Business Administrator

COMPA Industries, Inc.; West Mifflin (Allegheny County); Hybrid; USD 37,000 - 45,000; Full time

Job summary

COMPA Industries is seeking a Business Administrator to join the Accounts Payable team in West Mifflin, PA or Niskayuna, NY. You will process invoices, coordinate routing and approvals, and work with suppliers to resolve discrepancies in a fast-paced, on-site role with up to 10% telework.

The position requires a DOE L clearance, strong communication, and solid Excel and MS Office skills. This is a 5-year contract with 40-hour weeks and regular supplier interaction.

Qualifications

• High school diploma or equivalent with 5 years of relevant experience.
• Associate's degree in a related field is acceptable.
• Strong analytical skills with attention to detail.
• Excellent communication with internal and external stakeholders.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Review all incoming invoices to ensure base-level requirements are met.
• Work with Procurement and requestors to ensure timely routing and approval of invoices.
• Monitor invoices on hold and drive them to resolution.
• Work with suppliers to resolve invoice-related discrepancies.
• Respond to supplier inquiries regarding invoicing.
• Communicate professionally with internal and external contacts to resolve issues.

Skills

Analytical skills

Communication skills

Multi-tasking

Excel proficiency

Education

High school diploma or equivalent + 5 years experience

Associate's degree

Tools

Microsoft Office

Excel

Job description

Location: West Mifflin, PA (Bettis Atomic Power Laboratory) or Niskayuna, NY (Knolls Atomic Power Laboratory); on-site, up to 10% telework

Pay Rate: $27-$33/hr

Contract: 5-year contract

Work Schedule: Full-time, 40 hours per week

About the Role

We are recruiting for a Business Administrator to join a team at Bettis Atomic Power Laboratory in West Mifflin, PA, or Knolls Atomic Power Laboratory in Niskayuna, NY. You will support invoice processing on the accounts payable team, working with Procurement and requestors across the organization to make sure invoices are routed and approved on time.

The role involves regular contact with suppliers and internal staff, so professional communication and steady problem solving are central to the job.

Key Responsibilities

• Review all incoming invoices to ensure base-level requirements are met.
• Work with Procurement and requestors to ensure timely routing and approval of invoices.
• Monitor invoices on hold and drive them to resolution.
• Work with suppliers to resolve invoice-related discrepancies.
• Respond to supplier inquiries regarding invoicing.
• Communicate professionally with internal and external contacts to resolve issues.

Required Education & Experience

High school diploma or equivalent and a minimum of 5 years of relevant experience, or an Associate's degree from an accredited college or university in a related field.

Top Skills & Requirements

• High school diploma or equivalent with 5 years of relevant experience, or an Associate's degree in a related field.
• Strong analytical skills with attention to detail.
• Excellent communication skills with internal and external stakeholders.
• Ability to handle multiple tasks and prioritize work, independently and as part of a team.
• Proficiency in Microsoft Office, particularly Excel.

Security Clearance

This position requires a DOE "L" clearance. The candidate must be able to obtain and maintain a DOE "L" clearance, which requires U.S. citizenship.

Preferred Qualifications

• Previous experience in accounts payable, procurement, or a related financial role.
• Familiarity with invoice processing and supplier management.
• Experience with accounting or procurement software.

Duration: 5-year contract.

Estimated Hours: Approximately 2,080 straight-time hours per year (full-time).

Work Schedule: Full-time, 40 hours per week; up to approximately 10% telework.

Anticipated Start: As soon as possible.

Interview Process

Interviews are conducted via Microsoft Teams.

Why Work at COMPA Industries?

We strive to provide careers, not just jobs, for our employees. We invest in and serve the communities where we work and live. We provide best-in-class administrative, professional, and technical services to solve complex problems to meet customer mission-critical objectives.

For over 30 years, Compa has been a trusted partner in progress. We combine decades of technical expertise with a forward-thinking spirit, tackling intricate challenges in nuclear facilities alongside the brightest minds in science and engineering. Join us, and don't just build your career, build the future, with competitive compensation, a collaborative culture, and the chance to make a real difference for national security and beyond.

COMPA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration without regard to protected status.