Facilities Specialist

DriveTime; Tempe (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

On-site 3 days/week

Medical, dental, vision insurance

401(K) with company contributions

Life insurance

Disability insurance

Job summary

DriveTime Family of Brands is seeking a Facilities Specialist to manage daily facilities maintenance across dealership and reconditioning sites in Tempe, AZ. You’ll coordinate service requests, vendors, and data analysis to keep facilities compliant and cost-efficient.

The role emphasizes budgeting, multi-trade project management, OSHA/compliance, and strong communication with internal teams, vendors, and landlords. A bachelor’s degree or equivalent experience is preferred.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 3-5 years in real estate, property management, facilities, or construction.
• Knowledge of HVAC, electrical, and commercial plumbing systems.
• Proficient in Excel and Office reporting tools.
• Strong organization and time management; ability to manage multiple priorities.
• Clear, professional communication with internal teams, vendors, landlords.
• Able to work independently and collaboratively.

Responsibilities

• Manage 250–300 monthly work orders via facilities maintenance portals.
• Assign work orders to vendors, set cost thresholds (NTEs), and monitor completion.
• Ensure all work meets quality standards and complies with OSHA, local codes, and company policies.
• Conduct routine site inspections and coordinate with municipal offices.
• Manage and expand our nationwide vendor network.
• Assist in establishing budgets and monitoring maintenance spend across the company.
• Analyze data to identify trends, reduce costs, and opportunities for preventive maintenance programs.
• Manage multi-trade facility projects while meeting deadlines.
• Review and negotiate repair proposals for accuracy and cost-effectiveness.

Skills

Vendor management

Budgeting

Data analysis

OSHA/compliance

Project management

Communication

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Excel

Job description

What’s Under the Hood

DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.

The DriveTime Family of Brands spans across DriveTime, Bridgecrest and SilverRock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle.

That’s Nice, But What’s the Job?

The Facilities Specialist (Facilities Maintenance Specialist) supports the daily management of facilities maintenance needs across our dealerships and vehicle reconditioning centers. The FMS is responsible for coordinating service requests, managing vendors, analyzing maintenance data, and ensuring compliance with company and industry standards.

Key Responsibilities

• Manage 250–300 monthly work orders via the facilities maintenance portals

• Assign work orders to appropriate vendors, set cost thresholds (NTEs), and monitor completion

• Ensure all work meets quality standards and complies with OSHA, local codes, and company policies

• Conduct routine site inspections and coordinate with municipal offices

• Manage and expand our nationwide vendor network

• Assist in establishing budgets and monitoring maintenance and repairs spend across the company

• Analyze data to identify trends, reduce costs, and opportunities for preventative maintenance programs

• Manage multi-trade facility projects while meeting deadlines

• Review and negotiate repair proposals for accuracy and cost-effectiveness

Job Requirements

• Bachelor's degree or equivalent experience preferred

• 3-5 years of experience in real estate, property management, facilities, or construction

• Working knowledge of HVAC, electrical, and commercial plumbing systems

• Proficiency in Microsoft Excel and other Office tools for reporting and analysis

• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment

• Clear and professional communication skills for interaction with internal teams, vendors, and landlords

• Comfortable working independently and collaboratively

So What About the Perks? Perks matter

• We take a hybrid work approach, finding balance between the benefits of in-person and work-from-home environments. This position has an on-site expectation of a minimum of three days a week.
• Medical, dental, and vision, oh my! DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
• But Wait, There’s More. 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
• Growth Opportunities. You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
• Tuition Reimbursement. We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.
• Wellness Program. Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
• Gratitude is Green. We offer competitive pay across the organization, because, well… money matters!

• In-House Gym. We want our employees to be the best versions of themselves. So come early, take a break in your day or finish strong with a workout!
• Give Us a Reason (or not), and We’ll Celebrate. Regardless of whether there is a holiday or not, we are finding ways to kick back and enjoy each other’s company outside of day-to-day work.
• Smart-Casual Dress. Come dressed in jeans (you’ll fit right in with the rest of us).

• Paid Time Off.Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!

Anything Else? Absolutely.

DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!