Budget Analyst

Cityofnewyork; New York (NY); Hybride; USD 65 000 - 95 000; Plein temps

Résumé du poste

The Campaign Finance Board, based at 100 Church Street in Lower Manhattan with a hybrid work schedule, seeks a Budget Analyst to develop, monitor, and reconcile the agency budget, including the matching funds program. The role involves fiscal analysis, forecasting, and funding reviews for procurement and personnel actions.

Responsibilities include preparing annual budgets, reconciling plans, generating reports, and advising staff on funding priorities to ensure accountability and transparency in

Qualifications

• Develop and monitor the agency's annual budget, including the matching funds.
• Reconcile quarterly spending plans and budgets across cycles.
• Execute budget changes in FMS3 and reconcile by code.
• Prepare analyses on budget expenditures and surplus needs.
• Track programmatic and admin spending; advise staff on funding.
• Generate ad hoc reports with Info Advantage.
• Maintain PS tracker and coordinate vacancies.
• Review OTPS approvals and manage encumbrance tracking.
• Review COFs and PRFs for funding availability.
• Monitor contract spending and voucher approvals.
• Participate in Financial Dashboard reviews and SOP drafting.

Responsabilités

• Assist in the development, monitoring, and reconciliation of the CFB's agency budget, including the matching funds program.
• Prepare and analyze financial dashboards and quarterly reports for leadership.
• Support procurement and personnel actions with accurate budgetary oversight.
• Maintain documentation and processes for budget governance and control.

Connaissances

Financial analysis

Budget planning

Forecasting

Stakeholder communication

Data analysis

Outils

FMS3

Info Advantage

CHRMS

Procurement systems

Description du poste

ABOUT THE CAMPAIGN FINANCE BOARD

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters' doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

ABOUT THE UNIT

Operations & Finance Division

The Operations and Finance division is responsible for the financial, procurement, administrative, and facilities services that support agency-wide operations. The Operations and Finance division consists of the following units: (1) Support & Logistics, (2) Procurement and Contract Management, (3) Fiscal Services Administration, and (4) Budget & Operations.

Budget & Operations Department

Budget & Operations supports the Operations & Finance division by assisting with budget preparation, coordinating cross-unit activities, and developing reports, forms, and policy documents. The unit provides staff training on financial and internal platforms, conducts financial analysis, and ensures proper documentation for procurement. They also prepare presentations for executive leadership and offer administrative support across CFB units.

JOB DESCRIPTION

The Budget Analyst supports the development, monitoring, and reconciliation of the CFB's agency budget, including the matching funds program, and provides fiscal analysis, forecasting, and funding review for procurement and personnel actions. This position is based at 100 Church Street in Lower Manhattan and operates on a hybrid schedule. Responsibilities include, but are not limited to:

• - Assist in the development and submission of the CFB's annual budget, including the matching funds program.
• - Reconcile quarterly spending plans and OMB's year-to-year and plan-to-plan budgets (Adopted, November, January, Executive).
• - Perform FMS3 Financial Plan changes as requested by OMB, and reconcile budget modifications by budget code and object code.
• - Estimate budget expenditures and prepare analyses that contribute to the agency-wide surplus/needs analysis.
• - Review and track programmatic and administrative spending, and provide program staff with technical assistance on funding and budgeting.
• - Run FMS3/Info Advantage reports and create ad hoc reports to help stakeholders make informed decisions.
• - Maintain the Personal Services (PS) tracker, using CHRMS reports to keep vacancies, new hires, titles, and position numbers current, and assist with IPAR identification for unit vacancies.
• - Review and track OTPS approvals for services and goods, and manage the encumbrance tracker in coordination with Financial Services and Procurement.
• - Review Certificates of Funds (COFs), encumbrance requests, and Purchase Request Forms (PRFs) for funding availability and contract authority against the original FY budget request, and maintain the PRF tracker against FMS actuals.
• - Monitor contract spending against budget and track direct service contract status.
• - Review invoices for supporting documentation and provide FMS Level 3 voucher approval.
• - Participate in quarterly Aged Open Report reviews and support quarterly Financial Dashboard meetings with senior staff.
• - Assist with drafting standard operating procedures and internal processes.
• - Assist Operations and Finance staff with special projects.

MOST ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

- Knowledge refers to the body of factual or procedural information that can be applied like knowledge and understanding of federal, state, a