Building Coordinator - Dean's Office

UCLA Health; Los Angeles (CA); On-site; USD 43,000 - 65,000; Full time

Job summary

UCLA Health is looking for a Building Coordinator to manage CHS building operations and access control. You will oversee the loading dock and conference rooms, conduct regular inspections, and coordinate maintenance and projects across facilities.

Reporting to the Building Operations Manager, you will help ensure continuity of operations during staff absences and support building occupants and vendors. This role aligns with the mission and values of the DGSOM.

Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Ability to professionally interact with internal and external stakeholders
• Demonstrated excellence in teamwork for internal and external stakeholders
• Demonstrated organizational skills
• Knowledgeable in UCLA and DGSOM FM and Building Operations procedures and processes, Service request system and outside venders.
• Working Knowledge of UCLA and DGSOM financial systems and practices including DGSOM procurement portal, bruin buy, FM Billing with blanket and FAU, Facilities Services request (FSR) system.
• Good Judgement on issues that may affect public safety
• Ability to follow through with tasks despite frequent interruptions
• Keep up to date on all online and in person training requirements
• Ability to be flexible in work location and to provide consistent support to team and building occupants

Responsibilities

• Coordinate CHS building operations and access control.
• Oversee loading dock and conference rooms; conduct inspections.
• Coordinate maintenance follow-up and track projects.
• Ensure continuity of operations during staff absences and vacations.
• Support distribution of building management services to occupants of DGSOM buildings.
• Work on special projects to support changes in Building Management Operations.

Skills

Stakeholder communication

Teamwork

Organizational skills

Flexibility

Public safety awareness

Judgement

Education

Bachelor's degree

Tools

FSR system

Bruin Buy

FM Billing

Job description

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Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday, 7:00AM - 4:00PM

Posted Date

09/09/2026

Salary Range: $30.77 - 46.87 Hourly

Employment Type

Duration

Indefinite

Job #

32855

Primary Duties and Responsibilities

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Reporting to the DGSOM Building Operations Manager, the Building Coordinator serves as the primary coordinator for CHS building operations, access control. Serves as backup coverage for building coordinators and delivers cross-building operational assistance as needed. Oversees CHS loading dock B, and the conference rooms at CHS, conducting regular facility inspections, coordinating maintenance follow-up, tracking projects, and reviewing access and security needs. Ensures continuity of operations by assuming oversight responsibilities for assigned facilities and programs during staff absences and vacation coverage. The Building Coordinator supports distribution of building management services to occupants of DGSOM buildings as provided by other organizations or as outlined in Sales & Services agreements. Works on special projects to support changes in Building Management Operations. Works with the team closely connected to School leadership and committed to the mission, vision, and values of the DGSOM.

Salary Range: $30.77 - $46.87 Hourly

Job Qualifications

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Required:

• Bachelor's Degree and/or equivalent combination of education and experience.
• Ability to professionally interact with internal and external stakeholders
• Demonstrated excellence in teamwork for internal and external stakeholders
• Demonstrated organizational skills
• Knowledgeable in DGSOM, Facility Management (FM), and Building Operations procedures and processes, Service request system and outside venders.
• Working Knowledge of UCLA and DGSOM financial systems and practices including DGSOM procurement portal, bruin buy, FM Billing with blanket and FAU, Facilities Services request (FSR) system.
• Good Judgement on issues that may affect public safety
• Ability to follow through with tasks despite frequent interruptions
• Keep up to date on all online and in person training requirements
• Ability to be flexible in work location and to provide consistent support to team and building occupants

Preferred:

• Minimum 1 year of related experience or training.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.