Budget Specialist (Urology)

The Johns Hopkins University; Baltimore (MD); On-site; USD 25,072 - 46,700; Full time

Job summary

The Johns Hopkins University seeks a Budget Specialist in the Urology department. The role partners with department staff and faculty to compile expenditures and revenues across general funds, grants, contracts, endowments, revenues, and gifts.

Responsibilities include day-to-day budget maintenance, account reconciliations, travel processing, procurement coordination, and preparing standard and ad-hoc reports for sponsors. Familiarity with spreadsheets and databases is required.

Qualifications

• Minimum high school diploma or GED required.
• Two years of related administrative and/or budget experience.
• Additional education may substitute for experience per the JHU equivalency formula.

Responsibilities

• Provide day-to-day maintenance of budgets and monitor funding sources.
• Assist in developing budgets and projections with basic funding knowledge.
• Assemble budgets for grants and contracts in pre-award and monitor post-award budgets.
• Process payroll, expenditures, and vendor payments ensuring compliance.
• Prepare routine reports for sponsoring agencies using data and templates.
• Support budget monitoring systems and data presentation using software.

Skills

Accounting and Payroll Processing

Analytical Skills

Financial Analysis

Financial Software

Presentations

Process Improvement

Report Writing

Education

High school diploma or GED

Job description

We are seeking a Budget Specialist in the department of Urology. The Budget Specialist is responsible to work with the department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for a variety of accounts, e.g., general funds, grants, contracts, endowments, revenues, gift accounts.

Specific Duties & Responsibilities

• Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments.
• Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
• Assemble budgets for grants and contracts in pre-award period and monitor post award budgets based on established processes and procedures.
• Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff.
• Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
• Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions.
• Using templates, review and assess budget patterns and project expenditures.
• Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
• Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Two years of related administrative and/or budget experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Skills & Expected Level of Proficiency

• Accounting and Payroll Processing - Awareness
• Analytical Skills - Awareness
• Financial Analysis - Awareness
• Financial Software - Awareness
• Presentations - Awareness
• Process Improvement - Awareness
• Report Writing - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Budget Specialist

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.20 - $33.90 HRLY ($26.00/hour targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:00 to 4:30

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM Uro Urology

Personnel area: School of Medicine