BSN Clinical Programs Administrative Assistant

Stanbridge University; Irvine (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Stanbridge University is seeking an Administrative Assistant for the BSN Clinical Programs to provide comprehensive administrative support for clinical education operations.

The role focuses on coordinating student compliance documentation, maintaining confidential records, and assisting with clinical placement administration while ensuring compliance with accreditation, regulatory, and partner requirements.

Qualifications

• Experience coordinating student compliance documentation and records.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills and attention to detail.

Responsibilities

• Review, organize, verify, and maintain student compliance documentation (health records, immunizations, CPR, licensure verification, background checks, drug screenings).
• Monitor deadlines and communicate outstanding requirements professionally and timely.
• Maintain confidential student records with exceptional attention to detail.

Skills

Administrative support

Documentation management

Communication

Job description

The BSN Clinical Programs Administrative Assistant provides comprehensive administrative support for Stanbridge University’s Bachelor of Science in Nursing (BSN) program. This position plays a vital role in supporting clinical education operations by coordinating student compliance documentation, maintaining confidential student records, assisting with clinical placement administration, supporting faculty and students, and ensuring administrative processes comply with university, accreditation, regulatory, and clinical partner requirements.

This is a compliance-driven administrative position where success is measured by exceptional accuracy, organization, timely follow-up, and the ability to effectively manage multiple time-sensitive priorities within a highly regulated healthcare education environment.

The successful candidate is highly organized, detail-oriented, proactive, and committed to operational excellence. They serve as a professional liaison between students, faculty, healthcare organizations, vendors, and university leadership while delivering exceptional customer service and maintaining the highest standards of professionalism and confidentiality.

Experience supporting nursing education, healthcare administration, clinical education, healthcare credentialing, compliance, or higher education operations is highly desirable.

Essential Duties & Responsibilities

Clinical Compliance & Student Records

• Review, organize, verify, and maintain student compliance documentation, including health records, immunizations, CPR certifications, licensure verification, background checks, drug screenings, and other required clinical documentation.
• Monitor student compliance deadlines and proactively communicate outstanding requirements in a professional and timely manner.
• Maintain confidential student records with exceptional attention to