Brokerage Coordinator

Transwestern; Breezy Knoll Estates (MD); On-site; USD 70,000 - 85,000; Full time

Job summary

Transwestern is seeking a Brokerage Coordinator to provide marketing, research and administrative support to the brokerage team in Phoenix, AZ. The role emphasizes pre-sales marketing, data handling, and transaction support within a fast-paced environment.

The position requires 1–3 years of CRE admin experience, a business-related degree, and proficiency in MS Office, CRM tools, InDesign, and Photoshop for brochure creation and branding. Salary ranges from $70,000 to $85,000.

Qualifications

• Bachelor’s degree in business, economics, real estate, or related field preferred.
• 1–3 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
• Excellent writing and oral communication skills to represent the company.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into deliverables.
• Must be able to work independently and manage workloads in a fast-paced environment.

Responsibilities

• Assist brokerage team with marketing and PR strategy and social media.
• Prepare proposals and presentation decks with charts and tables.
• Support selling, leasing and marketing efforts for the team.
• Review client requests and approve materials for distribution.
• Develop business intelligence and market reports.
• Provide lease reviews and basic financial analysis.
• Coordinate projects from start to finish.
• Handle data requests and research for broker/client needs.
• Arrange client gifts and marketing materials.
• Assist with market surveys and space comparisons.

Skills

Administrative experience

Organizational skills

Attention to detail

Writing skills

Oral communication

Independent work

Customer service

Education

Bachelor's degree in business or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

CRM/Database Management

Adobe InDesign

Adobe Photoshop

Adobe Acrobat

Teams

Outlook

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed‑use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200‑strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

The Brokerage Coordinator position will be responsible for providing marketing, research and administrative support to the brokerage team as assigned, team members subject to change at any time, with or without notice. Overarching responsibilities include performing all aspects of supporting the team with pre‑sales marketing, research and transaction processing, while supporting the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company’s objectives.

It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

• Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.
• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
• Assist in developing new business and with selling, leasing, and marketing for the team.
• Respond to all internal and external client requests for data and information. Review internal and external collateral materials, proofreads content, ensures appropriate branding, and approves materials for final distribution.
• Develop and catalog business intelligence for brokerage teams.
• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.
• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Coordinate projects from primary stages through completion.
• Coordinate the handling of broker requests for data and research information.
• Order and distribute client gifts, correspondence as assigned.
• Assist brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables as assigned.
• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Complete travel arrangements for team members.
• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Maintain professional, positive, and proactive performance at all times.
• Assist other Brokerage and Marketing Coordinators as available as needed.
• Other duties and assignments as requested.

POSITION REQUIREMENTS:

• A bachelor’s degree in business, economics, real estate, or related field preferred.
• A minimum of 1-3 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain the Company’s image.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Strong attention to detail - excellent proofreading and editing skills.
• Must be able to work independently and with minimal supervision.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high‑quality work in a fast‑paced environment.
• Ability to maintain discretion regarding personnel and industry‑related matters.
• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

Salary Range: $70,000 - $85,000

LOCATION:

Phoenix, AZ

ABOUT US:

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard‑working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com.

All candidates selected for an offer of employment are subject to pre‑employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.