Breast Care Center Office Assistant - PRN/Registry

Advocate Health Care; Barrington (IL); On-site; USD 20,664 - 27,552; Part time

Job summary

Advocate Health Care is looking for a Breast Care Center Office Assistant at Advocate Good Shepherd Hospital in Barrington, Illinois. In this role, you will provide administrative support to ensure smooth operations in a fast-paced environment.

The ideal candidate will have a High School diploma, 2–3 years of healthcare experience, and strong communication skills. If you are passionate about supporting patient care, we encourage you to apply.

Qualifications

• High School diploma or equivalent is required.
• 2–3 years of experience, preferably in a healthcare environment.
• Knowledge of medical terminology preferred.

Responsibilities

• Ensures timely coordination of patient care and department operations.
• Processes reports and maintains patient confidentiality.
• Facilitates patient flow within the Breast Care Center.

Skills

Strong verbal and written communication skills

Typing proficiency of 50–60 WPM

Computer literate with experience using Microsoft Excel, Word, and PowerPoint

Strong organizational skills and attention to detail

Ability to work effectively in a fast-paced environment

Education

High School diploma or equivalent

2–3 years of experience in a healthcare environment

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Breast Care Center Office Assistant

Advocate Good Shepherd Hospital | Breast Care Center | Barrington, IL

Why Advocate Health: When you join Advocate Health, you are joining one of the nation’s largest nonprofit health systems, serving communities across Illinois and Wisconsin with a strong commitment to equity, excellence, and whole-person care.

Schedule Details

• Position Type: PRN / Registry
• Department Hours: Monday – Friday
• Shift: Day shift, 8 hours
• Coverage Needs: Supporting high-volume periods and staff vacations
• Training: Minimum 3 days per week for approximately one month

Required Qualifications

• High School diploma or equivalent
• 2–3 years of experience, preferably in a healthcare environment

Preferred Qualifications

• Knowledge of medical terminology
• Experience in a Breast Center, Radiology, or outpatient setting preferred

Knowledge, Skills & Abilities

• Strong verbal and written communication skills
• Typing proficiency of 50–60 WPM preferred
• Computer literate with experience using:
  • Microsoft Excel, Word, and PowerPoint
  • Multiple databases and software systems
  • Fax machine operation
• Strong organizational skills and attention to detail
• Ability to work effectively in a fast-paced environment

What You Will Do

As a key member of the Breast Care Center team, you will help ensure timely coordination of patient care and department operations through administrative and workflow support.

Administrative & Reporting Support

• Process Penrad letters and reports accurately and in a timely manner
• Auto-commit Penrad reports throughout the day
• Print, verify, and distribute patient and physician correspondence
• Maintain strict patient confidentiality
• File and organize reports and documentation
• Fax reports to non-staff physicians

Imaging & Workflow Coordination

• Support timely reading of mammography exams
• Assist with preparation and organization of films for digitizing
• Coordinate retrieval and return of outside films and update logs
• Arrange imaging and requisitions per radiologist direction

Patient Flow & Department Operations

• Answer phones professionally according to Advocate standards
• Facilitate patient flow within the Breast Care Center
• Assist physicians and teammates as needed
• Distribute incoming mail and correspondence

Order & Documentation Management

• Follow up with patient or physician offices to ensure accurate and timely orders
• Track outstanding vs. received orders
• Document issues or discrepancies appropriately
• Utilize systems to locate and verify orders

System Utilization

• Maintain working knowledge of:
  • Allegra, Penrad, Radnet
  • Care Connection, Scheduling.com, Lawson
  • Microsoft Office tools
• Ensure pathology reports are available

Supplies & Scheduling

• Maintain department supply levels via Lawson and dietary services
• Schedule callback patients per radiologist request
• Adjust daily schedules to support patient and department needs

Physical Requirements & Working Conditions

• Ability to work in a fast-paced environment with established time constraints
• Prolonged use of computers
• Ability to lift up to 35 pounds without assistance
• Use of patient handling equipment and team assistance when needed

At Advocate Health, your work matters—to patients, teammates, and the communities we serve. If you are passionate about supporting care delivery and making a difference every day, we encourage you to apply.

Disclaimer: This job description reflects the general nature of the role and is not intended to be an exhaustive list of responsibilities. Additional duties may be assigned as needed.