Branch Office Administrator

Tri-State Forest Products, Inc.; Hubbard (OH); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability coverage

Paid Time Off

Paid holidays

401(k) Options with annual company map

Employee referral program

Job summary

Tri-State Forest Products in Hubbard, OH is seeking a Branch Office Administrator to support daily operations, manage deliveries and invoicing, oversee inventory, and serve as a key liaison between the branch, headquarters, and staff. The ideal candidate is self-motivated, detail-oriented, and capable of working independently while collaborating with a team.

The role requires strong Microsoft Office skills, excellent communication, and a proactive approach to branch administration, with

Qualifications

• High school diploma or equivalent required.
• Experience with inventory management software preferred but not required.
• 1 year of general accounting experience; associate's degree in accounting preferred.
• Strong communication, organizational, time-management, problem-solving, and customer service skills.

Responsibilities

• Ensure accurate processing of deliveries and timely invoice generation.
• Oversee inventory and coordinate internal and external communication.
• Develop and maintain comprehensive product knowledge.
• Provide general administrative support to branch leadership and staff as needed.
• Partner with Human Resources on onboarding, payroll support, and maintaining personnel records.
• Manage logistics-related administrative functions such as billing, logs, invoicing, medical certification renewals, and drivers pay in excel.
• Scan and maintain documents for branch and headquarters use.
• Maintain accounts payable reconciliation, ageing reports, direct billing, and credit memos/RMAs for the branch.
• Manage office supply inventory and ensure timely replenishment.

Skills

Communication

Organization

Time management

Customer service

Problem solving

Education

High school diploma or equivalent

Associates degree in accounting preferred

Tools

Excel

Word

Inventory management software

Job description

Branch Office Administrator

Location: Hubbard, OH

Build your career at Tri-State!

Tri-State Forest Products is a family-owned and operated company and a leading wholesale distributor of building materials throughout the Midwest. With 10 locations across Ohio, Indiana, Michigan, Kentucky, and Tennessee, we specialize in engineered wood products and have proudly served our markets for over 30 years.

At Tri-State, we believe in personal service, high-quality products, and - most importantly - valuing our people. If you're looking for a workplace where your contributions are appreciated and you can grow alongside a supportive team, Tri-State may be the right fit for you.

Job Summary:

The Branch Office Administrator plays a vital role in supporting the daily operations of the Hubbard branch. This position is responsible for a wide range of administrative and office management duties and serves as a key point of support for branch management, headquarters, and local staff. The ideal candidate is self-motivated, detail-oriented, and comfortable working independently while also collaborating with a team.

Responsibilities:

• Ensure accurate processing of deliveries and timely invoice generation
• Oversee inventory and coordinate internal and external communication
• Develop and maintain comprehensive products knowledge
• Provide general administrative support to branch leadership and staff as needed
• Partner with Human Resources on branch-related tasks, including onboarding, payroll support, and maintaining personnel records
• Manage logistics-related administrative functions such as billing, logs, invoicing, medical certification renewals, and drug test scheduling, & drivers pay in excel.
• Scan and maintain documents for branch and headquarters use
• Maintain accounts payable reconciliation, ageing reports, direct billing, and credit memos/RMAs for the branch
• Manage office supply inventory and ensure timely replenishment

Qualifications:

• High school diploma or equivalent required
• Experience with inventory management software is preferred but not required
• 1 year of general accounting experience; associate's degree in accounting preferred
• Strong communication, organizational, time-management, problem-solving, and customer service skills

• High attention to detail with the ability to prioritize and manage multiple tasks simultaneously
• Proficiency in Microsoft Office applications, including Word and Excel

Benefits:

• Medical & prescription coverage
• Dental & vision coverage
• Hospital & accident coverage
• Company-paid basic life insurance (employee, spouse, and children)
• Company-paid short-term and long-term disability
• Optional additional group life insurance
• Paid Time Off (Immediately Available Upon Hire)
• Paid holidays
• Traditional & Roth 401(k) Options with annual company match
• Employee referral program

This job description is intended to describe the general nature and level of work being performed and is not an exhaustive list of duties or responsibilities. Management reserves the right to modify duties as business needs require. Tri-State Forest Products is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.