Bookkeeper Role – US Client Exposure & QuickBooks Skills

ISTA Personnel Solutions; Wilmington (NC); Remote; USD 10.000 - 20.000; Vollzeit

Zusammenfassung

ISTA Personnel Solutions is recruiting a full-time Bookkeeper to join our finance team. This remote role is based in South Africa and supports a US client, handling high-volume payments and reconciliations.

You will work with QuickBooks Desktop Enterprise, perform month-end close tasks, and liaise with US management to ensure accurate financial reporting. This role requires reliable internet and disciplined scheduling.

Qualifikationen

• Experience in a bookkeeping role.
• Double-entry accounting and general ledger coding.
• Bank and credit card reconciliations experience.
• Experience processing high volumes of payments and deposits.
• Excel (lookups, pivot tables, formulas).
• Experience with QuickBooks.
• Attention to detail and accuracy.
• Excellent written and spoken English.
• Ability to meet month-end deadlines.

Aufgaben

• Prepare and complete monthly bank and credit card reconciliations (5 bank accounts and 3 credit cards).
• Investigate and resolve reconciliation discrepancies accurately and promptly.
• Record and process approximately 100 payments and 200 deposits, ensuring everything is coded and matched correctly.
• Post payroll-related bookkeeping entries (payroll processing itself is not part of this role).
• Process and review employee expense claims against policy and supporting documentation.
• Manage collections by following up on outstanding customer balances and keeping receivables up to date.
• Support the month-end close by preparing schedules, reconciling accounts and assisting with journal entries.
• Maintain accurate financial records and supporting documentation in QuickBooks Desktop Enterprise and Excel.
• Communicate clearly and professionally with US-based management and internal teams.

Kenntnisse

High-volume processing

AR collections

Month-end close

English proficiency

Tools

QuickBooks Desktop Enterprise

Excel

Word

Jobbeschreibung

Role level and market positioning:

This is a solid mid-level bookkeeping position suited to someone with 2-5 years of hands-on experience. The volume of work (100 payments, 200 deposits, 8 accounts to reconcile monthly) signals a busy, process-driven environment rather than a strategic finance role. For South African bookkeepers, working with a US client typically commands a premium over local-only roles.

Skills you’ll develop and strengthen:

• QuickBooks Desktop Enterprise - a niche but in-demand skill, especially for US-focused BPO roles
• US GAAP familiarity and cross-border accounting practices
• High-volume transaction processing and AR collections discipline
• Month-end close ownership and journal entry support

Green flags:

Direct reporting to US finance leadership offers exposure to international standards. Long-term placement focus suggests job stability - ISTA emphasizes retention over revolving placements. BCEA-compliant public holiday compensation shows some labour law protection.

Potential concerns:

• Overnight hours (16:00-01:00 SAST) can affect work-life balance significantly over time.
• No salary range disclosed - benchmark against SA bookkeeper market rates (typically ZAR 15,000-30,000/month for this experience level) before accepting.
• The role is transactional rather than analytical - career growth toward management accounting or FP&A would require additional upskilling outside this role.

Best suited for:

A South African bookkeeper wanting stable, international-client exposure with a reputable BPO, who can manage the overnight schedule sustainably.

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency. We partner with international US clients and integrate our staff members directly within our clients' operations. We focus on long-term placements where you contribute directly to the client's success.

We are partnering with a growing U.S.-based ABA therapy provider to recruit a full-time Bookkeeper to join their finance team.

This is a fully remote role for a detail-oriented, dependable and numbers-mindded individual who enjoys keeping the books accurate and the month-end close running smoothly. You will handle a high volume of payments and deposits, reconcile multiple bank and credit card accounts, and investigate discrepancies until every item is resolved. You will report directly to the client's finance leadership and play an important part in keeping the company's financials clean and up to date.

PLEASE NOTE:

• Working hours: Monday to Friday, 16:00-01:00 SAST (subject to US daylight saving changes)
• Public Holidays: You will be required to work on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA).
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Work Environment: This is a fully remote working role and you must be based in South Africa.

Job Responsibilities (but not limited to):

• Prepare and complete monthly bank and credit card reconciliations (5 bank accounts and 3 credit cards)
• Investigate and resolve reconciliation discrepancies accurately and promptly
• Record and process approximately 100 payments and 200 deposits, ensuring everything is coded and matched correctly
• Post payroll-related bookkeeping entries (payroll processing itself is not part of this role)
• Process and review employee expense claims against policy and supporting documentation
• Manage collections by following up on outstanding customer balances and keeping receivables up to date
• Support the month-end close by preparing schedules, reconciling accounts and assisting with journal entries
• Maintain accurate financial records and supporting documentation in QuickBooks Desktop Enterprise and Excel
• Communicate clearly and professionally with US-based management and internal teams

Requirements

• Experience in a bookkeeping or accounting role
• Solid understanding of bookkeeping fundamentals, including double-entry accounting and general ledger coding
• Proven experience preparing bank and credit card reconciliations and investigating discrepancies
• Experience processing high volumes of payments and deposits accurately
• Proficiency in Excel (lookups, pivot tables, formulas) and Word
• Experience with accounting software such as QuickBooks
• Strong attention to detail and a habit of checking your own work
• Excellent written and spoken English
• Ability to manage deadlines and stay organised during month-end

Beneficial Experience

• QuickBooks Desktop (Enterprise) experience
• Experience with expense claims, collections or accounts receivable follow-up
• Month-end close experience
• Familiarity with US accounting practices and terminology
• Experience in healthcare, therapy or other multi-location service businesses
• Experience working with US or international clients

If you are not contacted within 14 working days, please consider your application unsuccessful.

Can I apply for this role if I live outside South Africa? No. The job posting explicitly states that applicants must be based in South Africa. It is a fully remote role, but only for South Africa-based candidates. What are the working hours for this bookkeeper position? The hours are Monday to Friday, 16:00-01:00 SAST, aligned with US business hours. These may shift slightly due to US daylight saving time changes. Is payroll processing part of this role? No. While you will post payroll-related bookkeeping entries, payroll processing itself is explicitly excluded from the responsibilities. What internet and power setup do I need to qualify? You need a fixed fibre line with at least 25 Mbps upload and download speeds, capable of a wired Ethernet connection, plus a reliable power backup solution for load shedding. Applicants without both cannot be considered. Will I need to work on South African public holidays? Yes, you are required to work on both South African and US public holidays. South African public holidays are compensated in accordance with the Basic Conditions of Employment Act (BCEA).

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