Branch Operations Admin Assistant (Payroll & Docs)

Miller Environmental Group; New York (NY); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Health coverage

401(k) match

Paid time off

Paid holidays

Life insurance

Career growth

Job summary

Miller Environmental Group is seeking an Administrative Assistant to support daily branch operations in Glenmont, NY. You will handle calls, mail, records, payroll coordination, and vendor invoicing while assisting with project documentation and system entries.

The role offers full-time hours, benefits starting soon, and growth potential within a fast-paced environmental services company.

Qualifications

• 1–3 years of administrative, clerical, payroll support, bookkeeping, or customer service experience (or equivalent)
• Must be at least 18 years old
• High School Diploma or GED
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with attention to detail and accuracy
• Ability to multitask and manage deadlines in a fast-paced environment
• Strong communication skills, both verbal and written
• Ability to work independently with minimal supervision
• Must pass a post-offer drug screen and background check in accordance with applicable law

Responsibilities

• Manage incoming calls and greet visitors in a professional manner
• Sort, distribute, and manage mail (electronic and physical)
• Scan, upload, and maintain project and office documentation
• Maintain compliance-related records, including job files and employee documentation
• Support project file setup and documentation tracking for active jobs
• Assist with timesheet collection, payroll hour entry, and coordination with centralized payroll
• Process vendor invoices, reconcile purchase orders, and support accounts payable processes
• Maintain office supplies, kitchen items, and office equipment
• Prepare basic correspondence, reports, and spreadsheets
• Provide general system entry support and assist employees with system navigation
• Assist with preparation and submission of customer-required documentation
• Support subcontractor documentation and contract file maintenance
• Assist with administrative projects and other duties as assigned

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Multitasking

Attention to detail

Independent working

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Miller Environmental Group is seeking an Administrative Assistant to support daily branch operations in Glenmont, NY. You will handle calls, mail, records, payroll coordination, and vendor invoicing while assisting with project documentation and system entries.

The role offers full-time hours, benefits starting soon, and growth potential within a fast-paced environmental services company.