Building Manager

Spices USA Inc.; Florida; On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Oceanfront condominium

Utilities included

Cell phone

Internet

Job summary

Spices USA Inc. seeks a proactive Building Manager to oversee daily operations, resident services, and maintenance of our Florida property.

You will coordinate access, supervise cleaners and vendors, and ensure safety and security across common areas. This on-site role includes on-call availability, detailed record keeping, and interaction with residents and the Property Manager to maintain high presentation standards.

Qualifications

• High School Diploma or GED required.
• 2–5 years in building/property or facilities management preferred.
• Experience in residential/multifamily or condo buildings valued.

Responsibilities

• Serve as the primary contact for residents and visitors, providing a welcoming, professional presence.
• Coordinate move-ins/outs and access for residents, cleaners, and repair personnel.
• Manage maintenance logs, schedules, licenses and permits, and coordinate tradespeople and service providers.
• Monitor entryways, parking, and public spaces; ensure security and emergency preparedness; address unauthorized access per protocols.
• Maintain organized records of incidents, service requests, and vendor interactions; report issues to Property Manager; work Monday–Friday 8:00–17:00 and be on-call after hours.

Skills

Property management

Facilities management

Customer service

Organizational skills

On-call availability

Spreadsheets

Email

Mobile apps

Education

High School Diploma or GED

Tools

Spreadsheets

Email

Mobile apps

Job description

We are seeking a dedicated, hands‑on Building Manager to oversee daily operations, resident services, contractor coordination, and the ongoing maintenance and security of our property. Reporting directly to the Property Manager, this position combines concierge‑level resident interaction with facility oversight responsibilities to ensure the building operates efficiently, safely, and to a high standard of presentation.

Key Responsibilities

1. Resident & Guest Services

• Serve as a primary point of contact for residents and visitors, providing a welcoming and professional presence.
• Coordinate move‑ins, move‑outs, and facilitate access to units for residents, cleaners, and repair personnel.
• Assist residents with packages, inquiries, and general support.
• Manage access control devices (e.g., keys, remotes) and maintain accurate inventory.

2. Facility Maintenance & Cleaning

• Perform regular cleaning and upkeep of all common areas to ensure cleanliness and presentation.
• Conduct routine inspections of the property and residential units to identify and address maintenance concerns.
• Complete basic repair work (e.g., lighting, plumbing) and procure supplies as needed.
• Maintain up‑to‑date logs of all inspections, maintenance schedules, licenses, and permits.
• Coordinate and monitor tradespeople and service providers to ensure quality performance and adherence to the building policies.
• Oversee scheduling and use of building amenities such as elevators during moves and deliveries.
• Keep detailed records of contractor activity and performance.

4. Security & Emergency Preparedness

• Monitor entryways, parking areas, and public spaces to ensure safety and proper function.
• Maintain building security and implement protocols for emergencies, including extreme weather.
• Address unauthorized access or suspicious behavior in accordance with building protocols.

5. Communication & Administration

• Report significant issues to the Property Manager or Board promptly and follow up on resolutions.
• Keep organized records of incidents, service requests, and vendor interactions.
• Standard work hours: Monday to Friday, start between 8:00 AM to 5:00 pm
• Must be visibly present and available during work hours.
• On‑call availability outside regular hours for time‑sensitive or emergency issues.

Qualifications

• High School Diploma or GED
• Experience in Property or Facilities Management
  • 2–5 years in building management, maintenance supervision, or a related role.
  • Prior experience in residential, multifamily, or condominium buildings is highly valued.
• Basic Maintenance Skills
  • Ability to perform light repairs (plumbing, electrical, HVAC troubleshooting, painting, etc.).
  • Understanding of cleaning standards and janitorial routines.
• Strong Customer Service Skills
  • Ability to interact professionally with residents, vendors, and guests.
• Organizational and Administrative Abilities
  • Experience managing maintenance schedules, vendor coordination, service logs, and inspections.
  • Competency with spreadsheets, email, and mobile apps for scheduling and reporting.
• Availability for On‑Call/Emergency Work
  • On‑call or respond to urgent after‑hours issues.

Licensing Requirements

• Driver ’ s License
  • A valid Florida driver ’ s license is often required for transporting tools, meeting vendors, or working across multiple properties.

Preferred or Beneficial Certifications

• OSHA Safety Training (10- or 30‑hour certification)
• HVAC Certification (EPA 608)
• Certified Apartment Maintenance Technician (CAMT)
• Building Operator Certification (BOC)
• CPR/First Aid Certification (especially in residential settings)
• Reliability and responsiveness
• Hands‑on, proactive problem‑solving attitude
• Detail‑oriented with a strong sense of accountability
• Ability to work independently and prioritize tasks effectively

Optional Language

• Bilingual English/Spanish may be preferred or considered a plus.

Compensation package includes base salary, an oceanfront condominium, including utilities, cell phone, and internet