Bookkeeper

6AM City, LLC; Virginia (MN); On-site; USD 25,000 - 36,000; Part time

Job summary

St. Joan of Arc Parish is seeking a part-time Bookkeeper to maintain the parish’s financial records, run payroll, and support budget planning. The role requires attention to detail, confidentiality, and the ability to work independently within the church office.

Responsibilities include processing transactions in ParishSoft, preparing monthly reports, and ensuring timely submissions to the Diocese. Strong Microsoft Office skills and experience with bookkeeping are essential for success in this

Qualifications

• Must have at least 2–5 years in bookkeeping, with accurate records and reporting.
• Experience with church or non-profit accounting is helpful but not required.
• Proficiency with standard office software and payroll processing.

Responsibilities

• Process and maintain parish bookkeeping records using ParishSoft or similar software.
• Prepare and reconcile monthly financial records and bank statements.
• Post contributions, issue annual statements, and forward to the Diocese as needed.
• Maintain vendor invoices, process payments, and monitor budget line items.
• Generate monthly financial reports for pastor and Parish Finance Council.
• Prepare the annual budget and assist with diocesan reporting deadlines.
• Oversee staff payroll using church accounting software and maintain HR files.

Skills

Attention to detail

Confidentiality

Microsoft Office

Data entry

Word processing

Independent work

Communication

Time management

Education

High school diploma

Job description

Job Description

Summary/Purpose

The Bookkeeper maintains financial bookkeeping system of the parish, prepares financial reports and payroll, and assists with the annual budget and any stewardship/development program.

Supervisor/Working Relationships

The Bookkeeper is supervised by the pastor or his designee. This individual works collaboratively and professionally with staff, parish leadership, volunteers and community.

Responsibilities and Tasks

• Utilizes Diocesan accounting computer program (ParishSoft) to process and keep records.
• Ensures that the parish computer-based bookkeeping system is maintained and current, including the compliance with guidelines and regulations from the Diocese. Prepares and maintains back-up records.
• Ensures parishioner contributions are posted to their accounts on a regular basis. Provides parishioners with an annual statement of contributions to be mailed no later than the last week of January of the following year.
• Sends monies collected to the Diocese for their special collections.
• Maintains awareness of Cathedraticum budget and expenses due the Diocese.
• Maintains bank accounts by recording weekly collection deposits and any other income that comes in by mail. Processes all check requests and ensure proper authorization for expenditures. Reconciles bank statements on a monthly basis.
• Pays all invoices on time, determining and posting to the correct accounts.
• Prepares financial reports for the pastor and the Parish Finance Council on a monthly basis. Attends Parish Finance Council meetings.
• Compiles annual budget for approval of the pastor and Parish Finance Council. When approved, sends budget to the Diocese before the due date, and informs the different ministries and departments of the approved amounts for their accounts.
• Prepares the accounting portion of the annual report to the Diocese and ensures that it is mailed before the due date.
• Prepares staff payroll using Diocesan computer software system.
• Maintains human resources files/records according to diocesan guidelines. Monitors, records, the sick and vacation days of office personnel.

Working Conditions

The Bookkeeper is a non-exempt part-time hourly wage position (25 hours per week). The employee maintains regular weekday office hours and attends Parish Finance Council meetings (usually one evening per month). As a parish employee within the Diocese of Richmond, the personnel policies for lay and religious employees, Called to Work in Harmony, apply.

Qualifications

The Bookkeeper must be dependable, highly organized, and able to work independently. This position requires that the employee have an attention to detail, the ability to maintain confidentiality, and meet deadlines. Two to five years bookkeeping experience and high school diploma or equivalent is required.

The successful candidate must be able to:

• Maintain confidentiality
• Be trustworthy
• Demonstrate computer competency, Microsoft Office proficiency and excellent data entry and word processing skills
• Exhibit a positive attitude
• Be communicative
• Work independently
• Self-motivate
• Interact in sensitive matters
• Compose business correspondence
• Work collaboratively with staff and volunteers

Company Description

St. Joan of Arc Parish is a medium size parish. St. Joan generates an active parish life consisting of youth ministry, religious education, bible study, and a host of additional ministries.