Budget Specialist (Urology)

Johns Hopkins University; Baltimore (MD); On-site; USD 24,796 - 46,838; Full time

Job summary

Johns Hopkins University in Baltimore seeks a Budget Specialist in the Urology department to manage budget information across general funds, grants and gifts. The role supports department staff and faculty in preparing expenditures, revenues and financial reports.

Responsibilities include budget maintenance, expense monitoring, payroll and accounting review, and preparing ad-hoc reports for sponsors. The position offers a structured schedule and opportunities for process improvement within a

Qualifications

• High school diploma or GED required.
• Two years of related administrative or budget experience.
• Additional education may substitute for required experience per the Johns Hopkins equivalency formula.

Responsibilities

• Provide day-to-day maintenance of budgets based on awareness of department funding, including monthly account reconciliation, monitoring of expenses, travel expenses, procurement, vendor payments, coding invoices, and cost transfers.
• Assist in developing budgets and projections by performing basic calculations, generating standard reports, and applying approved processes.
• Assemble budgets for grants and contracts in pre-award period and monitor post-award budgets.
• Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff.
• Track revenue and expenditures to identify variances and provide up-to-date information.
• Review payroll and accounting transactions and verify expenditures against budgets for compliance.
• Review and assess budget patterns and project expenditures using templates.
• Prepare routine, standard, and ad-hoc reports for sponsoring agencies.
• Assist in development and maintenance of budget monitoring systems and workflow improvements.
• Use spreadsheets, relational databases, statistical packages, and graphics to assemble and format data/reports.
• Other duties as assigned.

Skills

Budgeting

Analytical skills

Financial Analysis

Payroll Processing

Financial Software

Presentations

Process Improvement

Report Writing

Education

High school diploma or GED

Tools

Spreadsheets

Relational Databases

Statistical Packages

Graphics Packages

Job description

We are seeking a Budget Specialist in the department of Urology. The Budget Specialist is responsible to work with the department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for a variety of accounts, e.g., general funds, grants, contracts, endowments, revenues, gift accounts.

Specific Duties & Responsibilities

• Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments.
• Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
• Assemble budgets for grants and contracts in pre-award period and monitor post award budgets based on established processes and procedures.
• Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff.
• Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
• Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions.
• Using templates, review and assess budget patterns and project expenditures.
• Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
• Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Two years of related administrative and/or budget experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Skills & Expected Level of Proficiency

• Accounting and Payroll Processing - Awareness
• Analytical Skills - Awareness
• Financial Analysis - Awareness
• Financial Software - Awareness
• Presentations - Awareness
• Process Improvement - Awareness
• Report Writing - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Budget Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($26.00/hour targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:00 to 4:30
FLSA Status:Non-Exempt
Location: School of Medicine Campus
Department name: SOM Uro Urology
Personnel area: School of Medicine