Building Administrator

DriveTime; Tempe (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Teamwork on-site collaboration

Medical, dental, and vision insurance

401(K)

Company paid life insurance

Short and long-term disability

Growth opportunities

Tuition reimbursement

Wellness program

Gratitude is green

In-house gym

Celebrations and team events

Smart-casual dress

Paid time off

Job summary

DriveTime seeks a Building Administrator to create a positive visitor and employee experience, keeping the office tidy and coordinating events. The role also handles phone calls, calendar management, and vendor relationships onsite.

Ideal candidates have at least two years in office administration or related fields, strong communication skills, and the ability to work five days a week on-site from 7:30am to 5:00pm.

Qualifications

• Minimum 2 years of experience in office administration, facilities coordination, or similar onsite support roles.
• High School Diploma or GED required.
• Strong verbal and written communication with a customer-service mindset.
• Proficiency with basic office technology (email, calendars, ordering systems, expense tracking).

Responsibilities

• Serve as primary point of contact for building-related questions and ensure a positive, seamless office experience.
• Welcome visitors and provide front-desk support with access coordination and professional first impression.
• Maintain tidiness of conference rooms, break rooms, copy rooms, and common areas.
• Monitor, restock office supplies, food, and amenities to ensure availability.
• Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them.
• Coordinate office events, meetings, and onsite activities including space setup and day-of logistics.
• Partner with Facilities, IT, Security, and vendors to resolve building issues.
• Track invoicing, expense reports, calendars, and service requests related to office operations.
• Communicate building updates and expectations to internal and external stakeholders.
• Support a welcoming, organized office culture by anticipating needs and improving onsite experience.
• Other duties as assigned

Skills

Customer service mindset

Strong communication

Calendar management

Front desk experience

Problem-solving

Education

High School Diploma or GED

Job description

What’s Under the Hood

DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.

The DriveTime Family of Brands spans across DriveTime, Bridgecrest and SilverRock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle.

That’s Nice, But What’s the Job?

In short, the Building Administrator is responsible for providing a positive experience to visitors and employees, maintaining a tidy office, coordinating office events, and overall acting as the go-to person in the building. This role will also handle a wide variety of administrative functions including taking incoming phone calls, calendar management and onsite vendor relationships.

In long, our Building Administrator is responsible for

• Serve as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience.

• Welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office.

• Maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas.

• Monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering.

• Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively.

• Coordinate office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics.

• Partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues.

• Track and manage administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations.

• Communicate clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations.

• Support a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience.

• Other duties as assigned

So What Kind of Folks Are We Looking For?

• Must be comfortable working on site, five days per week and have availability weekdays from 7:30am-5:00pm

• Demonstrated ability to manage multiple priorities, coordinate logistics, and problem-solve independently.

• Strong verbal and written communication skills with a customer-service mindset.

• Proficiency with basic office technology and tools (email, calendars, ordering systems, expense tracking).

• Ability to work effectively with executives and staff at all levels

• Ability to work independently with minimum supervision

The Specifics.

• Minimum 2 years of relevant experience in office administration, facilities coordination, workplace experience, or a similar onsite support role.

• High School Diploma or GED required

Physical Demands

The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position at least 75% of the time.

• Occasionally move about inside the office to access file cabinets, office machinery, etc.

• Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer.

• Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations.

• This position could require moving objects up to 20 pounds.

So What About the Perks? Perks matter

• Teamwork in Action. In this position, you’ll be fully on-site, collaborating and connecting with your teammates while getting things done. Experience the energy and momentum of working together every day!

• Medical, dental, and vision, oh my! DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.

• But Wait, There’s More. 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.

• Growth Opportunities. You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.

• Tuition Reimbursement. We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.

• Wellness Program. Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!

• Gratitude is Green. We offer competitive pay across the organization, because, well… money matters!

• In-House Gym. We want our employees to be the best versions of themselves. So come early, take a break in your day or finish strong with a workout!
• Give Us a Reason (or not), and We’ll Celebrate. Regardless of whether there is a holiday or not, we are finding ways to kick back and enjoy each other’s company outside of day-to-day work.
• Smart-Casual Dress. Come dressed in jeans (you’ll fit right in with the rest of us).

• Paid Time Off.Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!

Anything Else? Absolutely.

DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!