Bursar

Ursinus College; Collegeville (PA); On-site; USD 70,000 - 110,000; Full time

Job summary

Ursinus College invites applications for the Bursar role responsible for maintaining accurate student tuition and fee accounts and overseeing billing and receipt processes. The Bursar will supervise staff, counsel students on payment options, and ensure compliance with Title IV regulations and IRS reporting.

The position collaborates with Information Technology to improve reporting, PCI compliance, and vendor integrations, while managing the department’s budget and delivering excellent customer

Qualifications

• Minimum of 3–5 years of manager level student accounts experience in a college/university setting, preferably director level.
• Thorough knowledge of Title IV regulations and commitment to financial aid to help enroll and retain a diverse student body.
• Expertise with an SIS/CRM system is essential to the position.
• Experience in data analysis and reporting, including mastery of Excel.
• Collaborative and transparent approach to problem-solving.
• Desire to join and foster a dynamic, transformative campus culture.
• Demonstrates commitment to diversity in the workplace and in the student population.
• Excellent quantitative analytic skills, writing and communication skills, demonstrated organization and leadership skills.
• Ability to perform with a high degree of diplomacy, confidentiality, and professionalism.

Responsibilities

• Maintains the accuracy of student tuition and fee accounts and oversees the billing and receipt process to ensure timely and accurate billing statements for students.
• Ensures that all College funds are properly deposited and reconciles General Ledger accounts.
• Maintains policies and procedures related to Bursar’s Office and receivables.
• Supervise and lead the staff in the Bursar’s Office and ensure excellent customer service.
• Counsels students and families regarding payment options and dispute resolution.
• Coordinates with IT on reporting, PCI Compliance, 1098T tax reporting, and vendor integration.
• Processes 1098T statements and uploads to IRS.
• Maintains departmental budget and seeks cost-reduction opportunities while preserving service.

Skills

Student accounts management

Title IV compliance

SIS/CRM systems

Excel mastery

Data analysis

Communication skills

Analytical thinking

Collaboration

Confidentiality

Tools

SIS/CRM systems

Excel

Job description

The Bursar leads a department which plays a critical role in providing leadership in student services. The primary role of the Bursar is to maintain the accuracy of student tuition/fee accounts and oversee the student billing process to ensure timely and accurate billing statements. The Bursar is responsible for reviewing tuition and fees and approving both account adjustments and accurate student refunds. In addition, the Bursar will act as cashier for all operational receipts and disbursement of all financial aid funds. As a result, the Bursar will be the expert institutional resource for all student account related policies and procedures as well as compliance with internal and external policies and guidelines. The Bursar will collaborate with other areas to implement and improve processes and procedures that increase service to students and strengthen administrative operations.

Responsibilities

• Maintains the accuracy of student tuition and fee accounts and oversees the billing and receipt process to ensure timely and accurate billing statements for students. Responsible for all incoming, current, and past students’ accounts.
• Ensures that all College funds, including student payments, returned payments, receipts from other financial institutions and other sources are properly accounted for and deposited into the prescribed College bank account in a timely manner. Reconciles all General Ledger accounts assigned to the Bursar’s Office.
• Maintains policies and procedures related to Bursar’s Office and receivables.
• Supervise and lead the staff in the Bursar’s Office by providing excellent management, training, and support. Ensures office coverage and excellent customer service.
• Counsels and advises students and families regarding the tuition and fee payment process and options available to discharge the obligation including but not limited to payment plans, loans, and personal payment arrangements with the College. Aids with student/parent interactions and dispute resolution.
• Remains informed of updates/patches regarding student accounts system. Troubleshoots and resolves issues related to the student side of the system. Proactively build and test tuition and fee assessment for each semester.
• Coordinates with Information Technology as it relates to reporting, PCI Compliance, 1098T tax reporting, and third-party vendor integration.
• Processes 1098T statements in SIS and uploads to IRS on an annual basis.
• Conducts and complies with internal and external audit requirements and coordinates for a successful annual fiscal close and audit in coordination with the office of Finance.
• Maintains excellent control of departmental budget, consistently looking for ways to reduce costs without sacrificing service.
• Maintains student financial services information on the department website.
• Oversees collections with outside collection agencies.
• Participates in student check-in and admissions events.
• Oversees tuition insurance program and claim processing.
• Oversees adjustments to student accounts (leave, W/D, dismissal, graduation, and miscellaneous departmental charges).
• Oversees student health insurance waiver process.
• Other duties as assigned.

Requirements and Qualifications

• Required: Minimum of 3-5 years of manager level student accounts experience in a college/university setting, preferably director-level.
• Candidate must possess thorough knowledge of Title IV regulations and have a commitment to financial aid to help enroll and retain a diverse student body.
• Expertise with an SIS/CRM system is essential to the position.
• Experience in data analysis and reporting, including mastery of Excel.
• A collaborative and transparent approach to problem-solving.
• A desire to join and foster a dynamic, transformative campus culture.
• Demonstrates commitment to diversity in the workplace and in the student population.
• Excellent quantitative analytic skills, writing and communication skills, demonstrated organization and leadership skills.
• Ability to perform with a high degree of diplomacy, confidentiality, and professionalism.

Ursinus College is a selective, independent, co-educational, residential liberal arts college of approximately 1500 students located about 25 miles northwest of center city Philadelphia. With a diverse community of students, it is an expectation of all faculty to contribute to the inclusion, engagement, and success of all students. Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.

E-Verify:

Ursinus College participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. Employment is contingent upon completion of the Form I-9 and verification through E-Verify.

This position may be offered at a different title or level, depending on the background, qualifications, and experience of the candidate selected.