Bookkeeper- Accounts Payable and Receivable

Interfaith Works Homeless Services; Olympia (WA); Presencial; USD 43.000 - 52.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Medical/vision insurance after 60 days

Employer-paid premiums

10 holidays

Vacation & sick time accrual

Hybrid option after 90 days

Descripción de la vacante

Interfaith Works in Olympia, WA is seeking a part-time Bookkeeper (Accounts Payable/Receivable) to support daily financial operations in a mission‑driven nonprofit.

Responsibilities include QuickBooks Online maintenance, accounts payable/receivable, donor records, grant budgeting, and preparing financial reports. Hours are 9:00–4:00, Monday–Friday, 30 hours/week with potential for a hybrid schedule after 90 days; benefits follow employment terms.

Formación

• Two or more years experience with QuickBooks, AP/AR, payroll, grant billing, budgets and reports.
• Familiarity with ADP or other time-tracking software, Google Suite, MS Office, Mailchimp, and social media.
• Knowledge of GAAP and grants management.

Responsabilidades

• Maintain QuickBooks Online, vendor and customer records, and class accounts.
• Enter, record, and prepare for approval all expense transactions.
• Manage Accounts Payable and Accounts Receivable.
• Maintain donor records and information; enter donations.
• Prepare monthly reconciliations of accounts for review.

Conocimientos

QuickBooks

AP/AR

Payroll

Grant billing

Budgets & reports

Herramientas

Google Suite

Microsoft Suite

Mailchimp

ADP payroll

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Bookkeeper- Accounts Payable and Receivable

ADMINISTRATIVE PART-TIME Olympia, WA, US

2 days ago Requisition ID: 1067

Salary Range: $47,344.13 To $47,344.13 Annually

Job Title: Bookkeeper (Accounts Payable/Receivable)

Employment Type: Part-Time , 30 hours per week, 9 a.m. to 4 p.m. (1-hour lunch), FTE .75

Supervisor: Director of Administration

FLSA: Salary, non-exempt (eligible for OT )

About Interfaith Works:

Interfaith Works (IW) is a non-profit in Olympia, WA dedicated to advancing the social inclusion and empowerment of our neighbors experiencing homelessness through innovative practices of sheltering, mental health, and emergency basic needs coordination. We view our work not as charity but as an act of social justice. This isn't just a job- it's an opportunity to build a meaningful career in a mission-driven workplace where compassion and collaboration come first, and where your growth truly matters.

Job Summary:

The position of Interfaith Works Bookkeeper exists to ensure that the daily financial needs of the organization are carried out in a way that ensures effectiveness, professionalism, support and respect for all members of our organization. Adherence to procedure and ethical performance of duties is paramount.

Role is that of primary point person for the daily financial functions of Interfaith Works to:

Demonstrate an ongoing commitment and deep understanding of Interfaith Works overall Mission and the specific philosophies and mission of each program focus

Report to and collaborate with IW Administrative Director

Oversee and execute the vital functions listed below

QuickBooks Online system maintenance and improvements - including apps, vendors, customers, classes, and accounts

Enter, record, and prepare for approval all expense transactions

Manage Accounts Receivable

Manage Accounts Payable

Maintain all necessary records both hard copy and electronic in accordance with IW policies and procedures

Provide oversight for daily banking needs and activities

Enter and record all donations

Maintain donor records and information

Train with current contracted Director of Administration and eventually assume ADP payroll tax filing, and other assigned duties

Create financial reports for management and board members as requested

Assist with grant reporting

Assist with grant budget creation

Assist with yearly budget creation

Pursue additional funding streams and prepare systems for additional funding streams

Train with current contracted fiscal director/IW Director of Administration and eventually assume regular grant billing

Prepare monthly reconciliations of accounts for review

Assist with preparation of year end reports including preparation and sending tax information

Assist with yearly audit process

Maintain Positive Staff and Co-worker Relationships

Actively work to build rapport and relationships with coworkers, board members, and faith community members

Thoughtfully, thoroughly and quickly respond to staff needs when issues arise

Engage in ongoing learning, cross training and sharing skills that strengthen the organization overall.

Be responsive to communication, transparent about your work, and keep staff informed on relevant day-to-day and big picture information

Other Duties as Assigned:

Interaction with faith community membership as necessary

Interaction with community members as necessary

Covering office duties including but not limited to responding to walk-ins, answering phones, checking PO Box, depositing checks, etc.

Required Educations, Skills and Abilities:

Two or more years experience with QuickBooks, accounts payable/accounts receivable, processing payroll, grant billing, creating budgets and reports

Experience or familiarity with a payroll platform (ADP or other time tracking software), Google Suite, Microsoft Suite, Mailchimp, and Social Media platforms

Experience or familiarity with generally accepted accounting principles

Experience or familiarity with grants, either public or private or both

Experience of familiarity with other government benefits billing structures

Strong ability to self manage tasks and timelines

Strong ability to communicate needs and pursue information

Maintain a trauma informed atmosphere that is calm, consistent, and predictable

Utilize active listening, and communicate honestly in an intimate and supportive office environment

We expect that all IW employees will have an open and accepting outlook of working with many different types of people, utilizing harm reduction principles for every person we interact with including co-workers, faith community members, other service providers and the wider community

Ability and willingness to contribute to a trans inclusive, trans competent workplace

Provide appropriate and competent community referrals and information when phone calls or drop in’s at the office occur

Demonstrate the necessary attitudes, knowledge, skills, willingness and self-awareness to deliver culturally humble services and work effectively in multicultural situations. This includes addressing and interrupting oppression in all forms on an ongoing basis.

Ability to follow through with job commitment, be reliable and consistent.

Ability to communicate and work effectively with diverse populations

Must be able to think on your feet in a fast paced, sometimes stressful environment

Be willing and able to make sound judgments without onsite supervision

Flexibility, creativity, and resourcefulness are necessary skills to have in this job

Ability to have self-care practices, good boundaries, a good sense of humor, and an ability to roll with the punches are key qualities that we are looking for in a new hire

Have access to reliable transportation and be able to arrive on time and prepared for work each day

Support and uphold the mission, vision and philosophical foundation of Interfaith Works and all of our programs

Physical, mental requirements:

The incumbent must be able to remain in a stationary position for most of the workday, operate a computer and other office equipment, and occasionally move within the office to access filing cabinets or equipment. No climbing, balancing, and may be required. Occasionally lift up to 25 lbs maximum weight is required. May need to stand for short periods during filing or document handling.

Compensation and Schedule Expectations

This position reports to the Director of Administration

30 hours per week within office hours of 9 a.m. - 4 p.m. with an hour lunch; Monday-Friday, this position has the possibility to move to a hybrid position after 90-days. which would entail a combination of on-site and remote work.

Medical/vision insurance eligible the first of the month following 60 days of employment, also includes dental. Must maintain 25 hours per week to be eligible.

100% employer paid HMO level premium for insurance

10 paid holidays

Vacation accrues from day one, and on a semi-monthly basis and and at a prorated rate based on part-time status.

Sick accrues from day one of hire, and on a semi monthly basis andat a prorated rate based on part-time status.

Reasonable accommodations may be made to enable individuals who successfully meet all job requirements.

We participate in E-Verify. As a US employer, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each employee's Form I-9 to confirm work authorization.

Right to Work

If you believe you have been subject to discrimination during the E-Verify process, you have the right to contact the Office of Special Counsel for Immigration Related Unfair Employment Practices. For more information on E-Verify and your rights, please visit the website at www.e-verify.gov