Budgets and Grants Manager

University of Georgia; Athens (GA); On-site; USD 65,000 - 95,000; Full time

Job summary

The Budgets and Grants Manager at University of Georgia will oversee SPIA's financials, developing budgets across State, Foundation, and sponsored funding, and providing timely reporting to leadership.

You will work with the Chief Business Affairs Officer and the Research and Data Manager to ensure accurate spend tracking, grants post-award accounting, and compliance with policies. A BA/related field and 2 years of experience are required.

Qualifications

• Bachelor’s degree in accounting or a related field, or equivalent and 2 years of professional experience.
• Experience with complex higher education accounting systems is preferred.
• Strong ability to analyze financial data with high attention to detail.

Responsibilities

• Maintain a high-level view of SPIA financials across State, Foundation, and sponsored funding; work with leadership to develop budgets.
• Provide financial reports to Department Heads, Directors, PI(s), and faculty for State, Foundation, and sponsored funding; answer related questions.
• Advise on the allowability of purchases across fund types, including Foundation funds.
• Process deposits of non-donor revenue to SPIA and serve as backup approver for reimbursements and payroll-related transactions.

Skills

Accounting knowledge

Higher education accounting

Financial analysis

Communications skills

Excel proficiency

Training others

Process improvement

Education

Bachelor’s degree in accounting or related field

Tools

Excel

Word

Teams

Job description

Budgets and Grants Manager

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Full consideration given to applications received by October 23, 2026.

Posting Details

Posting Number S15914P

Working Title Budgets and Grants Manager

Department SPIA-Business Office

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Posting Type External Retirement Plan TRS or ORP

Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday – Friday, 8am-5pm

Advertised Salary Commensurate with Experience

Posting Date 10/16/2026 Open until filled Yes

Closing Date Proposed Starting Date 12/01/2026

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( [e-mail] ).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification

Title Budget Analyst II FLSA Exempt FTE 1.00

Minimum Qualifications

Bachelor’s degree in accounting or a related field, or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary The Budgets and Grants Manager serves as a member of the School of Public and International Affairs Business Team, working closely with the Chief Business Affairs Officer and other Business Team members as well as SPIA’s Research and Data Manager to support financial aspects of SPIA’s State, Foundation, and sponsored funding. Responsibilities of this position include budget development, transaction submissions and approvals, post-award grants management, and forensic accounting. This position is an expert in SPIA financial architecture and provides stakeholders with updated balance information and guidance periodically and as needed.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting practice and theory in general and UGA and UGA Foundation policies and procedures, specifically.
• Experience with complex higher education accounting systems (fund accounting).
• Ability to analyze financial data with high attention to detail.
• Ability to work independently to prepare financial statements and apply accounting practice and theory.
• Experience building effective working relationships.
• Ability to communicate effectively and clearly in both written and oral contexts.
• Ability to train others on business processes.
• Ability to implement business processes and proactively communicate trends and issues.
• Demonstrates sound judgement, discretion, and efficiency.
• Skilled in Microsoft Office applications, particularly Excel, Word, and Teams.
• Knowledgeable of and interested in new and emerging technologies that can enhance office productivity and business processes.

Physical Demands

• Sit and work at a computer for extended periods of times.
• Perform basic office duties.
• Traverse campus to deliver checks and other sensitive data.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Budget Management:

• Maintain a high-level view of all SPIA financials, including State, Foundation, and sponsored funding, and work closely with SPIA’s Chief Business Affairs Officer to develop and maintain budgets.
• Provide financial reports to SPIA’s Department Heads, Directors, principal investigators, and faculty members for State, Foundation, and sponsored funding periodically and as needed, and answer related questions.
• Advise on the allowability of purchases on all Fund types, including maintaining awareness of Foundation fund agreements and the allowability of expenditures on such restricted funds.
• Process all deposits of non-donor revenue to SPIA .
• Serve as the first-line support for faculty, Department Heads, and Directors related to budgetary issues, elevating concerns as needed to SPIA’s Chief Business Affairs Officer.
• Process corrective financial actions related to primary duties.
• Serve as backup approver for UGA Foundation reimbursement and vendor payments.
• Serve as backup approver for payroll-related transactions.
• Create and maintain standard operating procedures relevant to this role.
• Improve SPIA financial and administrative practices and procedures, ensuring compliance with all applicable internal and external policies, procedures, guidelines, and laws.

Percentage of time 40

Transaction Processing:

• Review for necessary corrections and approve all SPIA travel authorizations, expense reports, requisitions, and payment requests.
• Serve as SPIA’s primary P-Cardholder (and reconciler) for making credit card transactions when other purchasing methods are inadequate.
• Process UGAmart punchout carts for all SPIA employees
• Submit carts for non-catalog orders, including research surveys and promotional items
• Contract submissions for orders with terms and conditions, and working with Procurement buyers to assist with the negotiation process
• Verifying available funding prior to order processing
• Review allowability of purchases being requested by departments and advise accordingly
• Weekly review of School open purchase orders to ensure timely payment of invoices and closure of orders
• Request purchase order amendments as needed
• Submit invoices on purchase orders to appropriate AP processor requesting payment

Percentage of time 40

Grants/Sponsored Projects:

• Work in coordination with the Dean’s Office and the Research and Data Manager on project/grant development.
• Serve as primary contact for grants-related inquiries from Principal Investigators and Sponsored Projects Administration to help problem-solve issues that arise in pre- and post-award accounting, elevating issues as needed to SPIA’s Chief Business Affairs Officer or Research and Data Manager.
• Keep leadership and project teams informed of grants-related financial issues.
• Consult on project budget development, as requested, offering strategic advice and best practices to set up projects accurately to avoid unnecessary modifications.
• Submits modifications, including requests to set up pending awards, re-budgets, residual balances, etc.
• Process payment of invoices for subawards and ensure subawards remain in alignment with approved budgets.
• Coordinate project closeout, including assessing final expenses, clearing encumbrances, and assisting in reports as needed.
• Particular attention may be paid to high grant volume areas (e.g. SPIA’s Survey Research Center) to ensure that charges are being appropriately allocated to active grants and residual balances are processed.

Percentage of time 20

Contact Information

Recruitment Contact Name: Stephanie Martin

Recruitment Contact Email: [e-mail]

Recruitment Contact Phone:

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter