Budget Manager

Duke Careers; Durham (NC); Híbrido; USD 64 000 - 110 000; Tempo integral

Resumo da oferta

Duke University is seeking a Budget Manager to oversee financial operations across assigned units in the Provost Area Management Center. The role drives budget development, variance analysis, and strategic financial planning in a fast-paced academic environment.

Reporting to the Director, you will guide unit finance leads, ensure policy compliance, and provide expert analysis for senior leadership. A Bachelor's in a relevant field and strong Excel/ERP skills are required.

Qualificações

• Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field.
• CPA is desirable.
• Three (3) years of experience in financial management, cost accounting or related field.
• Equivalent combination of education and/or experience accepted.

Responsabilidades

• Instruct unit finance leads on complex financial analysis and budget preparation.
• Oversee budget processes: annual budget, projections, outyear plans, and capital planning.
• Monitor performance against plans and advise senior leadership.
• Review financial transactions for compliance with policies and donor intent.
• Provide project management for programs and ensure timely deliverables.
• Prepare variance analyses and support long-term transparency.
• Contract Review: read/assess contracts; negotiate with vendors.
• Perform additional departmental duties as assigned.

Conhecimentos

Budget development

Account reconciliation

Variance analysis

Internal controls

Excel pivots

SAP R/3

Buy@Duke

Concur

SBP/PBF budget system

Multitasking

Organizational skills

Communication skills

Confidentiality

Formação académica

Bachelor's degree in Accounting/Finance/Economics/Business Administration

CPA desirable

Ferramentas

SAP R/3

Buy@Duke

Concur

SBP/PBF budget system

Descrição da oferta de emprego

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Work Arrangement: Hybrid (On-Site and Remote mix)

Requisition Number: 276914

Regular or Temporary: Regular

Location: Durham, NC, US, 27710

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Help drive financial success by managing budgets, financial reporting, and fiscal operations that support key academic programs and initiatives.

Be You.

The Budget Manager provides financial oversight and management of units as assigned and their associated budget and financial reporting (BFR) codes. Reporting to the Director, this position is an integral team member in the Provost Area Management Center Business Services team.

This position requires a detail-oriented team player who thrives in a fast-paced, deadline-oriented environment and has exceptional organizational and communication skills; someone who is able to manage multiple priorities, innovate and adapt as the portfolio evolves, and communicate effectively with faculty and staff in a high-functioning environment.

Work Arrangement

Hybrid (Schedule will be determined by the department).

DEPARTMENTAL PREFRENCES

• Experience in higher education or a university financial environment.
• Familiarity with Duke University financial systems and policies.
• Experience with international financial transactions, foreign currency, and study-abroad or other globally distributed program operations.
• Experience with contract review and vendor negotiation.
• Experience with HR and payroll processing for seasonal or temporary staff.

MINIMUM QUALIFICATIONS

Education

Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field.

CPA is desirable.

Experience

Work requires three (3) years of experience in financial management, cost accounting or a field directly related to specialized area of assignment.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Be Bold.

Skills

• Knowledge of budget development, account reconciliation, variance analysis, and internal controls.
• Advanced proficiency in Microsoft Excel, including pivot tables and multi-program tracking files.
• Working knowledge of financial and procurement systems (for example, SAP R/3, Buy@Duke, Concur, and the SBP/PBF budget system).
• Ability to manage multiple concurrent priorities in a fast-paced, deadline-oriented environment with accuracy and attention to detail.
• Exceptional organizational and communication skills, with the ability to advise faculty program directors and seasonal staff on financial policy and process.
• Discretion and sound judgment in handling confidential financial and personnel information.

Core Competencies

• Attention to detail and accuracy.
• Analytical, budgeting, and reconciliation skills.
• Sound judgment; independent decision-making and policy interpretation.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality.
• Time management, project management, and follow-through.
• Adaptability as the program portfolio evolves.

Duties and Responsibilities

Budget and Finance (55%)

• Instruct unit finance leads and business managers on complex financial analysis and budget preparation.
  • Budget processes include the annual budget, fall and spring projections, outyear plans, and capital planning.
  • Track and monitor performance against plans throughout the year.
  • In addition, interact with senior academic and administrative officers to advise and assist with the development and preparation of budget materials.
    • Compile, analyze, and summarize financial information for annual budget presentations to Provost office senior leadership and participate in the meetings, guiding conversations.
• Provide instruction and guidance to multiple units within the management center on adherence to University and Provost financial policies and procedures, as well as budget compliance.
  • Work with units to review monthly analysis of financial performance, including variance-to-budget explanations, overdrafts, expense controls, and financial trends.
• Monitor, verify, analyze, and reconcile expenditures of budgeted funds as appropriate.
  • Work to resolve potential problems or concerns while communicating issues to the appropriate program director and escalating when appropriate.
• Oversee monthly reconciliation of expenditures across all programs and operating codes and maintain all financial records.
• Provide project management for each program: determine scope, establish timelines, secure needed resources, and ensure deliverables are completed before final deadlines.
• Prepare detailed variance analyses with clear documentation to support long-term financial transparency and decision-making; variance reports are run and tracked monthly.
• Review all financial transactions for assigned units to ensure compliance with university guidelines, donor intent, and overall good stewardship of funds.
  • Ensure funds are available and transferred. Identify issues and work to resolve any financial items, processing correcting entries and escalating any concerns to the Director.
• Approve all expenditures made against fund codes for the assigned portfolio.
  • Manage travel reimbursements, miscellaneous reimbursements, AP check requests, wire transfers, cash advances, purchase orders, supplemental payments and related transactions are submitted with appropriate documentation.

Contract Review (10%)

• Read, review, and provide assessments of the assigned contracts to the Director.
• Work directly with program staff to ensure that contracts are executed in a timely manner.
• When needed, negotiate with vendors on legal and insurance issues in contracts.
• Where contract issues are intractable, clearly document issues and risks to stakeholders.

Other Duties as Assigned (10%)

• Perform additional responsibilities as assigned to support departmental operations.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Choose Duke.

Bring your budgeting, analysis, and financial management skills to a role where you can make a meaningful impact.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $63,948.00 to USD $109,786.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goesbeyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender,gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built oncollaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke aspires to create a community built oncollaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.