Bookkeeping Specialist – Beverly Hills Rejuvenation Center | DFW

ESW Enterprise Companies; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Beverly Hills Rejuvenation Center (BHRC) is seeking a detail‑oriented Bookkeeper to support four Dallas–Fort Worth clinics. You will keep financial records accurate, perform reconciliations, manage vendor invoices, and assist with payroll and commissions.

The ideal candidate holds a bachelor’s degree in accounting/finance with 3+ years in medical‑spa bookkeeping, strong GAAP knowledge, and proficiency in QuickBooks Desktop, Excel, VersaCheck, PatientNow, and Aesthetic Record.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3+ years of medical‑spa or medical‑aesthetics accounting/bookkeeping experience strongly preferred.
• Strong understanding of GAAP, financial reporting, and profitability analysis.
• Proficiency with QuickBooks Desktop (Required), Microsoft Excel, and VersaCheck.
• PatientNow and Aesthetic Record experience strongly preferred.
• Experience with weekly payroll, bonuses, commissions, and multi‑entity accounting.
• Ability to interpret financial information and provide actionable insights.
• Excellent communication and time‑management skills.

Responsibilities

• Maintain day-to-day bookkeeping and financial records for four medical spa locations.
• Perform weekly and monthly bank, credit card, and account reconciliations.
• Prepare and review monthly Profit & Loss statements by location in collaboration with leadership.
• Manage accounts payable, accounts receivable, vendor invoices, and payments.
• Process weekly payroll and assist with provider commissions, bonuses, and incentive calculations.
• Reconcile clinic revenue between PatientNow, Aesthetic Record, POS systems, merchant processors, and QuickBooks Desktop.
• Track and reconcile medical aesthetics product purchases and inventory (Merz, Galderma).
• Research and resolve discrepancies involving revenue, deposits, inventory, vendor expenses, and accounting records.
• Assist with month-end/year-end close, financial reporting, budgeting, and cash-flow tracking.
• Work with leadership to monitor profitability, cost efficiency, and financial accuracy.
• Identify opportunities to improve processes and strengthen financial controls.

Skills

GAAP knowledge

Financial analysis

Attention to detail

Communication skills

Time management

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Desktop

Microsoft Excel

VersaCheck

PatientNow

Aesthetic Record

Job description

Beverly Hills Rejuvenation Center (BHRC) is an established medical spa organization with more than a decade of experience providing aesthetic and wellness services throughout the Dallas–Fort Worth Metroplex. Our four DFW-area clinics are part of a growing organization that takes pride in creating exceptional patient experiences while maintaining strong operational and financial standards.

BHRC DFW/FW is a division of ESW Enterprise, a Fort Worth-based company with 39 years of experience in operations, franchising, and real estate.

We are looking for a detail-oriented, dependable, and motivated Bookkeeper to join our team and help support the day-to-day financial operations of our four Beverly Hills Rejuvenation Center locations. This is a great opportunity for someone who enjoys being hands-on, solving problems, working with numbers, and becoming a key part of the financial side of a growing organization. The right person will not simply enter transactions and reconcile accounts — they will help us understand the numbers, identify opportunities, and keep our clinics running efficiently.

What You’ll Do

As our Bookkeeper, you will play an important role in keeping our financial records accurate, organized, and up to date across all four locations.

Your responsibilities will include:

• Maintain accurate day-to-day bookkeeping and financial records for four medical spa locations
• Perform weekly and monthly bank, credit card, and account reconciliations
• Prepare and review monthly Profit & Loss statements by location in collaboration with leadership
• Manage accounts payable, accounts receivable, vendor invoices, and payments
• Process weekly payroll and assist with provider commissions, bonuses, and incentive calculations
• Reconcile clinic revenue between PatientNow, Aesthetic Record, POS systems, merchant processors, and QuickBooks Desktop
• Track and reconcile medical aesthetics product purchases and inventory, including vendors such as Merz and Galderma
• Research and resolve discrepancies involving revenue, deposits, inventory, vendor expenses, and accounting records
• Assist with month‑end and year‑end close, financial reporting, budgeting, and cash-flow tracking
• Work closely with leadership to monitor clinic profitability, cost efficiency, and financial accuracy
• Help identify opportunities to improve processes, strengthen financial controls, and make our accounting systems more efficient

What We’re Looking For

We are looking for someone who is organized, curious, accountable, and eager to learn. Because this position supports multiple clinics and involves several different systems, being comfortable asking questions, solving problems, and following an issue through to completion is extremely important.

Our ideal candidate will have:

• Bachelor’s degree in Accounting, Finance, or a related field preferred
• At least 3 years of medical‑spa or medical‑aesthetics accounting/bookkeeping experience strongly preferred
• A strong understanding of GAAP, financial reporting, and profitability analysis
• Proficiency with QuickBooks Desktop (Required), Microsoft Excel, and VersaCheck
• PatientNow and Aesthetic Record experience strongly preferred
• Experience working with weekly payroll, bonuses, commissions, and multi‑entity accounting
• The ability to read and understand financial information and turn it into actionable insights
• Strong analytical and organizational skills with exceptional attention to detail
• Excellent communication and time‑management skills
• A coachable and adaptable mindset, with the ability to quickly learn new systems and processes
• A proactive attitude and willingness to look for ways to make things better, rather than simply completing assigned tasks