Federal Program Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 52,000 - 78,000; Full time

Job summary

Commonwealth of Kentucky's Department of Public Advocacy seeks a Federal Program Specialist to oversee budget administration, grant reporting, and financial analysis in a fast-paced environment. Frankfort, KY location with potential travel, and responsibilities that include monthly reporting and grant management.

Required are a bachelor's degree and four years of budget or financial analysis experience; mastery of eMars and KBUD preferred.

Qualifications

• Bachelor's degree required.
• Four years of professional budget/financial analysis experience.
• Experience with state/federal grants preferred.
• Masters can substitute for one year of experience.

Responsibilities

• Monitor budgeted to actual expenses for all agency units and fund types.
• Prepare monthly, quarterly, and annual expenditure reports.
• Analyze and reconcile monthly revenue transfers and reports.
• Assist with federal grants budget activity and reporting.
• Process payments in eMars and manage contracts payments.
• Serve as Fleet Management Coordinator and perform other duties.

Skills

eMars experience

Written and verbal communication

MS Word

Excel

Fast-paced environment

KBUD experience

Planning and organizational skills

Self-directed

Team oriented

Education

Bachelor's degree

Tools

eMars

KBUD

MS Word

Excel

Job description

Advertisement Closes 8/31/2026 (11:59 PM ET)

Pay Grade 16

Salary $52,283.52 - $78,425.28 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hire Agency Justice & Public Safety Cabinet | Department of Public Advocacy

Location 5 Mill Creek Park
Frankfort, KY 40601 USA

Do you enjoy a fast-paced work environment? Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then you might be the ideal candidate for the Federal Program Specialist position open in Protection and Advocacy (P&A) within the Kentucky Department of Public Advocacy.

The Protection and Advocacy Division is nationally recognized for protecting and promoting the rights of Kentuckians with disabilities.

Responsibilities include, but are not limited to, the following:

• Monitor budgeted to actual expenses for all agency work units and fund types.
• Prepare monthly, quarterly, and annual expenditure reports.
• Analyze and reconcile monthly revenue transfers and prepare monthly reports.
• Participate in the development and preparation of the agency biennial budget request.
• Assist with the financial activity and reporting for federal grants and assure adherence to awarding agency's rules and regulations.
• Process payments within eMars for goods and services and payments against contracts.
• Research payments, communicate with vendors, and utilize eMars reporting tools.
• Serve as the Agency's Fleet Management Coordinator.
• Perform other duties as assigned.

Skills and abilities include, but are not limited to:

• Experience in eMars
• Excellent written and verbal communication skills
• MS Word – Excel
• Works well in a fast-paced environment
• Kentucky Budgeting System (KBUD) experience preferred
• Exceptional planning and organizational skills
• Self-directed
• Comfortable working with others

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Click here for more details on state employment.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Substitute EDUCATION for EXPERIENCE: A master's degree will substitute for one year of required experience.

Substitute EXPERIENCE for EDUCATION: Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Work typically involves extensive contact with the public. Travel may be required.

Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jeffery Edwards at [e-mail] or 502-564-2967.

An Equal Opportunity Employer M/F/D