Buildings, Grounds, & Vehicle Supervisor

A New Leaf Inc.; Owasso (OK); On-site; USD 52,000 - 76,000; Full time

Job summary

A New Leaf Inc. is seeking a Building, Grounds and Vehicle Supervisor in Owasso, OK. You will oversee maintenance staff and coordinate with vendors to keep facilities and fleet safe and efficient.

Responsibilities include planning maintenance schedules, budgeting, ensuring regulatory compliance, and maintaining records. The role requires strong leadership, organizational skills, and the ability to respond to emergencies after hours.

Qualifications

• Knowledge of building systems and safety regulations.
• Strong supervisory and coaching abilities.
• Ability to plan, schedule, and budget maintenance activities.

Responsibilities

• Supervise and train maintenance staff for building, grounds, and vehicle upkeep.
• Assign tasks, set priorities, monitor quality and timeliness.
• Contribute to hiring and performance evaluations.
• Oversee preventive maintenance of HVAC, electrical, plumbing, and structures.
• Manage outdoor areas, landscaping, parking, and snow removal.
• Coordinate with contractors and vendors for repairs.
• Develop safety protocols with Operations Director.
• Ensure regulatory compliance and record keeping.
• Assist in budgeting for facilities operations.
• Maintain inventory and order supplies as needed.
• Prepare cost estimates for projects and renovations.
• Plan maintenance schedules for all systems and fleets.
• Oversee vehicle fleet maintenance and safety.

Skills

Leadership

Team management

Organizational skills

Time management

Communication

Interpersonal skills

Problem-solving

Multi-tasking

Education

High school diploma or equivalent

Tools

N/A

Job description

Description

Reports to: Operations Director Job Status: Exempt

Job Summary

The Building, Grounds and Vehicle Supervisor oversees the maintenance, repair, and overall condition of the organization's facilities, surrounding grounds, and vehicles. This role involves supervising maintenance staff, coordinating with vendors, and ensuring that all building systems and vehicles operate efficiently and safely. The supervisor is also responsible for developing maintenance schedules, managing budgets, and ensuring adherence with safety and environmental regulations.

Essential Functions

• Supervise and train building, grounds, and vehicle maintenance staff.
• Assign tasks, set priorities, and monitor work to ensure timely and quality completion.
• Conduct performance evaluations and participate in the hiring process of team members.
• Oversee routine and preventive maintenance of building systems, including HVAC, electrical, plumbing, and structural components.
• Ensure the upkeep of outdoor areas, including landscaping, sidewalks, parking areas, and snow removal.
• Coordinate and supervise the work of external contractors and vendors for specialized repairs or projects.
• Collaborate with Director of Operations for Development and implementation of safety protocols to ensure a secure environment for staff and visitors.
• Ensure compliance with local, state, and federal regulations related to building operations and environmental standards.
• Maintain records of inspections, permits, and compliance activities.
• Assist in developing and managing the budget for building, grounds and vehicle maintenance.
• Maintain an inventory of supplies, tools, and equipment; order materials as needed.
• Prepare cost estimates for maintenance projects and repairs.
• Develop and maintain maintenance schedules for all building systems, grounds, and vehicles.
• Plan and oversee special projects, such as renovations or new installations.
• Coordinate with other departments to minimize disruptions during maintenance activities.
• Oversee the maintenance and repair of the organization's vehicle fleet, including scheduling regular maintenance, coordinating repairs, and ensuring vehicles are safe and operational.
• Maintain records of vehicle maintenance, inspections, and repairs.
• Ensure compliance with safety regulations and standards for vehicle operations.

Knowledge, Skills, And Abilities

• Knowledge of building systems, including HVAC, electrical, plumbing, and structural components.
• Familiarity with safety regulations and building codes.
• Strong leadership and team management abilities.
• Excellent organizational and time-management skills.
• Effective communication and interpersonal skills.
• Problem-solving skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Comfortable working in various environmental conditions, including outdoor settings and exposure to weather elements.
• Will require responding to emergencies outside of regular working hours.
• Exposure to machinery, tools, and potentially hazardous materials; adherence to safety protocols is essential.
• Knowledge of vehicle maintenance procedures and safety standards.
• Assess whether the vehicle requires repairs and determine if the necessary repairs can be handled internally or if they should be outsourced to an external vendor.

Requirements

Qualifications:

• Minimum age: 21 years old.
• High school diploma or equivalent; additional technical or vocational training in building maintenance or related fields preferred.
• Minimum of three years of experience in building / grounds and / or vehicle maintenance, with at least one year in a supervisory role.
• Ability to perform physical activities, such as lifting (up to 60 pounds), bending, climbing ladders, and standing for extended periods.
• Expressed desire to work with persons with developmental disabilities.
• Physical ability to conduct training involving manual labor.
• Good oral and written communication skills.
• Final hiring is pending an OSBI background check, a clean driving record, a Community Services Registry check, and pre-employment screening.

Special Requirements

• A criminal arrest check will be conducted through the OSBI; any person with a felony conviction will not be eligible for employment at A New Leaf (Section 1025.1 et seq. of Title 56 of the Oklahoma statutes, House Bill 1790). A background check will be requested from the OSBI. Any prospective employee with a felony or misdemeanor conviction, guilty plea, or plea of nolo contendere will not be eligible for employment. This prohibition may be disregarded if an appropriate waiver is obtained from the Office of the Director, Developmental Disabilities Service Division, Department of Human Services, or their designees, and the Board of Trustees of A New Leaf approves such waiver.
• A Community Services Registry check (House Bill 1790) will be conducted through the Developmental Disabilities Services Division, Department of Human Services, and any person whose name appears on the registry cannot work for A New Leaf.
• Employees and A New Leaf are engaged in an at-will employment relationship, meaning that either party is free to terminate the relationship at any time with or without reason and with or without notice.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create implied or otherwise, other than an “at will” relationship.