Branch Administrator

Graybar; Phoenix (AZ); On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Prescription Drug

Life Insurance

Flexible Spending Accounts

Disability Benefits

Profit Sharing

401(k) Matching

Paid Vacation

Paid Holidays

Wellness Day

Community Time Off

Career Development

Job summary

Graybar is seeking a Branch Administrator to handle administrative tasks, billing to customers, and documentation like PODs. You will review reports, approve daily transactions, and support LIV workflows while improving processes in a fast-paced branch environment.

The role requires 1 year of experience (2+ preferred), proficiency with MS Word/Excel/Outlook and SAP, strong data entry, and the ability to interact with all levels of staff. Monday–Friday shift with standard daytime hours.

Qualifications

• High School education
• 1 year experience required, 2+ years preferred.
• Experience with MS Word, Excel, Outlook and SAP
• Strong data entry and organizational skills
• Ability to multi-task while providing detailed, accurate information to various teams/functions across the organization
• Ability to interface with all levels of employees and management

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required
• Process customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports
• Approve and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits
• Implement and participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the location
• File documents and mail, maintain tax certificate files, back up receptionist and manage Company records
• Participate in annual inventory and closing work, as directed; review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions

Skills

MS Word

MS Excel

Outlook

Data entry

Organizational skills

Multi-tasking

Interfacing with all levels

Education

High School education

Tools

SAP

Job description

Make a difference.

As a Branch Administrator, you will perform administrative and clerical activities and assist with the resolution of local service issues.

In this role you will:

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required
• Process customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports
• Approve and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits
• Implement and participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the location
• File documents and mail, maintain tax certificate files, back up receptionist and manage Company records
• Participate in annual inventory and closing work, as directed; review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions

What you bring to the table:

• High School education
• 1 year experience required, 2+ years experience preferred.
• Experience with MS Word, Excel, Outlook and SAP
• Strong data entry and organizational skills
• Ability to multi-task while providing detailed, accurate information to various teams/functions across the organization
• Ability to interface with all levels of employees and management

Compensation Details: The expected rate of pay for this position is between $18.19 - $25.76 USD Hourly, depending on experience

Shift Hours and Schedule: Monday through Friday - 7:30am to 4:30pm

The Value of Graybar:

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.

• Life Insurance coverage for you and options for your family.

• Save on expenses with Flexible Spending Accounts.

• Enjoy our Disability Benefits at no cost to you.

• Share in our success with P rofit Sharing Plans.

• 401(k) Savings Planwith company match to help secure your future.

• Paid Vacation & Sick Days to spend time away from work or in case of an illness.

• Rest and recharge during our Paid Holidays throughout the year.

• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.

• Volunteer with Community Time Off to give back to the community.

• Predictable Work Schedules to plan your life: no weekends or nights for most roles.

• Celebrate your and others’ achievements with our Employee Recognition Program.

• Reach your career goals with our Educational Reimbursement and Career Development Programs.

• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business.

We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.

That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled