Budget Coordinator

Pro Staff; West Haven (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Pro Staff is seeking a Budget Coordinator to support budgeting, forecasting, financial reporting, and budget administration. You will collaborate with department leaders to develop annual budgets and multi-year plans, monitor performance, and provide analyses to inform decisions.

The ideal candidate is analytical, organized, and able to manage multiple priorities in a deadline-driven environment. A Bachelor's degree and 3–5 years of related experience are required.

Qualifications

• Bachelor's degree in Accounting, Finance, Business or related field.
• Approximately 3–5 years of accounting, budgeting or financial analysis experience.
• Strong budgeting, reporting and accounting principles are required.
• Proficiency with Microsoft Excel or equivalent spreadsheet tools.

Responsibilities

• Assist with annual operating budget and multi-year financial plan preparation.
• Distribute budget materials, collect submissions, and consolidate budget packages.
• Maintain budgets and approved adjustments in the accounting system.
• Monitor monthly results and compare to budgets; identify variances.
• Prepare budget transfer requests and supporting analyses for management.

Skills

Budgeting

Forecasting

Financial analysis

Accounting principles

Communication

Education

Bachelor's degree in Accounting, Finance, Business

Tools

Excel

Accounting software

Job description

Budget Coordinator

Position Overview

We are seeking an experienced Budget Coordinator to support budgeting, forecasting, financial reporting, and budget administration. This position will work closely with department leaders and internal stakeholders to develop annual budgets and multi-year financial plans, monitor financial performance, and provide analysis to support sound financial decision‑making.

The ideal candidate is highly analytical, organized, detail-oriented, and comfortable managing multiple priorities in a deadline-driven environment.

Key Responsibilities

• Assist with the preparation and coordination of the annual operating budget and multi-year financial plan.
• Distribute budget materials and requests, collect submissions, and compile information into a consolidated budget package.
• Maintain annual budgets and approved budget adjustments within the organization's accounting system.
• Monitor monthly financial results and compare actual spending against approved budgets.
• Work with department leaders to identify budget variances and recommend appropriate adjustments or transfers.
• Prepare budget transfer requests and supporting analyses for management approval.
• Analyze spending related to capital projects and prepare recurring financial reports.
• Develop and maintain budget forecasting and projection models to identify potential surpluses, deficits, and other financial trends.
• Prepare year-end financial reports and recurring regulatory or governmental reports, as applicable.
• Prepare journal entries and supporting documentation for review and approval.
• Provide schedules, analyses, and supporting documentation to external auditors during annual audits.
• Support special projects and other financial initiatives as assigned.
• Provide backup support for other Finance Department functions as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Approximately 3–5 years of progressively responsible accounting, budgeting, or financial analysis experience.
• Strong understanding of budgeting, financial reporting, and accounting principles.
• Strong proficiency with Microsoft Excel or comparable spreadsheet applications.
• Experience working with accounting or financial management systems preferred.

Knowledge, Skills & Abilities

• Strong analytical and problem‑solving skills with the ability to interpret financial information and identify trends or variances.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects, deadlines, and competing priorities effectively.
• Strong written and verbal communication skills.
• Ability to work collaboratively with leaders, department representatives, auditors, and other stakeholders.
• Ability to exercise sound judgment and maintain confidentiality when handling financial information.
• Strong organizational skills and the ability to work independently with appropriate direction.

Work Environment

This is primarily an office‑based position involving regular computer use, financial analysis, reporting, meetings, and collaboration with internal stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Additional Information

The responsibilities described above represent the general scope of the position and are not intended to be an exhaustive list of all duties. Responsibilities may evolve based on organizational needs.

This job description does not constitute an employment agreement and may be modified as business needs and position requirements change.