Bus Sales Operations Coordinator

New England Transit; Tyngsborough (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

New England Transit in Tyngsborough, MA, is seeking a Sales Coordinator to support our vehicle sales team and ensure every bus sale moves smoothly from factory order to delivery. The role requires strong organization, attention to detail, and the ability to manage multiple moving pieces in a high‑volume dealership environment.

You will work closely with sales, accounting, and operations to manage documentation, production tracking, RMV paperwork, and delivery coordination.

Qualifications

• Extremely organized with exceptional attention to detail.
• Ability to manage multiple tasks and keep documentation accurate across many active deals.
• Comfortable with shifting priorities and delivery schedules.
• Strong communication skills and ability to follow up with team members.
• Experience with Google Docs or similar document platforms.
• Experience with a Dealer Management System (DMS), preferably Karmak.
• Basic understanding of vehicles, dealership operations, or equipment sales environments.
• At least 2 years experience in dealership administration, sales coordination, and vehicle documentation.

Responsibilities

• Prepare and process sales invoices for vehicle sales
• Complete RMV paperwork for vehicle registrations and title processing for the customer
• Release and monitor bus inventory from the factory
• Track bus units from the factory order through customer delivery to ensure proper documentation and timing
• Organize and maintain accurate records of bus inventory, sales, and required paperwork (digital and physical deal files)
• Communicate regularly with sales staff regarding deal status and required documentation
• Coordinate with accounting regarding billing, financing and payment documentation
• Ensure all vehicle documentation is completed accurately and on time
• Support bus release scheduling and coordinate delivery logistics
• Adjust documentation and schedules as needed when delivery or production timelines change

Skills

Highly organized

Attention to detail

Strong communication

Team player

Follow-up

Adaptability

Customer/vendor coordination

Education

2+ years dealership administration / sales coordination experience

Tools

Google Docs

Karmak DMS

Job description

New England Transit in Tyngsborough, MA, is seeking a Sales Coordinator to support our vehicle sales team and ensure every bus sale moves smoothly from factory order to delivery. The role requires strong organization, attention to detail, and the ability to manage multiple moving pieces in a high‑volume dealership environment.

You will work closely with sales, accounting, and operations to manage documentation, production tracking, RMV paperwork, and delivery coordination.