Building Manager

Harvard University FAS Human Resources; Cambridge (MA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Parental leave

Medical, dental, and vision coverage (

Retirement plans with universitycon

Job summary

Harvard University is seeking a Building Manager for an undergraduate residential dormitory to oversee all physical resources operations, including custodial, trades, and contract activities. You will collaborate with Faculty Deans and area managers to ensure safe, efficient housing for students and staff.

Responsibilities include supervising staff, managing budgets, monitoring HVAC and security systems, coordinating inspections, and responding to emergencies.

Qualifications

• 5+ years' experience in management of physical facilities.
• Demonstrated experience with building automated control systems including security and HVAC.
• Excellent communication skills; ability to assess needs, set priorities and handle stressful situations.
• Computer skills including work order systems, daily maintenance, invoice processing, budget and payroll management.

Responsibilities

• Oversees maintenance & operations of the House to provide a safe home for undergrad students.
• Works with Faculty Deans and Resident Deans for a smoothly functioning House.
• Responds promptly to occupant requests and resolves issues.
• Manages budgets, vendors, and relationships with Harvard departments.
• Directs custodial staff, building trades, and contractors for timely, cost-effective work.
• Maintains building security and access control; oversees safety compliance inspections.
• Coordinates HVAC, security, and fire systems monitoring and regulatory compliance.
• Collaborates with sustainability staff on energy reduction efforts.
• Responds to emergencies during and outside work hours.
• Occasional weekend work for move-in/move-out and Summer School.

Skills

Staff supervision

Building automation systems

Communication skills

Budget & payroll management

Student engagement

Education

Advanced education or technical training

Tools

Work order systems

Budgeting software

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary

As Building Manager of an undergraduate residential dormitory (House), you are responsible for all physical resources operations in the House.

Job-Specific Responsibilities

• Oversees the maintenance & operations of the House to provide a safe home for undergraduate students and other members of the House community.
• Works closely with Faculty Dean(s) and Resident Dean to provide a smoothly functioning House.
• Regularly interacts with student residents, responding to occupant building problems/requests promptly and resolving them quickly.
• Works with Area Manager across a range of areas including budget management, vendor selection, & managing relationships with many Harvard departments.
• Directs day-to-day activity of custodial staff, building trades, & contractors to assure timely and cost effective completion of work.
• Maintains the security of the buildings through proper attention to access control, security procedures and the condition of locking devices.
• Reviews computer based HVAC, security and fire systems, monitors safety compliance, coordinates inspections and ensures compliance with codes & regulations.
• Works closely with OPR & P and Harvard University Office for Sustainability staff to implement best operations and maintenance practices, and to actively participate in FAS greenhouse gas and energy reduction efforts and goals for House.
• Responds to emergency situations as appropriate during both working and off-hours.
• Occasional planned weekend work including student move-in and move-out & Summer School move-in.

Critical/Essential Status

During emergency situations and severe inclement weather this position is designated as essential and critical to the operations of the FAS.

Working Conditions

Work is performed in a residential House.

Physical Requirements

Ability to lift up to 50 pounds, perform daily physical activity, including walking to and from various buildings, climbing multiple sets of stairs and walking from room to room on each floor to inspect the physical condition of the building, required.

Qualifications

Basic Qualifications

• 5+ years' experience in the management of physical facilities, including staff supervision experience.
• Demonstrated experience with building automated control systems including security and HVAC.

Additional Qualifications and Skills

• Experience in the management of physical facilities in a University setting preferred.
• Excellent communication skills; ability to assess needs, set priorities, and deal with stressful situations.
• Computer skills necessary, including proficiency in work order systems, daily maintenance, invoice processing, budget and payroll management.
• Demonstrated experience with building automated control systems including security and HVAC.
• Must enjoy working with students.

Certificates and Licenses

Advanced education and/or technical training beyond high school strongly preferred

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Criminal
• Other Information:All formal written offers will be made by FAS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.