Botanic Gardens Events Assistant (Part Time)

CITY OF CHEYENNE; Cheyenne (WY); On-site; USD 40,115,712 - 48,711,936; Part time

Job summary

The City of Cheyenne is seeking a Botanic Gardens Events Assistant to support event rentals at the Botanic Gardens, with work in the evenings and on weekends. The role involves set‑up, teardown, cleaning, and coordinating with the Events Coordinator to ensure layouts meet intended designs and safety standards.

The position emphasizes customer service, ability to lift and move equipment, and working with diverse groups of people in a garden and event setting.

Qualifications

• Experience with volunteers preferred but not required.
• Basic computer skills including word processing.
• Experience working closely and effectively with diverse people.
• High energy, creativity, people skills and any experiences in dealing with the public, working in public gardens, museums, schools, working with youth, gardening, and event coordination.

Responsibilities

• Assist in set‑up, tear‑down, and cleaning before and after events; including tables, chairs, A/V equipment, linens, plants and flowers, floors, windows, and all other necessary Botanic Gardens equipment and spaces that may be required.
• Review event layout with the Events Coordinator and ensure that the intent of the layout is understood so it can be executed as intended.
• Assist with private events to ensure safety, cleanliness, and client adherence to Botanic Gardens policies.
• Lock and secure the building when events are complete.
• Assist in maintaining equipment such as audiovisual systems, carts, and furnishings and promptly notify the Events Coordinator of any need for repair or malfunction.
• Promote a safe environment and enforce City and Botanic Garden policies and regulations.
• Work evenings and weekends.
• Assist the public in a cordial and helpful manner.

Skills

Manual labor

Punctuality

Observation

Communication

Decision making

Interpersonal skills

Education

Basic computer skills

Tools

Word processing

Job description

Botanic Gardens Events Assistant

Job Title: Botanic Gardens Events Assistant

Classification: Non-Exempt – Part Time

Department: Botanic Gardens

Supervisor: Events Coordinator

Salary: $14-$17 Per Hour

General Job Description

The Events Assistant assists with the staging, use, and cleanup of Botanic Gardens facilities for event rentals, many of which take place evenings and weekends. This includes assisting in set‑up, tear‑down, and cleaning before and after events, including staging and storage of tables, chairs, audiovisual equipment, linens, plants, and flowers. The Events Assistant cleans floors, windows, and provides other necessary inputs to ensure that events are successful and consistent with the quality of Cheyenne Botanical Garden standards. The Event Assistant may also be called upon to complete simple gardening and landscape maintenance tasks such as watering, weeding, deadheading, and planting. The position entails a high level of communication skills with people of all ages and backgrounds.

Primary Duties and Responsibilities

• Assist in set‑up, tear‑down, and cleaning before and after events; including tables, chairs, A/V equipment, linens, plants and flowers, floors, windows, and all other necessary Botanic Gardens equipment and spaces that may be required.
• Review event layout with the Events Coordinator and ensure that the intent of the layout is understood so it can be executed as intended.
• Assist with private events to ensure safety, cleanliness, and client adherence to Botanic Gardens policies.
• Lock and secure the building when events are complete.
• Assist in maintaining equipment such as audiovisual systems, carts, and furnishings and promptly notify the Events Coordinator of any need for repair or malfunction.
• Promote a safe environment and enforce City and Botanic Garden policies and regulations.
• Work evenings and weekends.
• Assist the public in a cordial and helpful manner.

Secondary Duties and Responsibilities

• Perform other duties and responsibilities as required.

Knowledge, Skills, and Abilities

• Ability to perform manual labor for extended periods of time.
• Ability to be punctual for work.
• Ability to make observations.
• Ability to read, write and communicate with others.
• Ability to make sound decisions.
• Ability to maintain effective working relationships with those contacted in the course of work, including City officials, employees, clients, and the public.

Qualifications for the Job

• Experience working with volunteers preferred but not required.
• Basic computer skills including experience in word‑processing software.
• Experience in working closely and effectively with diverse people.
• Special consideration will be given to applicants that have a high level of energy, creativity, people skills and any experiences in dealing with the public, working in public gardens, museums, schools, working with youth, gardening, and event coordination.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio‑visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.

Working Environment

Indoor, outdoor and a greenhouse plant‑filled environment; both cool, warm, and humid air may regularly occur; irregular hours; exposure to radiant energy and inclement weather; exposure to fertilizers, agricultural chemicals, and pest control agents. Essential and marginal duties require a high level of stamina and a good physical condition. Daily duties may include moderate lifting (up to 45 lbs.), carrying, walking, repeated bending, and being on your feet for much of the day.