Budget and Finance Specialist II

Iowa State University; Ames (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

Iowa State University is seeking a Budget and Finance Specialist II to support the financial operations and budget needs of assigned departments and college units. The successful candidate will provide excellent customer service, stay organized, and manage competing priorities.

They will produce accurate, timely financial reports, respond promptly to enquiries, pay close attention to detail, and maintain audit readiness.

Qualifications

• Bachelor’s degree and 2 years of related experience.
• Experience in managing departmental budgets and financial operations.
• Able to produce timely financial reports and respond to inquiries.

Responsibilities

• Manage and monitor departmental budgets and expenditure.
• Review and approve financial transactions for policy compliance.
• Investigate irregular transactions and support year-end financial closing.
• Coordinate financial activities related to vendor payments, contracts, grants, and foundation accounts.
• Process student hiring, separations, and tuition award approvals.
• Maintain accurate financial documentation and records.
• Prepare and present timely, accurate budget and financial reports to department leadership.
• Monitor grant balances and review purchasing card transactions.
• Ensure compliance with university financial policies and procedures.
• Coordinate financial activities across departments.
• Review audit reports and communicate policy updates.
• Improve financial processes and procedures.
• Provide financial training and guidance to faculty, staff, and students.
• Develop and communicate financial policies and instructional materials.

Skills

Budget management

Financial reporting

Policy compliance

Communication & training

Customer service

Education

Bachelor's degree

Job description

Required Minimum Qualifications

Bachelor’s degree and 2 years of related experience

Position Title

Budget and Finance Specialist II

Job Group

Professional & Scientific

Required Minimum Qualifications

Bachelor’s degree and 2 years of related experience

Job Description

The Ivy College of Business is hiring a Budget and Finance Specialist II to support the financial operations and budget needs of assigned departments and college units. The successful candidate will provide excellent customer service, stay organized, and manage competing priorities. They will produce accurate, timely financial reports, respond promptly to enquiries, pay close attention to detail, and maintain audit readiness. They will also proactively share updates and follow up on outstanding requests to keep internal partners informed.

Examples Of Duties

• Manage and monitor departmental budgets and expenditure.
• Review and approve financial transactions for policy compliance.
• Investigate irregular transactions and support year-end financial closing.
• Coordinate financial activities related to vendor payments, contracts, grants, and foundation accounts.
• Process student hiring, separations, and tuition award approvals.
• Maintain accurate financial documentation and records.
• Prepare and present timely, accurate budget and financial reports to department leadership.
• Monitor grant balances and review purchasing card transactions.
• Ensure compliance with university financial policies and procedures.
• Coordinate financial activities across departments.
• Review audit reports and communicate policy updates.
• Improve financial processes and procedures.
• Provide financial training and guidance to faculty, staff, and students.
• Develop and communicate financial policies and instructional materials.

Preferred Qualifications

• Bachelor’s degree in finance, accounting, or a related field.
• Experience managing departmental budgets, monitoring expenditure, and preparing financial reports.
• Knowledge of financial policies, procedures, internal controls, and compliance requirements.
• Ability to interpret and communicate financial information while providing guidance, training, and support to faculty, staff, and leadership.

This is an onsite position located in Ames, IA.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Why Choose Iowa State University?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type

Regular

Number Of Months Employed Per Year

12 Month Work Period

Time Type

Full time

Pay Grade

PS808

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. [phone], email [e-mail].

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.