOCEAN USA, a full-service ad agency located in sunny Huntington Beach, CA, is seeking a Legal &Business Affairs Coordinator to join our growing team.This is a long-term freelance role with access to benefits!We are a hybrid workplace, x3 days week onsite. Candidates must be local to SoCal.SUMMARY OF POSITIONThis position provides the unique opportunity to join the Legal & Business Affairs team at an agency with an abundant portfolio of global experience, spearheading the realization of new ideas & creativity.The Legal & Business Affairs Coordinator will learn to become a subject matter expert on the SAG/AFTRA Commercials contract, vendor/talent negotiations, rights and clearances, and more. The L&BA Coordinator will report to the Executive Director of Legal & Business Affairs | Traffic and assist on overseeing content production, including broadcast, industrial, and digital projects across clients and the agency network. The ideal candidate is a team player with an entrepreneurial spirit and ability to work in a fast-paced creative environment.CORE COMPETENCIESExceptional organizational, prioritization, and time management skills and a strong attention to detailSelf-motivated and possess strong problem-solving skillsStrong communication skills, both written and verbalAbility to adapt to a variety of personalities and work situationsStrong interpersonal skills and professionalism, including the ability to work as a collaborative member of a teamESSENTIAL DUTIES/RESPONSIBILITIESCreate estimates for production projects, and other projects as neededPurchase order/invoice processingWork with all outside vendors, such as talent agents, licensors, music and production companiesWork with finance department on setting up new vendorsInterdepartmental communication/collaboration as neededWork with producers and L&BA Managers to monitor production costs through job reconciliationWork with producers and L&BA Managers on completion reports for all projectsResearch performance rights organizations (PROs) databases to understand ownership break down of music licensesPay talent sessions via Extreme Reach (XR)Manage talent/rights expiration and renewalsTrack commercial/video, licensing and agreement expirations while working closely with account teams to determine extensions and/or renegotiationsManage department’s quarterly residuals job for clientsPartner with L&BA Manager/Director for mentorship and advancement within the departmentAssist the Executive Director with coordination and department projects as neededJOB REQUIREMENTS6 - 12 months internship or office experience in an ad agency or production companySome knowledge of union contracts is preferredDeep interest in Creative Production and AdvertisingStrong attention to detail and ability to multi-task in fast-paced, dynamic environmentAnalytical, problem-solving, interpersonal, strategic thinking, and reasoning skills.Ability to communicate effectively and efficiently through demonstrated strong written and verbal communication skills.Positive attitude and continual desire to learnBENEFITSAccess to our health benefits401k matchPaid sick daysOn-site BaristaBeautiful campus across from the Pacific OceanThe comp range for this role is $24-26 hour. Pay is dependent upon several factors including but not limited to: experience, training, client and/or transferable skills.Who are we? We are a global brand growth company, independent in spirit, built on one belief: if it doesn’t move people, it won’t move business. So, we go where others don’t. Deep inside human life. Closer to what people think, feel, value, and do. We’ve built the tools and methods to get there and stay there. The closeness is our advantage. That’s where momentum and growth live.