Breast Care Center Office Assistant - PRN/Registry

Advocate Health; Barrington (IL); On-site; USD 22,000 - 30,000; Part time

Job summary

Advocate Good Shepherd Hospital’s Breast Care Center in Barrington, IL seeks an Office Assistant to support patient care coordination and outpatient workflows. This PRN/Registry role focuses on administrative duties, imaging coordination, and documentation management in a fast-paced environment.

Responsibilities include processing reports, coordinating imaging, handling correspondence, and maintaining patient confidentiality while assisting radiology staff to ensure timely patient flow.

Qualifications

• High School diploma or equivalent.
• 2–3 years of healthcare admin experience.
• Knowledge of medical terminology preferred.
• Experience in Breast Center, Radiology, or outpatient setting preferred.

Responsibilities

• Coordinate administrative tasks and reporting for the Breast Care Center.
• Support imaging workflows and film preparation for digitizing.
• Facilitate patient flow and assist physicians and teammates as needed.
• Manage orders, communications, and documentation with confidentiality.
• Utilize Lawson, Allegra/Penrad, RadNet and related systems.

Skills

Communication

Typing 50-60 WPM

Organizational skills

Multitasking

Attention to detail

Education

High School diploma or equivalent

2-3 years healthcare admin experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Databases

Fax machine

Job description

Breast Care Center Office Assistant

Advocate Good Shepherd Hospital | Breast Care Center | Barrington, IL

Why Advocate Health

When you join Advocate Health, you are joining one of the nation’s largest nonprofit health systems, serving communities across Illinois and Wisconsin with a strong commitment to equity, excellence, and whole-person care.

At Advocate Health, we are redefining how, when, and where care is delivered—bringing human kindness to every step of the health journey. Guided by our Purpose, "From discovery to everyday moments, we’re redefining care‑for you, for us, for all," we are committed to creating a workplace where all teammates feel supported and empowered to grow.

Schedule Details

• Position Type: PRN / Registry
• Department Hours: Monday – Friday
• Shift: Day shift, 8 hours
• Coverage Needs: Supporting high-volume periods and staff vacations
• Training: Minimum 3 days/week for approximately one month

Required Qualifications

• High School diploma or equivalent
• 2–3 years of experience, preferably in a healthcare environment

Preferred Qualifications

• Knowledge of medical terminology
• Experience in a Breast Center, Radiology, or outpatient setting preferred

Knowledge, Skills & Abilities

• Strong verbal and written communication skills
• Typing proficiency of 50–60 WPM preferred
• Computer literate with experience using:
  • Microsoft Excel, Word, and PowerPoint
  • Multiple databases and software systems
  • Fax machine operation
• Strong organizational skills and attention to detail
• Ability to work effectively in a fast-paced environment

What You Will Do

As a key member of the Breast Care Center team, you will help ensure timely coordination of patient care and department operations through administrative and workflow support.

Administrative & Reporting Support

• Process Penrad letters and reports accurately and in a timely manner
• Auto-commit Penrad reports throughout the day
• Print, verify, and distribute patient and physician correspondence
• Maintain strict patient confidentiality
• File and organize reports and documentation
• Fax reports to non-staff physicians

Imaging & Workflow Coordination

• Support timely reading of mammography exams
• Assist with preparation and organization of films for digitizing
• Coordinate retrieval and return of outside films and update logs
• Arrange imaging and requisitions per radiologist direction

Patient Flow & Department Operations

• Answer phones professionally according to Advocate standards
• Facilitate patient flow within the Breast Care Center
• Assist physicians and teammates as needed
• Distribute incoming mail and correspondence

Order & Documentation Management

• Follow up with patient or physician offices to ensure accurate and timely orders
• Track outstanding vs. received orders
• Document issues or discrepancies appropriately
• Utilize systems to locate and verify orders

System Utilization

• Maintain working knowledge of:
  • Allegra, Penrad, Radnet
  • Care Connection, Scheduling.com, Lawson
  • Microsoft Office tools
• Ensure pathology reports are available

Supplies & Scheduling

• Maintain department supply levels via Lawson and dietary services
• Schedule callback patients per radiologist request
• Adjust daily schedules to support patient and department needs

Physical Requirements & Working Conditions

• Ability to work in a fast-paced environment with established time constraints
• Prolonged use of computers
• Ability to lift up to 35 pounds without assistance
• Use of patient handling equipment and team assistance when needed

Being Part of Something Bigger

At Advocate Health, your work matters—to patients, teammates, and the communities we serve. If you are passionate about supporting care delivery and making a difference every day.

Disclaimer

This job description reflects the general nature of the role and is not intended to be an exhaustive list of responsibilities. Additional duties may be assigned as needed.