Budget Manager, CCA

Seattle University; Seattle (WA); On-site; USD 87,000 - 90,000; Full time

Benefits offered by this job

Medical plans

Dental and vision insurance

Retirement benefits

Tuition benefits

Wellness program

Onsite fitness facility

Generous holiday schedule

Job summary

Seattle University is seeking a Budget Manager to partner with the Dean in developing and managing the College’s annual operating budget in line with strategic priorities. The role covers budget oversight across departments, endowed and gift funds, payroll, and faculty start-up funds, with strong reporting and reconciliation responsibilities.

Responsibilities include coordinating faculty contracts, adjunct appointments, procurement, and financial processes, plus training staff on budget

Qualifications

• Bachelor's degree in business or related field plus at least 3 years' experience.
• Ability to oversee multiple budgets, generate reports, and manage spreadsheets.
• Strong interpersonal skills and ability to interact with diverse groups effectively.
• Excellent time management and organizational skills.

Responsibilities

• Develop and submit an annual operating budget based on the college's strategic plan.
• Project faculty FTE needs based on curriculum offerings.
• Develop and maintain funding requests and new program budgets.
• Re-allocate budgets among departments and monitor expenditures.
• Provide regular budget analysis and customized reports for stakeholders.
• Oversee purchasing for departmental annual capital equipment allocations and start-up accounts.
• Coordinate payroll reconciliation and adjunct contracts; assist with onboarding.

Skills

Effective Team Collaboration

Emotionally Intelligent Communication

Ethics and Integrity

Flexibility and Innovation

Mindful Inclusion

Outcomes-Driven Orientation

Education

Bachelor's degree in business or related field

Job description

Full Time

JR100415

Months Per Year 12

Work Model Onsite

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

The Budget Manager partners with the Dean and Associate Dean to develop, manage, and monitor the College's annual operating budget in alignment with strategic priorities. This position provides financial analysis and oversight across departmental, institutional, endowed, and gift accounts; develops budget proposals and funding requests; monitors expenditures, payroll, purchasing, and faculty start-up funds; and ensures accurate financial reporting and reconciliation. The Budget Manager also coordinates faculty contracts, supplemental pay, adjunct appointments, payroll reconciliation, and other personnel-related financial processes.

Position Description

Budget Development and Administration - 65%

• Work with the Dean and Associate Dean to develop and submit an annual operating budget based on the strategic plan of the College.
• Project faculty FTE needs based on curriculum offerings.
• Develop and maintain a prioritized list of new funding requests and submit funding requests for such.
• Develop new-program budget proposals.
• Re-allocate budgets among departments.
• Review and approve expenditures, travel reimbursements and purchase requisitions for all school budgets, including salary and operating budgets, institutional, endowed funds and gift accounts.
• Provide regular analysis, monitoring, and reconciliation of budget reports as well as budget transfers and adjustments to ensure accuracy of records. Provide customized reports to various stakeholders upon request.
• Oversee purchasing for departmental annual capital equipment allocations, including developing request forms and assisting with purchases.
• Oversee and monitor new faculty start up accounts including processing purchases requests, reimbursements and bi-annual budget check-in meetings.
• Work closely with other departments on campus, including the Controller's Office, Provost's Office, and University Budget Office to resolve College budget issues.
• Represent College on select university committees such as directed.

Personnel Coordination - 25%

• Manage all aspects of the faculty contract process, including processing salary adjustments, requests for supplemental pay, summer teaching contracts and other contractual agreements.
• Reconcile monthly faculty and staff payroll report for accuracy.
• Work closely with departments and faculty services to process all adjunct letters of appointment, assist with the on boarding of all new adjunct faculty and process hiring paperwork, monitor and reconcile adjunct funds, and request reimbursement from other budgets when appropriate.
• Manage financial aspects of job postings and position descriptions for school staff, temporary employee hiring and supplemental pay postings.

Training - 10%

As needed, train staff or faculty regarding departmental budget management providing guidance regarding fiscal forms, policies, procedures and generally accepted accounting principles, affecting sound fiscal management practices and accountability. Provide back up for departmental budgets when Administrative Assistant positions are vacant.

Qualifications

• Bachelor's degree in business or related field plus at least 3 years' experience in a relevant role, OR an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Must have the capability to oversee multiple budgets, generate spreadsheets, records and reports preparation, and word-processing experience.
• Must have excellent interpersonal skills and the ability to interact with diverse individuals and groups effectively.
• Need strong oral presentation skills and ability to produce complex reports with clarity for diverse audiences.
• Ability to maintain strict confidentiality.
• Must have excellent time management and organizational skills to complete multiple tasks concurrently and meet deadlines.

All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.

Compensation At a Glance

$87,000 - $90,000

Benefits At a Glance

• Choose from three different medical plans, a dental, and vision insurance programs.
• Protect your income with life, short & long-term disability coverage.
• Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
• You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3-6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.

Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.

All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university's discretion.