Brand Coordinator

Omnicom Health; New York (NY); Hybrid; USD 50,000 - 55,000; Full time

Job summary

An established industry player is seeking a Brand Coordinator to join their dynamic team. This role offers a unique opportunity to engage in the fast-paced world of pharmaceutical advertising, where creativity meets strategic thinking. You will act as a vital link in the project workflow, ensuring that all tasks are executed smoothly from inception to completion. With a focus on collaboration and communication, you will gain invaluable experience in managing diverse projects and working closely with cross-functional teams. This innovative firm values inclusivity and flexibility, providing a supportive environment for personal and professional growth.

Benefits

Flexible hybrid working environment

Summer Fridays

Friday afternoons free of meetings

Qualifications

• Bachelor’s degree preferred with a focus on advertising or marketing.
• Strong communication skills and ability to work in a team.
• Previous internship in pharmaceutical advertising is a plus.

Responsibilities

• Act as the day-to-day contact for workflow related to projects.
• Communicate progress and manage project documentation effectively.
• Coordinate with clients and internal teams to ensure project success.

Skills

Customer Focus

Drive For Results

Interpersonal Savvy

Problem Solving

Written Communication

Verbal Communication

Education

Bachelor's degree in Advertising

Coursework in Pharmaceutical Advertising

Tools

Microsoft Office

MS Project

Job description

At DDB Health, we believe health can’t wait. The pace of healthcare is accelerating—and we love it. That is why at DDB Health, we DARE TO DO BOLDLY. We believe there’s nothing more important than health, and we need to stay a step ahead in order to achieve it. Our agency of courageous, curious, generous and gritty people are committed to solving the toughest health challenges. Through our omnichannel creative approach, we inspire our customers to take bold action that advances health.

Inclusivity:
We, at DDB Health, are an inclusive home. We believe that every voice matters, and we aim to reflect the world around us. Together, we can boldly tackle every health communication challenge with diverse thought and enhanced perspective.

Flexibility (new):
At DDBH we have a flexible hybrid working environment with employees able to split their time between the Soho headquarters and their home office, Friday afternoons free of meetings, Summer Fridays, and other perks and arrangements that enable our people to do their best work. We strive to be our boldest and best no matter where we are each doing our work – either with our clients, from home, or from the office.

DDB Health is a global network of healthcare communications companies dedicated to helping clients use creativity—and creative technology—as a force for good health. Through deep insight into customers, channels, and behavior, DDB Health creates meaningful change on behalf of important healthcare brands.

Title: Brand Coordinator

Company/Location: DDB Health / NY

Competencies: Customer Focus, Drive For Results, Interpersonal Savvy, Problem Solving

Overview: The Brand Coordinator will act as an internal day-to-day contact for tasks related to workflow and process for digital and print projects. He or She will learn what it takes to execute a job from start to finish and how to communicate effectively with cross- functional partners. Through extensive learning opportunities, varied disciplinary exposures and team-based projects a Brand Coordinator will prepare for a career in Pharmaceutical Advertising

Responsibilities:

• Participate in and complete all assigned training classes, team and individual projects and presentations
• Learn and master all proprietary systems, work-flows and processes to support the internal routing process
• Learn project documentation and its role in managing workflow. Specifically: Project Plan, Project Brief, Project Scope, Timelines, Risk Management Form, Burn Report
• Responsible for assigned brands and projects including: opening jobs, trafficking workflow and conducting status meetings with Account, PM, Creative, Development and/or Production
• Update and distribute weekly status reports and daily hot sheets; input project data
• Route jobs through various departments, in the proper routing sequence, while ensuring approvals of all parties and aligned to established brand workflow
• Communicate throughout respective departments regarding progress of jobs, workflow, timeliness and problems
• Work closely with Project Management (PM) and Account Services teams to learn how to create budgets for projects leveraging standardized pricing
• Coordinate with appropriate contacts at Client as needed; support RC submissions
• Assist in the development of key project documents including but not limited to client project status and internal meeting reports
• Prepare internal meeting agendas to initiate projects and assist in conducting internal meeting
• Summarize, communicate and distribute meeting notes/next steps immediately following critical meetings and at least 24 hours following any non-critical internal meeting (not responsible for client contact reports)
• Run burn reports for assigned projects and/or senior team members as requested
• Communicate hours allocated to the team during the project and work with PM and Account Services to actively troubleshoot and track potential over-runs
• In person client travel is required

Qualifications and Experience:

• Bachelor’s degree with a concentration in advertising, marketing, communications, Technology or journalism and/or coursework related to Pharmaceutical advertising is preferred, not required.
• Strong academic achievement combined with campus leadership and/or community involvement.
• Previous internship within the pharmaceutical advertising industry or related field is preferred, not required.
• Able to multi-task in a fast paced environment while functioning as a member of a highly collaborative team.
• Basic understanding of digital communications and media channels preferred.
• Superior written and verbal communication skills.
• Proficient in Microsoft Office. Basic knowledge of MS project preferred not required.

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.

• Salary range here - $50,000 - $55,000

#LI-CP1

Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with ourRecruitment Privacy Notice .

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