Bookkeeper (Brownsville Child Care)

The Salvation Army; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The Salvation Army in New York City seeks a meticulous Bookkeeper for our day care program. Under supervision, you will maintain a complete set of financial records, balance books, prepare reports of income and expenses, and ensure accurate DOE vendor portal data entry.

Responsibilities include processing deposits, issuing receipts, managing petty cash, preparing bank deposits weekly, and supporting staff with attendance records and related clerical tasks.

Qualifications

• Graduation from a commercial high school or business school with one year of high school.
• One year of bookkeeping experience.
• Knowledge of Word, Excel, and PowerPoint.

Responsibilities

• General Functions: Checks computation of bills and deposits, prepares food claim reports, collects fees, issues receipts, and reconciles totals.
• Maintains petty cash funds and daily records; balances petty cash.
• Balances attendance records and serves as receptionist; performs typing and filing tasks.
• Enter data into DOE Vendor Portal and maintain up-to-date child files.
• Performs other duties as assigned in support of program needs.

Skills

Basic computer skills

Email

Microsoft Word

Microsoft Excel

PowerPoint

Education

High school diploma or business school

Bookkeeping courses or college accounting

Tools

Microsoft Office Suite

Job description

Overview

The following job description is intended to set forth the full range of functions required of a day care bookkeeper.

Timely and competent performance of these tasks is critically important to the smooth operation of everyday care programs, it’s funding and accountability. For this reason and because the tasks here outlined are extremely diverse, directors must develop a plan to provide a regular, uninterrupted time period for fulfillment of the following priority functions:

• Bookkeeper works on General Journal, General Ledger and trial balance.
• Bookkeeper works with Assistant to train him/her to perform all bookkeeping functions as needed.

Under the general supervision of the center director, the Bookkeeper is responsible for maintaining a complete set of records of all financial transactions of the childcare center. The Bookkeeper balances books for the preparation of reports to show income, expenses and other items related to bookkeeping of the center's activities.

Responsibilities

Under the supervision of the Educational Director of the center, the Bookkeeper performs the following:

General Functions:

• Checks computation of bills.
• Check the deposits, fees collected and receipts issued.
• Checks petty cash payments.
• Prepare the food claim reports.
• Collects fees, issues receipts and reconciles receipts totals with actual cash collected.
• Prepares bank deposit slips and deposits receipts weekly.
• Posts and summarizes fee cards. Reports weekly to director on fees in arrears.
• Prepares children's attendance reports and data enter attendance in DOE Vendor Portal.
• Maintains petty cash funds, as follows:
  • Receives from recipient of petty cash the bills and necessary change.
  • Enter the petty cash expenditures daily in petty cash book.
  • Balances petty cash daily.
  • Enters receipt of petty cash funds.
• Keep daily records of staff attendance including vacation and sick leavebalances.
• Acts as receptionist for childcare center and answer phone.
• Performs all typing for center, i.e., lists, children's records, absence notices, late fee notices, permanent equipment requisitions, minutes and agenda for staff meetings, reports, etc.
• Does filing and related clerical work.
• Maintains permanent equipment inventory.
• Assist parents to complete Child Intake Packages
• Assist parents to complete Child Certification and Recertification paperwork
• Maintain up to date child files.
• Must have basic computer skills - email, Microsoft Office (Word, Excel, PowerPoint), ability to do online trainings.
• Performs other duties as assigned, consistent with the above and with programmatic needs.

Qualifications

• Graduation from a commercial high school or business school including one year of high school
• Bookkeeping courses or six credits of college accounting with knowledge of Word, Excel, and PowerPoint.
• One-year experience related in Bookkeeping