Business/Administrative Associate I

University of Illinois Chicago; Chicago (IL); On-site; USD 51,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement Plan

Paid Time Off

Tuition waivers for employees and/or?

Job summary

The University of Illinois Chicago seeks a detail-oriented administrator to oversee the Rural Health Professions (RHTP) program’s finances. You will manage grant budgets, subawards, contracts, and financial reporting to ensure compliant use of sponsor funds and timely closing of awards.

Based on the role, you will monitor expenditures, prepare analyses for leadership and agencies, and coordinate with internal offices and partners to support audits and reporting deadlines.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Two (2) years of professional business, financial, and/or managerial work experience.
• A Master’s Degree may substitute for one year of work experience.
• One year of additional work experience in grants/contracts management, financial reporting, or accounting in higher education or federally funded environments may be required.

Responsibilities

• Provide day-to-day financial oversight of the RHTP grant and associated awards.
• Develop, monitor, reconcile, and forecast grant budgets and expenditures.
• Monitor grant spending to identify variances or compliance concerns, and potential fiscal risks; recommend corrective actions.
• Prepare financial reports, projections, and analyses for program leadership and funding agencies.
• Review expenditures to ensure allowability, allocability, reasonableness, and compliance with sponsor, University, and federal regulations.
• Ensure compliance with sponsor requirements, University policies, Uniform Guidance (2 CFR 200), and HRSA regulations.
• Manage all aspects of subaward administration, including proposal documentation, agreement tracking, invoice review, subrecipient monitoring, and documentation collection.
• Track contract payment milestones and award closeout activities.
• Coordinate with University offices, funding agencies, and partner organizations on grant- and contract-related matters.
• Support audits, monitoring activities, and grant closeout processes.
• Develop and maintain systems for tracking budgets, contracts, subawards, invoices, compliance requirements, and reporting deadlines.
• Serve as the primary administrative liaison for RHTP financial, contract, and subaward matters with University offices and partner organizations.

Skills

Budget management

Grants management

Financial reporting

Contract administration

Subaward administration

Education

Bachelor's degree in business administration / related field

Master’s degree substitution for one year of experience

Job description

Hiring Department: National Center for Rural Health Professions

Location: Rockford, IL USA

Posting Close Date: 11/6/26

Salary Range

The budgeted salary range for the position is $50,600 - $65,000 annual. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is located on the Rockford campus 90 miles northwest of Chicago. (On-Site Work – Not Remote).

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary

This position provides fiscal oversight related to the administration of the Rural Health Professions (RHTP) program and its federally funded grants. The position will provide dedicated oversight of grant finances, subawards, contracts, financial reporting, and compliance activities to ensure responsible stewardship of sponsor funds and adherence to University and federal requirements.

Duties & Responsibilities

• Provide day-to-day financial oversight of the RHTP grant and associated awards.
• Develop, monitor, reconcile, and forecast grant budgets and expenditures.
• Monitor grant spending to identify potential budget variances or compliance concerns, and potential fiscal risks, recommending corrective actions as needed.
• Prepare financial reports, projections, and analyses for program leadership and funding agencies.
• Review expenditures to ensure allowability, allocability, reasonableness, and compliance with sponsor, University, and federal regulations.
• Ensure compliance with sponsor requirements, University policies, Uniform Guidance (2 CFR 200), and HRSA regulations.
• Manage all aspects of subaward administration, including proposal documentation, agreement tracking, invoice review, subrecipient monitoring, and collection of required financial and programmatic documentation.
• Track contract payment milestones and award closeout activities.
• Coordinate with University administrative offices, funding agencies, and partner organizations on grant- and contract-related matters.
• Support audits, monitoring activities, and grant closeout processes.
• Develop and maintain systems for tracking budgets, contracts, subawards, invoices, compliance requirements, and reporting deadlines.
• Serve as the primary administrative liaison for RHTP financial, contract, and subaward matters with University offices and partner organizations.
• Perform other related duties and special projects as assigned.

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
• Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required: One year of additional work experience in grants/contracts management, financial reporting, or accounting in a higher education, healthcare, academic medicine, or other federally funded environments.

Preferred Qualifications

• Three to five years of progressively responsible experience in sponsored project or post-award grant administration.
• Experience managing federal awards, particularly HRSA, NIH, HHS, workforce development, public health, healthcare, or academic grants.
• Experience with grant budget management, financial reporting, forecasting, and reconciliation.
• Experience administering contracts and subawards.
• Experience working in higher education, healthcare, academic medicine, or other federally funded environments.

Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a pdf copy to [e-mail] by the position close date.

Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.