Budget & Grants Operations Manager

City of New York; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

The New York City Mayor’s Office is seeking a Budget Operations Manager to support ENDGBV programs, focusing on budget tracking, reporting, and financial reconciliation. The role emphasizes organization, accuracy, and collaboration with multiple city agencies.

Ideal candidates will have strong Excel skills, experience with Passport and FMS, and a track record of managing budgets and expenditures for grant-funded initiatives in a fast-paced environment.

Qualifications

• Bachelor’s degree in finance required.
• 3+ years of experience.
• Advanced proficiency in Microsoft Excel including PivotTables, VLOOKUP/XLOOKUP, complex formulas, and efficient spreadsheets.
• Experience using Passport, FMS 2 and FMS 3.

Responsibilities

• ENDGBV Budget Modification Requests: review budgets in FMS, prepare and reconcile modifications.
• Weekly and Monthly FMS Reporting: run, save, and report weekly and monthly data.
• Purchase Order (PO) Tracking and Management: maintain PO system, review active POs, expirations and renewals.
• Expenditure Reconciliation: collect and reconcile expenditure data from PASSPort, FJCs, and the DCAS tracker.
• Financial Analysis, Data Management, and Ad-Hoc Projects: support analysis, dashboards, and audits.

Skills

Advanced Excel

PivotTables

VLOOKUP/XLOOKUP

Education

Bachelor’s degree in finance

Tools

Passport

FMS 2

FMS 3

Job description

The New York City Mayor’s Office is seeking a Budget Operations Manager to support ENDGBV programs, focusing on budget tracking, reporting, and financial reconciliation. The role emphasizes organization, accuracy, and collaboration with multiple city agencies.

Ideal candidates will have strong Excel skills, experience with Passport and FMS, and a track record of managing budgets and expenditures for grant-funded initiatives in a fast-paced environment.