Bronx Research Operations Lead

Einstein; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

Einstein in the Bronx MWCCS site seeks a Senior Research Coordinator to oversee daily research operations and supervise nine staff. You will ensure protocol adherence, data integrity, and participant engagement, coordinating with investigators and regulatory teams.

The role includes IRB submissions, staff development, recruitment, retention strategies, and cross-team collaboration to maintain high-quality study documentation and regulatory compliance.

Qualifications

• Bachelor's degree in a health-related field, biological sciences, public health, psychology, or related discipline.
• Five years of progressively responsible clinical or human subjects research experience, including experience coordinating research protocols and study operations.
• Prior experience supervising, training, or providing functional oversight to research personnel.
• Demonstrated knowledge of IRB requirements, human subjects protection, research protocols, and regulatory compliance.
• Experience with participant recruitment, cohort retention, quality assurance, and research data management.
• Strong organizational, analytical, interpersonal, and communication skills.
• Ability to independently prioritize assignments, evaluate operational concerns, and recommend appropriate solutions.
• Proficiency with research databases, electronic data collection systems, and Microsoft Office applications.

Responsibilities

• Oversee and coordinate daily research activities at the Bronx MWCCS site, ensuring adherence to approved study protocols, institutional policies, and established operating procedures.
• Coordinate research activities among investigators, study coordinators, laboratory personnel, data management staff, and other research collaborators to ensure efficient study operations.
• Monitor study operations, identify procedural deficiencies and operational challenges, and recommend improvements to enhance research efficiency, participant retention, and protocol compliance.
• Coordinate implementation of approved operational improvements and standardized procedures, ensuring consistency across research activities.
• Organize and conduct staff meetings, training sessions, and operational planning activities in collaboration with the Project Director.
• Conduct research visits and perform study-related activities as needed to support research operations.
• Directly supervise nine research staff members, including coordinating work assignments, monitoring productivity, evaluating performance, and providing ongoing guidance and feedback.
• Oversee onboarding, orientation, and training of research personnel to ensure understanding of study protocols, institutional requirements, and standardized research procedures.
• Develop and conduct periodic skills assessments and competency training to ensure staff proficiency in study procedures and data collection methods.
• Monitor staff certifications and required training to ensure compliance with institutional and research program requirements.
• Participate in recruitment and selection activities, including reviewing resumes, interviewing candidates, and providing recommendations to the Project Director regarding staffing needs.
• Identify staff performance concerns, recommend corrective measures, and support implementation of approved performance improvement initiatives.
• Coordinate and oversee Institutional Review Board (IRB) submissions, amendments, renewals, and other regulatory documentation through Einstein and/or BRANY.
• Monitor compliance with approved research protocols, informed consent requirements, participant confidentiality standards, and applicable institutional and regulatory requirements.
• Conduct regular quality assurance reviews of research activities, staff adherence to study procedures, and completeness and accuracy of study documentation.
• Identify protocol deviations, documentation discrepancies, and compliance concerns; recommend corrective actions and coordinate implementation of approved improvements.
• Assist in preparing for internal and external study monitoring visits, regulatory reviews, and audits, as applicable.
• Maintain accurate and organized regulatory records and ensure timely completion of required study documentation.
• Oversee participant recruitment, scheduling, tracking, and follow-up activities to support established study enrollment and retention goals.
• Monitor cohort retention rates, identify trends and barriers affecting continued participation, and recommend strategies to improve participant engagement and retention.
• Coordinate implementation of approved participant retention initiatives and evaluate their effectiveness.
• Collaborate with the Study Coordinator in overseeing and managing activities of the Bronx site Community Advisory Board.
• Assist with the development and distribution of quarterly participant newsletters and other study-related communications.
• Maintain effective working relationships with study participants, community representatives, and research collaborators to support long-term study participation.
• Oversee adherence to data collection and documentation procedures to ensure accuracy, completeness, and consistency of research information.
• Conduct quality assurance reviews of study data and coordinate with data management personnel to identify and resolve discrepancies.
• Monitor research activity metrics, including participant recruitment, retention, protocol compliance, and staff performance.
• Prepare and provide regular operational reports and study updates to the Project Director and research investigators.
• Assist with preparation of annual reports, study progress summaries, and other research documentation as required.
• Collaborate with the Project Director and investigators in reviewing research procedures and recommending modifications to improve operational effectiveness.
• Assist with the development, review, and implementation of standard operating procedures, training materials, and study-related documentation.
• Participate in research team meetings and collaborate with faculty, laboratory personnel, and other research staff to address operational issues.
• Support study-related presentations, reports, and other research activities as assigned.
• Perform other related duties as assigned.

Skills

Organizational skills

Analytical skills

Interpersonal communication

Regulatory compliance knowledge

Education

Bachelor's degree in health-related field or related discipline

Tools

Research databases

Electronic data collection systems

Microsoft Office

Job description

Einstein in the Bronx MWCCS site seeks a Senior Research Coordinator to oversee daily research operations and supervise nine staff. You will ensure protocol adherence, data integrity, and participant engagement, coordinating with investigators and regulatory teams.

The role includes IRB submissions, staff development, recruitment, retention strategies, and cross-team collaboration to maintain high-quality study documentation and regulatory compliance.