Branch Coordinator - Telework

Apria Healthcare LLC; Florida; Hybrid; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

PTO

401(k)

FSA

Life insurance

Disability insurance

Assistance program

Parental leave

Partner benefits

Well-being programs

Job summary

Accendra Health is seeking an organized Office Support Specialist to assist the daily operations of a branch office. This role is eligible for telecommuting, with responsibilities spanning documentation, scheduling, and billing support to keep patient services running smoothly.

You will work with the Sales team, referrals, and patients to gather required information, verify insurance, process intakes, and support with equipment delivery coordination while maintaining a focus on customer care and

Qualifications

• Requires high school diploma or GED.
• At least two years of related office experience preferred.

Responsibilities

• Assist daily branch operations and scheduling.
• Gather documentation to meet insurance guidelines.
• Answer calls to provide information and resolve issues.
• Process intakes, review screening data, and confirm deliveries.
• Verify insurance and obtain authorizations per payor guidelines.
• Support with billing-related document retrieval and data entry.
• Assist with overnight oximetry program and equipment correlation.

Skills

Organizational skills

Customer relations

Phone skills

Interpersonal skills

Multi-tasking

English proficiency

Regulatory knowledge

Education

High school diploma

Tools

Microsoft Office

Job description

At Accendra Health, we understand that healthcare is complex, and we’re here to make it easier. We help deliver care beyond traditional settings, making essential products and services more accessible through every stage of life. As part of the care team, our teammates play a critical role in delivering personalized, long-term care for the patients we serve. With more than 6,000 teammates across a nationwide network of over 250 service locations across our Apria and Byram Healthcare brands, we have the reach and expertise to make home-based care work better for everyone. If you’re interested in meaningful work with impact, explore our career opportunities— from remote-friendly to hybrid and in-person roles—and join us in our purpose of Bringing Care To Life.

The anticipated salary range for this position is $17.64 - $18.86 hourly. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

ABOUT THE COMPANY

Apria Healthcare’s mission is to improve the quality of life for our patients at home. We are looking for empathetic, thoughtful, and compassionate people, to meet the needs of our patients. Already an industry leader in healthcare services, we provide home respiratory services and select medical equipment to help our patients sleep better, breathe better, heal faster, and thrive longer.

JOB SUMMARY

The purpose of this position is to offer support to the daily operations of the Branch Office and Branch Manager(s). This role is eligible for telecommuting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work with Sales team, referrals and/or patients to gather missing documentation/information to meet insurance guidelines.
• Answers phone calls from customers to provide introductory information to new customers, determine the quickest, most effective ways to answer a customer’s questions, troubleshoot common issues with a product or service, work with the branch team and other departments to find appropriate resolutions, and elevate queries and concerns when necessary.
• Perform several processing duties for the Branch as necessary including, but not limited to creating and working with intakes, reviewing ACIS screens to assist customers; and confirming delivery appointments, verifying insurance, obtaining authorization of equipment based on payor guidelines, completing tasks in processing tools, monitoring faxes and performing data entry document triage.
• Perform post-delivery work order confirmation and data entry.
• Perform initial outbound calls, faxes, SMS texting to patients and referrals on receipt of orders.
• May conduct downloads of recording devices such as apnea monitors, oximeters, CPAP devices, and other respiratory equipment as directed.
• Handle requests for audit/documentation purposes.
• May assist with document retrieval for billing purposes.
• Support overnight oximetry program.
• Collect credit card/billing information as needed.
• Assist with patient scheduling for delivery and pick up of equipment.
• Carry out filing, and faxing records on a routine basis.
• In addition to set up or return of equipment, may instruct patients, complete paperwork, explain insurance and out-of-pocket expenses, handle payments.
• May perform outbound customer satisfaction calls to patients and referrals.
• Order inventory or office supplies.
• Performs other duties as required.

SUPERVISORY RESPONSIBILITIES

N/A

MINIMUM REQUIRED QUALIFICATIONS

• Meets company minimum standard of Background Check Education and/or Experience High school diploma or GED is required.
• At least two years related experience in an office environment is preferred.

Certificates, Licenses, Registrations or Professional Designations

N/A

SKILLS, KNOWLEDGE AND ABILITIES

• Good organizational skills.
• Strong customer relations/problem solving.
• Strong phone skills.
• Strong interpersonal and teamwork skills.
• Ability to multi-task effectively.
• Ability to communicate effectively via phone using technology software electronically.
• If participating in coordination, delivery, function testing or downloads of respiratory equipment, all applicable competency testing must be completed prior to conducting those activities.
• Computer Skills Microsoft Office programs.
• Basic printing/faxing/scanning.
• Language Skills English (reading, writing, verbal).
• Mathematical Skills Basic Math Skills.
• Knowledge of DOT/FDA Regulations.
• Language Skills Bilingual (reading, writing, verbal).
• Other Skills Previous interaction with the Public in a service management industry.

PHYSICAL DEMANDS

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision. Must be able to travel by plane and automobile (if applicable). Possible lifting of equipment up to 50 lbs.

WORK ENVIRONMENT

Work is performed remotely. The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Teammate Benefits

• Medical, dental, and vision care coverage
• Paid time off plan
• 401(k) Plan
• Flexible Spending Accounts
• Basic life insurance
• Short-and long-term disability coverage
• Accident insurance
• Teammate Assistance Program
• Paid parental leave
• Domestic partner benefits
• Mental, physical, and financial well-being programs

Accendra is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.