BOOKKEEPER - District Clerk

Tarrant County College; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Group health plans

Retirement benefits

13 paid holidays

Wellness program

Job summary

Tarrant County seeks an Accounting Bookkeeper to support the District Clerk’s Office, verifying revenue across multiple sections and preparing consolidated daily revenue reports. The role includes reviewing bank deposits, disbursements, and journal entries, with emphasis on accuracy and adherence to GAAP.

Responsibilities include cash handling, daily reconciliations, and backup support for the Accounts team, in a fast-paced local government environment in Fort Worth, Texas.

Qualifications

• Excellent customer service and communication skills, both verbal and written.
• Ability to work in a fast-paced environment and stay organized.
• Ability to work independently and as part of a team.
• Competency with computers and Microsoft Office 365 Suite.
• Experience with electronic tills and journal entries.
• Ability to reconcile, research and resolve electronic credit card payments.
• Knowledge of GAAP and 10-key by touch.

Responsibilities

• Interprets court orders relating to receipt and withdrawal of Registry Funds and audits cases.
• Verifies and approves Registry Fund disbursements and Tax disbursements.
• Prepares financial reporting for daily and monthly reconciliations.
• Prepares consolidated daily revenue reports using spreadsheets.
• Processes bank deposits and verifies daily deposits for all sections.
• Creates formal journal entries and analyzes general ledger postings.
• Answers calls regarding fund disbursements and credit card transactions.
• Performs cash drawer audits and collaborates with Auditor’s Office on audits.
• Performs pre-balance reconciliations and reports adjustments as needed.
• Acts as backup to Systems Accountant and Registry Funds Accountant.

Skills

Excellent communication

Organizational skills

Independent and team work

GAAP knowledge

10-key by touch

Microsoft Office 365

Journal entries

Reconciliation

Credit card payments handling

Education

Associate degree in Accounting

Tools

Electronic tills

Job description

Summary

The Accounting Bookkeeper will be responsible for assisting with the daily functions of the District Clerk’s Office including verifying all daily revenue received in Criminal, Family, Civil, Juvenile and Tax Sections from various revenue reporting systems, as well as reviewing daily bank deposits. The Accounting Bookkeeper is also responsible for preparation of consolidated daily revenue reports and fee transfer to the Auditor’s office.

Essential Duties And Responsibilities

• Interprets court orders relating to receipt and withdrawal of Registry Funds. Audits cases and verifies accuracy of court cases while reviewing Negative Case Balance reports. Determines appropriate course of action needed to correct case.
• Verifies and approves issuance of Registry Fund disbursements. Completes Tax Disbursement process by verification and case auditing of adjustments.
• Prepares financial reporting for balancing daily and monthly deposit reconciliations.
• Prepares consolidated daily revenue reports using spreadsheets.
• Prepares bank deposits for daily pickup. Performs verification of daily deposits for all sections, preparation of consolidated daily revenue reports, and spreadsheet entries for fee transfer to the Auditor’s office. Verifies and analyzes electronic commerce deposits from County Depository with revenue receipting systems and consolidated revenue reports.
• Processes refunds by check requests, e-File, and Certified Payments by running daily Accounting Notifications in District Clerk’s Accounting system.
• Initiates and verifies the transfer of Positive Pay transactions for checks issued in the General and Registry Fund bank accounts.
• Researches and provides data for Unclaimed Property Funds to the County Auditor and the State of Texas for General and Registry Funds.
• Verifies customer E-Recording ACH confirmations with source receipting system, customer account statement and financial institution and ensures vendor compliance with appropriate E-Recording agreements.
• Validates credit card payments with vendor and daily receipting systems in case management systems for all sections in the District Clerks office.
• Verifies all court transactions in District Clerk sections with source receipting systems, eFileTexas.gov and its third-party provider, the credit card vendor, and financial institutions confirming appropriate transaction fees.
• Identifies and tracks General Fund transactions sitting in Deposit on Cost for Family, Civil and Juvenile. Maintains reporting and determines if adjustments or refunds are needed.
• Acts as a backup to the Systems Accountant and Registry Funds Accountant in their absence.
• Creates formal journal entries providing appropriate support and completing approval processes. Analyzes financial data and interprets general ledger posting. Compile, audit, verify, accumulate totals and report uncollectable assessments in delinquent Tax cases. Complete adjustment and verify cases post adjustment for all uncollectable assessments.
• Answers incoming calls regarding General and Registry fund disbursements, customer refunds and credit card transactions.
• Performs cash drawer audits for all sections. Works with the Accounting Manager and Auditor’s Office when random cash audits are performed by providing all requested documentation and records.
• Communicates with customers regarding investment accounts and funds in the Registry.
• Performs a pre-balance reconciliation to verify the accuracy of funds in the General Fund and Registry Fund bank statement, fees transferred to the Auditor, receipting entries in case management systems, disbursements and adjustments.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Excellent customer service and communication skills, both verbal and written
• Ability to work in a fast-paced environment
• Must be able to stay organized and know how to prioritize the workload
• Ability to work independently and as part of a team
• Competency with computers and Microsoft Office 365 Suite
• Experience with electronic tills
• Experience creating formal journal entries
• Ability to reconcile, research and resolve various electronic credit card payments
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• 10-key by touch

Minimum Requirements

• Associate’s degree in Accounting or equivalent work experience.
• Minimum of 3 years’ experience in computerized accounting.
• Must be bondable.
• Valid Driver’s License

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these 'basic employee benefits' and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at [phone].