Budget Support Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 39,000 - 59,000; Full time

Job summary

Commonwealth of Kentucky in Frankfort, KY is hiring a Budget Support Specialist to provide essential fiscal and administrative support across OIG divisions. You will manage procurement requests, Pro-Card administration, and fiscal inventory while ensuring compliance with regulations.

The role emphasizes attention to detail, strong organizational skills, and the ability to coordinate with regional offices to maintain accurate records. A bachelor’s degree and relevant experience are required.

Qualifications

• Bachelor's degree required.
• One year of professional experience in statistical analysis, accounting, auditing, planning, or related field.

Responsibilities

• Provide fiscal and administrative support to all OIG divisions in procurement request initiation and processing.
• Monitor procurement and accounting processes for regulatory compliance.
• Resolve issues in PPATS and eMARS; coordinate with buyers/contract specialists.
• Serve as OIG Pro-Card Administrator and liaison with Fleet Management.
• Maintain and report monthly vehicle mileage; coordinate maintenance and recalls for leased fleet.
• Assist budget office with tracking logs and basic budgetary processes.

Skills

Budget administration

eMARS

PPATS

Accounts payable/receivable

Organizational skills

Multitasking

Project management

Regulations interpretation

Written and verbal communication

Budget process knowledge

MS Office

Education

Bachelor's degree

Tools

eMARS

PPATS

Job description

Advertisement Closes 8/23/2026 (11:59 PM ET) 2604257 Budget Support Specialist Pay Grade 13 Salary $39,284.88 - $58,927.20 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Hiring Agency Cabinet for Health & Family Services | Office of Inspector General Location 275 E Main Street Frankfort, KY 40621 USA

The agency may authorize the selected candidate to telecommute based on operational needs. Telecommuting arrangements may be modified or terminated by the agency at any time.

The Office of Inspector General (OIG) performs many varied functions for the Cabinet for Health and Family Services. OIG has Six Divisions: Division of Regulated Child Care, Division of Health Care, Division of Audits and Investigations, Certificate of Need, Division of Telehealth Services, and the Division of Kentucky Health Information Exchange. These Divisions cover a wide variety of job tasks and duties in varied settings throughout Kentucky, which include inspecting and licensing childcare and healthcare facilities and services, conducting investigations of complaints in those facilities, conducting Medicaid fraud and other types of complaints for the Cabinet. OIG is also responsible for managing Kentucky's Health Information Exchange, which is the technical infrastructure or network that enables doctors, hospital staff, and other healthcare providers to electronically share patient health information so that providers are more quickly informed and have access to a patient's comprehensive health history.

The Office of Inspector General (OIG) is seeking a career-minded, self-motivated, energetic, Budget Support Specialist to join our team in Frankfort, Kentucky. If you are organized, detail-oriented, enjoy working with financial and administrative processes, and want to be part of a team of dedicated professionals who are committed to OIG's mission, we would love to welcome you to the OIG family!

The Budget Support Specialist provides essential fiscal and administrative support to all divisions within OIG. This position plays a key role in the initiation and processing of procurement requests, administration of OIG's Pro-Cards, maintenance of fiscal inventory, accounts payable and receivable activities, and coordination with Fleet Management. The position also assists the budget office with tracking logs and basic budgetary processes and procedures.

Responsibilities

• Provide fiscal and administrative support to all OIG divisions in the initiation and processing of procurement requests through the Procurement, Payables and Asset Tracking System (PPATS).
• Monitor general procurement and accounting processes to ensure compliance with applicable regulations, policies, and procedures.
• Research and resolve issues in PPATS and eMARS, making corrections as necessary.
• Serve as the primary point of contact with DPGO buyers and contract specialists regarding procurement activities.
• Serve as the OIG Pro-Card Administrator, managing OIG Pro-Cards and working with Pro-Card users and the program administrator to resolve purchasing issues.
• Serve as the centralized point of contact for OIG's fiscal inventory.
• Locate, monitor, tag, document, and maintain records for fiscal qualifying inventory items.
• Coordinate with regional offices to conduct inventory counts and ensure accurate inventory records.
• Enter and update inventory information in PPATS and eMARS and process the transfer or disposal of inventory items.
• Receive and review bills and invoices for accuracy and completeness.
• Manage accounts payable and receivable processes in accordance with applicable regulations, policies, and procedures.
• Serve as OIG's liaison with Fleet Management.
• Maintain and report monthly vehicle mileage and coordinate with regional offices regarding vehicle maintenance, detailing, car washes, and recalls for OIG's leased fleet.
• Coordinate Central Office vehicle maintenance and cleanliness.
• Assist budget office staff with tracking logs and basic budgetary processes and procedures.
• Perform other duties as assigned.

Skills & Abilities

• Knowledge of budget administration, accounting, or related fiscal processes.
• Knowledge or experience with eMARS.
• Knowledge or experience with accounts payable and accounts receivable.
• Knowledge or experience with PPATS.
• Excellent organizational and time-management skills with the ability to effectively manage multiple priorities.
• Strong multitasking skills and attention to detail.
• Project management skills and the ability to successfully navigate and complete projects within tight deadlines.
• Ability to interpret regulations, policies, and procedures and apply them appropriately to daily responsibilities.
• Excellent written and verbal communication skills.
• Strong active listening skills and the ability to communicate effectively with employees, vendors, and internal partners.
• Knowledge of the state budget process is preferred.
• Proficiency in Microsoft Office productivity tools.

At OIG, you will have the opportunity to work with a team of dedicated professionals who are committed to protecting the health, safety, and well-being of the people of Kentucky. This position offers the opportunity to develop your fiscal, procurement, and administrative expertise while supporting the work of OIG's divisions across the Commonwealth.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: One year of professional experience in statistical analysis, accounting, auditing, planning, or a related field.
• Substitute EDUCATION for EXPERIENCE: NONE
• Substitute EXPERIENCE for EDUCATION: Professional experience in statistical analysis, accounting, auditing, planning, or a related field will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Kristina Davis at [e-mail] or 502-564-3024.

An Equal Opportunity Employer M/F/D