ADMINISTRATIVE COURT CLERK - JP7

Tarrant County College; Mansfield (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Employee Assistance Program (EAP)

Retirement benefits (TCDRS)

13 paid holidays

Wellness Program

Job summary

Tarrant County is seeking a Court Clerk to maintain accurate court records, process civil and criminal filings, and prepare a variety of legal documents. The role supports judges, attorneys, and the public, ensuring timely and compliant case management.

Candidates should have an Associate's degree (or equivalent), two years of legal or office experience, and be prepared to obtain State Certification within two years. Strong written and verbal communication skills are essential.

Qualifications

• Associate's degree or equivalent.
• Two years of legal or office experience.
• Must obtain State Certification for Justice Court Personnel within two years.
• Must be bondable.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good verbal and written communication skills.

Responsibilities

• Prepare and process civil, criminal, and administrative proceedings for court dockets and hearings.
• Review and process filings and enter data into the case management system.
• Prepare court documents such as judgments, writs, warrants, and orders.
• Assist judges and court staff; respond to inquiries from the public and attorneys.
• Maintain court records from initiation through final disposition; ensure accuracy and completeness.
• Balance cashier duties and deposits when required.

Skills

Verbal communication

Written communication

Data entry

Court procedures knowledge

Attention to detail

Education

Associate's degree or equivalent

Tools

Case management system

Job description

Summary

Maintains and ensures accuracy and integrity of the Courts' electronic and paper files. Records, researches, and process orders of the Court and ensure timely completion. Serves as a liaison between the Judges, attorneys, other County departments, and the general public. Maintains specialized knowledge of the Rules of Court and all statutes governing processes handled by these Courts by creating and maintaining written instructions and implementing required changes as directed by changes in rules and statutes. Prioritizes daily activities to ensure the judicial process maintains efficiency.

• Makes complex decisions based on verbal instruction, established Court procedures, Rules of Court, and legal statutes. Prepares and researches civil, criminal, and administrative proceedings for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts paper and electronic filings and enters case information into the case management system. Reviews, accepts, or returns for correction electronic and paper filings, for both new and existing cases. Provides statute‑mandated documents to relevant case parties and agencies.
• Detailed reading and comprehension of a multitude of legal instruments including interpreting them in order to determine what further action is required and expediting those that are time sensitive.
• Prepares a diverse range of legal documents such as judgments, writs, warrants of arrest and citations, judicial orders, exemplified and certified copies, and other documents from court actions. Reviews documents and data entry of peers in order to ensure accuracy of work product.
• Performs general administrative duties such as copying, faxing, and mailing. Performs complex clerical duties such as classifying, consolidating, summarizing, and sorting.
• Regularly assists Court staff, attorneys, general public, and other agencies with inquiries. Assists other staff with problematic issues or questions. Assists customers via phone or in person with questions concerning cases and filings. Receives verbal instruction from judiciary and court staff and determines what further action is required.
• Sets court dockets and reviews and prepares case files to ensure necessary documents are in order before trials.
• Attends court hearings and trials to assist Judge, process court evidence and exhibits by inputting data into the court management system, and draft judgments as trials are being conducted.
• Performs cashier duties and balances till as required. May prepare deposits.
• Analyzes and updates court policies and procedures, seeking management input as needed. Identifies and implements best practices in area of responsibility.
• Conducts training of new staff and monitors work product as required by management staff.
• Produces bills of cost and reviews cases for accurate assessment of court costs, filing fees, and fines.
• Utilizes advanced knowledge to determine what kind of service document is required, what type of service is requested, whether documentation meets requirements, and if all applicable fees have been assessed and paid prior to issuance. Verifies judge's signature on orders before issuing to ensure proper execution.
• Responsible for processing, inputting, and recording subsequent filings and filings fees into the case management system. Maintains court records from the initiation of the case through final disposition by routinely reviewing case files to ensure accuracy.
• Prioritizes, schedules, delegates, and monitors departmental workloads.
• Processes surety and cash bonds for criminal, civil, and administrative cases and personal bonds for criminal cases. Reviews and verifies bonds conform to statutes.
• Scans court documents into the case management system. Organizes records in compliance with County procedures and State Law and retrieves records as needed.
• Compiles legal notices and demands related to eviction appeals if filed by Statement of Inability to Pay.
• Processes occupational licenses from filing to disposition and monitors compliance.
• Establishes, monitors, and reconfigures payment plans as required by law. Corresponds by mail and phone to address payment plan delinquencies.
• Records, maintains, and reports court‑ordered community service, driver's license suspensions, alcohol convictions by minors, and TXDPS Omnibase cases as needed.
• Compiles content lists of case file boxes for archival. Maintains and retains records for retrieval, delivery, and refile cycle of closed files.
• Performs all other duties as assigned.
• Associate's degree or equivalent.
• Two (2) years of legal or office experience.
• Years of education at an accredited college, university, or law school can substitute for required experience on a year‑to‑year basis.
• Must obtain State Certification for Justice Court Personnel within two (2) years and attend continuing education seminars annually as required by Judge.
• Must be bondable.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good verbal and written communication skills with the ability to articulate important information and positively influence other people such as court staff, co‑workers, or other internal and external groups.
• Must maintain an appropriate professional demeanor both in and out of court.
• Must have knowledge of relevant legal statutes.
• Must be familiar with the use of a computer and be proficient in data entry, keyboarding, and navigating computer applications.
• Possess good organizational skills and the ability to work with a numeric filing system and to handle a stressful environment.

Summary

Maintains and ensures accuracy and integrity of the Courts' electronic and paper files. Records, researches, and process orders of the Court and ensure timely completion. Serves as a liaison between the Judges, attorneys, other County departments, and the general public. Maintains specialized knowledge of the Rules of Court and all statutes governing processes handled by these Courts by creating and maintaining written instructions and implementing required changes as directed by changes in rules and statutes. Prioritizes daily activities to ensure the judicial process maintains efficiency.

• Makes complex decisions based on verbal instruction, established Court procedures, Rules of Court, and legal statutes. Prepares and researches civil, criminal, and administrative proceedings for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts paper and electronic filings and enters case information into the case management system. Reviews, accepts, or returns for correction electronic and paper filings, for both new and existing cases. Provides statute‑mandated documents to relevant case parties and agencies.
• Detailed reading and comprehension of a multitude of legal instruments including interpreting them in order to determine what further action is required and expediting those that are time sensitive.
• Prepares a diverse range of legal documents such as judgments, writs, warrants of arrest and citations, judicial orders, exemplified and certified copies, and other documents from court actions. Reviews documents and data entry of peers in order to ensure accuracy of work product.
• Performs general administrative duties such as copying, faxing, and mailing. Performs complex clerical duties such as classifying, consolidating, summarizing, and sorting.
• Regularly assists Court staff, attorneys, general public, and other agencies with inquiries. Assists other staff with problematic issues or questions. Assists customers via phone or in person with questions concerning cases and filings. Receives verbal instruction from judiciary and court staff and determines what further action is required.
• Sets court dockets and reviews and prepares case files to ensure necessary documents are in order before trials.
• Attends court hearings and trials to assist Judge, process court evidence and exhibits by inputting data into the court management system, and draft judgments as trials are being conducted.
• Performs cashier duties and balances till as required. May prepare deposits.
• Analyzes and updates court policies and procedures, seeking management input as needed. Identifies and implements best practices in area of responsibility.
• Conducts training of new staff and monitors work product as required by management staff.
• Produces bills of cost and reviews cases for accurate assessment of court costs, filing fees, and fines.
• Utilizes advanced knowledge to determine what kind of service document is required, what type of service is requested, whether documentation meets requirements, and if all applicable fees have been assessed and paid prior to issuance. Verifies judge's signature on orders before issuing to ensure proper execution.
• Responsible for processing, inputting, and recording subsequent filings and filings fees into the case management system. Maintains court records from the initiation of the case through final disposition by routinely reviewing case files to ensure accuracy.
• Prioritizes, schedules, delegates, and monitors departmental workloads.
• Processes surety and cash bonds for criminal, civil, and administrative cases and personal bonds for criminal cases. Reviews and verifies bonds conform to statutes.
• Scans court documents into the case management system. Organizes records in compliance with County procedures and State Law and retrieves records as needed.
• Compiles legal notices and demands related to eviction appeals if filed by Statement of Inability to Pay.
• Processes occupational licenses from filing to disposition and monitors compliance.
• Establishes, monitors, and reconfigures payment plans as required by law. Corresponds by mail and phone to address payment plan delinquencies.
• Records, maintains, and reports court‑ordered community service, driver's license suspensions, alcohol convictions by minors, and TXDPS Omnibase cases as needed.
• Compiles content lists of case file boxes for archival. Maintains and retains records for retrieval, delivery, and refile cycle of closed files.
• Performs all other duties as assigned.
• Associate's degree or equivalent.
• Two (2) years of legal or office experience.
• Years of education at an accredited college, university, or law school can substitute for required experience on a year‑to‑year basis.
• Must obtain State Certification for Justice Court Personnel within two (2) years and attend continuing education seminars annually as required by Judge.
• Must be bondable.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good verbal and written communication skills with the ability to articulate important information and positively influence other people such as court staff, co‑workers, or other internal and external groups.
• Must maintain an appropriate professional demeanor both in and out of court.
• Must have knowledge of relevant legal statutes.
• Must be familiar with the use of a computer and be proficient in data entry, keyboarding, and navigating computer applications.
• Possess good organizational skills and the ability to work with a numeric filing system and to handle a stressful environment.

Essential Duties And Responsibilities

• Makes complex decisions based on verbal instruction, established Court procedures, Rules of Court, and legal statutes. Prepares and researches civil, criminal, and administrative proceedings for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts paper and electronic filings and enters case information into the case management system. Reviews, accepts, or returns for correction electronic and paper filings, for both new and existing cases. Provides statute‑mandated documents to relevant case parties and agencies.
• Detailed reading and comprehension of a multitude of legal instruments including interpreting them in order to determine what further action is required and expediting those that are time sensitive.
• Prepares a diverse range of legal documents such as judgments, writs, warrants of arrest and citations, judicial orders, exemplified and certified copies, and other documents from court actions. Reviews documents and data entry of peers in order to ensure accuracy of work product.
• Performs general administrative duties such as copying, faxing, and mailing. Performs complex clerical duties such as classifying, consolidating, summarizing, and sorting.
• Regularly assists Court staff, attorneys, general public, and other agencies with inquiries. Assists other staff with problematic issues or questions. Assists customers via phone or in person with questions concerning cases and filings. Receives verbal instruction from judiciary and court staff and determines what further action is required.
• Sets court dockets and reviews and prepares case files to ensure necessary documents are in order before trials.
• Attends court hearings and trials to assist Judge, process court evidence and exhibits by inputting data into the court management system, and draft judgments as trials are being conducted.
• Performs cashier duties and balances till as required. May prepare deposits.
• Analyzes and updates court policies and procedures, seeking management input as needed. Identifies and implements best practices in area of responsibility.
• Conducts training of new staff and monitors work product as required by management staff.
• Produces bills of cost and reviews cases for accurate assessment of court costs, filing fees, and fines.
• Utilizes advanced knowledge to determine what kind of service document is required, what type of service is requested, whether documentation meets requirements, and if all applicable fees have been assessed and paid prior to issuance. Verifies judge's signature on orders before issuing to ensure proper execution.
• Responsible for processing, inputting, and recording subsequent filings and filings fees into the case management system. Maintains court records from the initiation of the case through final disposition by routinely reviewing case files to ensure accuracy.
• Prioritizes, schedules, delegates, and monitors departmental workloads.
• Processes surety and cash bonds for criminal, civil, and administrative cases and personal bonds for criminal cases. Reviews and verifies bonds conform to statutes.
• Scans court documents into the case management system. Organizes records in compliance with County procedures and State Law and retrieves records as needed.
• Compiles legal notices and demands related to eviction appeals if filed by Statement of Inability to Pay.
• Processes occupational licenses from filing to disposition and monitors compliance.
• Establishes, monitors, and reconfigures payment plans as required by law. Corresponds by mail and phone to address payment plan delinquencies.
• Records, maintains, and reports court‑ordered community service, driver's license suspensions, alcohol convictions by minors, and TXDPS Omnibase cases as needed.
• Compiles content lists of case file boxes for archival. Maintains and retains records for retrieval, delivery, and refile cycle of closed files.
• Performs all other duties as assigned.

Minimum Requirements

• Associate's degree or equivalent.
• Two (2) years of legal or office experience.
• Years of education at an accredited college, university, or law school can substitute for required experience on a year‑to‑year basis.
• Must obtain State Certification for Justice Court Personnel within two (2) years and attend continuing education seminars annually as required by Judge.
• Must be bondable.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good verbal and written communication skills with the ability to articulate important information and positively influence other people such as court staff, co‑workers, or other internal and external groups.
• Must maintain an appropriate professional demeanor both in and out of court.
• Must have knowledge of relevant legal statutes.
• Must be familiar with the use of a computer and be proficient in data entry, keyboarding, and navigating computer applications.
• Possess good organizational skills and the ability to work with a numeric filing system and to handle a stressful environment.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, use hand tools, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, tolerate hot and cold outside temperatures, pull, push, reach, reach overhead, perform repetitive tasks, see color, see far and near, sit, squat, stand, stoop, talk, twist, use his/her hands, drive a vehicle, walk, and work alone and with others.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at [phone].