BOOKKEEPER - District Clerk

Tarrant County; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Tarrant County is seeking an Accounting Bookkeeper to support the District Clerk’s Office. Responsibilities include verifying daily revenue across multiple sections, auditing cases, preparing consolidated reports, and transferring fees to the Auditor’s Office.

Candidates should bring solid accounting skills and attention to detail. Role requires 3+ years in computerized accounting, GAAP knowledge, and proficiency with MS Office and accounting systems.

Qualifications

• Associate’s degree in Accounting or equivalent work experience.
• Minimum of 3 years’ experience in computerized accounting.
• Must be bondable.
• Valid Driver’s License.

Responsibilities

• Verify daily revenue from Criminal, Family, Civil, Juvenile and Tax Sections; review daily bank deposits.
• Prepare consolidated daily revenue reports and fee transfers to Auditor’s office.
• Audit cases and ensure accuracy of court transactions.
• Prepare bank deposits and daily revenue reports with spreadsheet entries.
• Process refunds and run daily accounting notifications.

Skills

Customer service

Communication

Organization

Teamwork

GAAP knowledge

10-key by touch

Electronic tills

Journal entries

Credit card payments reconciliation

Education

Associate's degree in Accounting

Tools

Microsoft Office 365 Suite

Job description

The Accounting Bookkeeper will be responsible for assisting with the daily functions of the District Clerk’s Office including verifying all daily revenue received in Criminal, Family, Civil, Juvenile and Tax Sections from various revenue reporting systems, as well as reviewing daily bank deposits. The Accounting Bookkeeper is also responsible for preparation of consolidated daily revenue reports and fee transfer to the Auditor’s office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interprets court orders relating to receipt and withdrawal of Registry Funds. Audits cases and verifies accuracy of court cases while reviewing Negative Case Balance reports. Determines appropriate course of action needed to correct case.
• Verifies and approves issuance of Registry Fund disbursements. Completes Tax Disbursement process by verification and case auditing of adjustments.
• Prepares financial reporting for balancing daily and monthly deposit reconciliations.
• Prepares consolidated daily revenue reports using spreadsheets.

• Prepares bank deposits for daily pickup. Performs verification of daily deposits for all sections, preparation of consolidated daily revenue reports, and spreadsheet entries for fee transfer to the Auditor’s office. Verifies and analyzes electronic commerce deposits from County Depository with revenue receipting systems and consolidated revenue reports.

• Processes refunds by check requests, e-File, and Certified Payments by running daily Accounting Notifications in District Clerk’s Accounting system.

• Initiates and verifies the transfer of Positive Pay transactions for checks issued in the General and Registry Fund bank accounts.
• Researches and provides data for Unclaimed Property Funds to the County Auditor and the State of Texas for General and Registry Funds.
• Verifies customer E-Recording ACH confirmations with source receipting system, customer account statement and financial institution and ensures vendor compliance with appropriate E-Recording agreements.
• Validates credit card payments with vendor and daily receipting systems in case management systems for all sections in the District Clerksoffice.
• Verifies all court transactions in District Clerk sections with source receipting systems, eFileTexas.gov and its third-party provider, the credit card vendor, and financial institutions confirming appropriate transaction fees.

• Identifies and tracks General Fund transactions sitting in Deposit on Cost for Family, Civil and Juvenile. Maintains reporting and determines if adjustments or refunds are needed.
• Acts as a backup to the Systems Accountant and Registry Funds Accountant in their absence.
• Creates formal journal entries providing appropriate support and completing approval processes. Analyzes financial data and interprets general ledger posting. Compile, audit, verify, accumulate totals and report uncollectable assessments in delinquent Tax cases. Complete adjustment and verify cases post adjustment for all uncollectable assessments.
• Answers incoming calls regarding General and Registry fund disbursements, customer refunds and credit card transactions.
• Performs cash drawer audits for all sections. Works with the Accounting Manager and Auditor’s Office when random cash audits are performed by providing all requested documentation and records.
• Communicates with customers regarding investment accounts and funds in the Registry.
• Performs a pre-balance reconciliation to verify the accuracy of funds in the General Fund and Registry Fund bank statement, fees transferred to the Auditor, receipting entries in case management systems, disbursements and adjustments.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities:

• Excellent customer service and communication skills, both verbal and written
• Ability to work in a fast-paced environment
• Must be able to stay organized and know how to prioritize the workload
• Ability to work independently and as part of a team
• Competency with computers and Microsoft Office 365 Suite
• Experience with electronic tills
• Experience creating formal journal entries
• Ability to reconcile, research and resolve various electronic credit card payments
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• 10-key by touch

• Associate’s degree in Accounting or equivalent work experience.
• Minimum of 3 years’ experience in computerized accounting.
• Must be bondable.
• Valid Driver’s License

While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.