Budget Planning Analyst

Louisville Metro Government; Kentucky; On-site; USD 55,000 - 85,000; Full time

Job summary

Louisville Metro Government is seeking a skilled Budget Analyst to plan and coordinate annual operating and capital budgets across departments. The role reports to the Office of Management and Budget and involves close collaboration with directors, management, and grants staff to ensure accurate budgeting and timely reporting.

The position requires a bachelor’s degree in accounting, business, or public administration and at least five years of relevant experience in finance or budget analysis.

Qualifications

• Bachelor’s Degree in Accounting, Business or Public Administration, Economics or related discipline.
• Five (5) years of finance, budget preparation, budget analysis or financial analysis experience.
• An equivalent combination of education, training, and experience may be substituted.
• Must provide one’s own source of transportation
• Must possess and maintain a valid state driver’s license with an acceptable driving history

Responsibilities

• Provides technical assistance and instruction to internal and external stakeholders concerning budget functionality within the financial system.
• Provides effective and timely communication in person, over the phone, and in writing to both internal and external stakeholders and partners.
• Mentors and provides expertise to other OMB staff and to agency counterparts regarding central management perspective, Mayoral policy, and local government processes.
• Analyzes budget proposals and conducts financial analysis on programs.
• Coordinates with the Grants Management division to ensure that funds are budgeted appropriately and to provide departmental assistance on program activities, goals, and funding impacts.
• Allocates, inputs, and monitors general and capital fund department budgets in the financial system.
• Communicates with Grants Management and Fiscal Coordinators concerning changes or revisions that will have a financial impact on departments to ensure consistent implementation.
• Recommends changes or revisions to ensure annual budget comparisons as cost centers evolve and are redistributed to departments.
• Assists departments in budget preparation and provides instructions concerning budget preparation, budget adjustments, cost analysis, and fiscal allocation.
• Reviews budget reports and prepares operating and capital budget summaries and submits recommendations for the approval or disapproval of funds requests.
• Identifies budget issues, reviews budget trends, and interprets budget procedures.
• Creates and modifies tables, spreadsheets, and databases.
• Compiles and analyzes data, performs research, and completes special projects while recommending solutions to financial, legislative and policy issues.
• Monitors and maintains position control report and examines budget estimates for completeness, accuracy, and conformance with procedures and regulations.
• Assists with Open Records Request responses.
• Reviews and approves Designated Fund Balance and Carryforward documents for year-end reconciliation.
• Completes special projects, performs research, prepares reports and correspondence.
• Performs related work as assigned.

Skills

Budget analysis

Financial analysis

Communication

Mentoring

Education

Bachelor's degree in accounting, business or public administration

Job description

Summary Objective

The purpose of this position is to plan and coordinate with directors and management of assigned departments to accomplish the departments’ core mission through the development of the annual operational and capital budgets, as well as the preparation of regular and special budget reports.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Provides technical assistance and instruction to internal and external stakeholders concerning budget functionality within the financial system.

• Provides effective and timely communication in person, over the phone, and in writing to both internal and external stakeholders and partners.

• Mentors and provides expertise to other OMB staff and to agency counterparts regarding central management perspective, Mayoral policy, and local government processes.

• Analyzes budget proposals and conducts financial analysis on programs.

• Coordinates with the Grants Management division to ensure that funds are budgeted appropriately and to provide departmental assistance on program activities, goals, and funding impacts.

• Allocates, inputs, and monitors general and capital fund department budgets in the financial system.

• Communicates with Grants Management and Fiscal Coordinators concerning changes or revisions that will have a financial impact on departments to ensure consistent implementation.

• Recommends changes or revisions to ensure annual budget comparisons as cost centers evolve and are redistributed to departments.

• Assists departments in budget preparation and provides instructions concerning budget preparation, budget adjustments, cost analysis, and fiscal allocation.

• Reviews budget reports and prepares operating and capital budget summaries and submits recommendations for the approval or disapproval of funds requests.

• Identifies budget issues, reviews budget trends, and interprets budget procedures.

• Creates and modifies tables, spreadsheets, and databases.

• Compiles and analyzes data, performs research, and completes special projects while recommending solutions to financial, legislative and policy issues.

• Monitors and maintains position control report and examines budget estimates for completeness, accuracy, and conformance with procedures and regulations.

• Assists with Open Records Request responses.

• Reviews and approves Designated Fund Balance and Carryforward documents for year-end reconciliation.

• Completes special projects, performs research, prepares reports and correspondence.

• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Accounting, Business or Public Administration, Economics or related discipline.

• Five (5) years of finance, budget preparation, budget analysis or financial analysis experience.

EQUIVALENCY

• An equivalent combination of education, training, and experience may be substituted.

OTHER MINIMUM REQUIREMENTS

• Must provide one’s own source of transportation

• Must possess and maintain a valid state driver’s license with an acceptable driving history

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.