Budget & Administrative Manager

Pacific Lutheran University; Tacoma (WA); On-site; USD 43,000 - 46,000; Full time

Benefits offered by this job

Tuition remission

Retirement plan

Medical insurance

Dental insurance

Paid vacation and sick leave

Major holidays off

Job summary

Pacific Lutheran University is seeking a Budget and Administrative Manager to support operations and budgets within the College of Professional Studies, primarily for SMTD and PPD. The role reports to the College Dean and supports faculty and staff with contract preparation and payroll processing.

The position requires strong communication, organizational skills, and proficiency in Microsoft Office and Google Workspace. Full-time work schedule is Monday–Friday, 8am–5pm in Tacoma, WA.

Qualifications

• Two years of job-related office experience required.
• Experience in budget planning and analysis and event management preferred.
• High school diploma or GED required.

Responsibilities

• Assist with annual budget development for SMTD and PPD.
• Supervise purchase transactions, income, and internal bookkeeping in SMTD and PPD.
• Maintain shadow budgets for SMTD and PPD areas.

Skills

Budget management

Communication

Office administration

Budget reporting

Multitasking

Microsoft Office

Google Workspace

Education

High school diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Hiring Range: $20.75-$22.31 per hour, plus excellent benefits.

Location

Tacoma, WA 98447.

Department:

Department: College of Professional Studies

Posting Date:

Posting Date: 08/21/2026

Closing Date

Closing Date When a sufficient number of qualified applicants have been identified.

Work Schedule:

Full-time, Monday-Friday, 8am-5pm

General Description:

The Budget and Administrative Manager provides multifaceted support for operations and budgets within the College of Professional Studies, with the main functions being primarily in the School of Music, Theatre & Dance ( SMTD ) and Partnerships and Professional Development ( PPD ) in the School of Education. This position establishes and maintains a professional presence on campus and in the extended community. Reports to the College Dean, with dotted lines to the Associate Dean of the School of Music, Theatre & Dance and Executive Director of Education Leadership Programs.

Essential Functions and Responsibilities:

• Assist the Associate Dean ( SMTD ) and Executive Director of Educational Leadership Programs with the development of the annual budgets.
• Supervise the processing of all purchase transactions, income, and maintenance of internal bookkeeping systems in SMTD and PPD . Reconcile expenses and purchase card transactions.
• Maintain shadow budgets for all areas in SMTD and PPD .
• Produce income, expense, and statistical reports as requested by the College Dean, Associate Dean, or Executive Director.
• Assist with operations management in SMTD and PPD .
• Serve as accounts payable and accounts receivable liaison with the Business Office and Provost Office.
• Support the SMTD contingent faculty & PPD instructors, including the preparation and distribution of contracts and payroll preparation.
• Assist with the development of budgets for new PPD programs.
• Collaborate with staff in the operation of ticket pre-sales, including annual Christmas concert sales.
• Prepare deposits and track SMTD ticket sales, fees, income, and related taxes and fees.
• Serve as a representative on special projects and cross-functional campus committees.
• Interpret and implement policies and procedures.
• Research and propose appropriate policy and procedure revisions and produce reports.
• Provide administrative support as needed by faculty and staff, including assistance with the development and tracking of performance and outreach project budgets.
• Hire, supervise, and train SMTD student office assistants. Assist faculty members with the student hiring process as needed and review and approve monthly time sheets.
• Manage unit score and music performance recording libraries.
• Manage databases for SMTD projects (Christmas concerts, faculty-sponsored music workshops, festivals, and honor ensembles).
• Assist with the coordination of facility and equipment needs, maintenance, and repair.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent communication (written and verbal) and interpersonal skills.
• Ability to use initiative and independent judgment in non-routine matters.
• Knowledge of and commitment to diversity, equity, and inclusion.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Ability to employ a professional and cooperative work ethic.
• Full technical proficiency with Microsoft Office Suite, Google Workspace for Education, email, and the internet.
• Ability to adapt to changing environments.
• Ability to work in a fast-paced office environment involving many competing tasks.
• Ability to maintain confidentiality and interact with students, staff, administration, faculty, parents and community members in an effective and appropriate manner.

Required Qualifications:

• Two years of job-related office experience. Education may substitute for some experience.
• Experience in budget planning and analysis, event management, and/or office management.
• High school diploma or GED .
• Finalist applicants must satisfactorily complete a pre-employment background check.

Preferred Qualifications:

• Work experience in a university setting.
• Experience with, appreciation for, and an understanding of the arts and education.

Work Conditions:

Physical Requirements:

Special Instructions to Applicants:

Other Information:

PLU is a small, private university where caring means more than kindness and consideration - it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.

PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year’s break), additional flexible time off, and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501©(3) tax-exempt organization. For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at 253-535-7185 or [e-mail].

Supplemental Questions

• * Do you have a High School Diploma or GED?
  • Yes
  • No
• * Are you 18 years of age or older?
  • Yes
  • No
• * Are you legally eligible to work in the United States on your hire date AND legally authorized to work in the United States for Pacific Lutheran University without sponsorship now and indefinitely into the future?
  • Yes
  • No

12180 Park Ave. S

Tacoma, WA 98447

[phone]

www.plu.edu